vFairs Monthly Product Updates: April 2023

Are you ready to experience yet another month with game-changing product updates? 

We’ve been hard at work enhancing your event experience, and we’re excited to announce some new features that will take your events to the next level. In this month’s update, we’ll be talking about some highly requested additions to our platform that will make event planning a breeze. From bulk badge printing to SMS campaigns, we’ve got some exciting surprises in store. 

Plus, we’ve made it easier than ever to find updates relevant to your event type with our new categorization of in-person, virtual, and hybrid features. So, buckle up and get ready for a wild ride through our latest product updates!

In-person Event Platform Updates

Bulk Badge Printing

badge printing app bulk badge printing mockup

We understand how important it is to have a smooth and efficient registration process at events. To ease the check-in process for you, we’ve introduced the new bulk badge printing feature. With the new bulk badge printing feature, admins now have more control and flexibility in printing badges for their attendees, making the onsite check-in experience even faster..

No longer will you need to rely on scanning a user’s QR code to print their badge. With just a few clicks, admins can now print badges for specific attendees on demand or select multiple attendees and print their badges in the queue. This new feature is designed to save you valuable time and streamline the registration process.

We know that every second counts when it comes to event planning and management, and our new bulk badge printing feature is just one of the ways we’re committed to helping you achieve success. 

Select Room/Location When Booking a Meeting

Introducing a new feature to streamline your meeting booking experience! With our latest update on the mobile event app, admins can now pre-set meeting locations, such as rooms or halls, and users can easily select their preferred location when booking a meeting. No more confusion or delays in finding the right spot for your important onsite meetings. This feature is designed to save you time and hassle, ensuring that every meeting is conducted in the right place with ease. 

Hybrid Event Platform Updates 

SMS Campaigns and Notifications

Are you struggling to get your registrants to check their emails and attend your events? We know the feeling. That’s why we’re excited to introduce our latest feature: the SMS Campaign.

With just a few clicks, you can now create and schedule SMS campaigns to remind your attendees about upcoming events. This feature can be enabled via the event settings toggle: ‘Enable SMS notifications.’ Once enabled, you will see another option under the ‘users’ menu segment in the left side panel: ‘SMS Campaigns.’

Our SMS Campaign feature is a game-changer for event organizers who want to ensure high attendance rates. It’s simple to use and can be scheduled in advance, so you can send timely reminders to your attendees via text message. This ensures that they won’t miss your upcoming events and your attendance rates will increase.

Contact Card Sharing Via Chat

How would you like to share your contact card with other users in the chat? With our latest update, you can now easily do so! We’re thrilled to announce the addition of the contact card sharing feature to our chat function on the mobile event app, which allows users to share their contact information with just a few clicks. With this new feature, you can quickly exchange contact details with other users in the chat, making it easier to stay connected and network.

Email Campaign Segment Option for Booth PoC

As an event organizer, you know the importance of timely communication with your booth Points of Contact (PoCs). Keeping track of booth set-up deadlines can be a daunting task, especially when you’re dealing with a mix of virtual, physical, and hybrid booths. That’s why we’re excited to announce a new update to our Email Campaign Segment option for Booth PoCs. 

With this feature, you can easily launch an email campaign specifically towards your booth PoCs, reminding them of approaching deadlines and ensuring that all booths are set up on time. Plus, our new segmentation options allow you to target PoCs based on whether their booth is virtual or physical, making it easier to send relevant and personalized messages. 

It’s important to note that for the email template to work properly, you’ll need to use the new set of tags that we’ve provided. These tags will allow you to personalize your emails with specific information related to the booth and PoC. This new update is just another way that we’re making it easier for you to manage your event communications and ensure a successful event.

All Users List For Badge Printing App

We’re excited to announce yet another new update to our badge printing app! We’ve added an “all users” list feature that allows event organizers to easily access and manage the complete list of event attendees. This new feature complements our existing user list by role functionality and provides an additional level of flexibility for event planners. With the all users list, you can quickly print badges for all attendees in one go, streamlining the check-in process and making it a breeze for both organizers and attendees.

Custom Auditorium Filters in the Mobile App

Large events can sometimes span multiple days with lots of sessions listed in the mobile app auditorium. Now, attendees can search for the auditorium sessions that they want to attend with customized filters. This makes finding and attending sessions very easy for attendees and gives event organizers more control over providing an enhanced attendee experience.

This is a fully customizable feature and event organizers can decide which filters they want to add to the search results. For example, if an event doesn’t have any virtual sessions, you can remove that filter from search. Or if you have a lot of sessions with multiple speakers, you can add a custom filter for it. The possibilities are all in your hand and the filters can be changed for each event separately.  

Breakout Sessions in the Mobile App

Breakout sessions are an effective way to break up a relatively longer webinar into smaller chunks with collaborative activities. Hosts or speakers can create breakout sessions before the webinar begins through the webinar listings. Each breakout session can have a limited number of seats and a specific topic of discussion. Attendees can enter breakout rooms to take part in discussions and collaborate on tasks with other attendees.

Event hosts and speakers can now create these breakout sessions seamlessly through the mobile app backend. Each webinar can have linked breakout sessions that you can also show through the webinar listings in the auditorium. It makes it easier for attendees to plan their day out and know what they can expect from a particular session. 

Virtual Event Platform Updates

vFairs Embedded Webinar Enhancements

We have made the vFairs embedded webinar that you love more engaging through enhancements to the feature. From setting up the webinar, adding speakers, video transcriptions, and creating networking hubs, it just got a lot better!   

The embedded webinar is now even simpler to set up through a simple toggle from the backend that will create the entire webinar environment. Moreover, you can also set up speakers for each session seamlessly through the webinar listing and simplify the login process for them. After the speakers are added, an email notification will be sent out to each with a personalized login link that they can use to go directly to the webinar window.

Event organizers can further enhance the user experience by adding breakout rooms or networking hubs to sessions. The networking hubs are small rooms that can be used for collaborative or team building activities during the session. It can be set up easily by turning on a toggle, adding seat capacity, and giving a name to each hub. 

You can also make your sessions more inclusive for all your audiences by adding video transcriptions to each webinar. 

Activate/Deactivate Job from Booth Setup Form

Booth admins can create job openings from the booth setup form and highlight them within their booths at virtual recruitment events. This can aid companies in getting in touch with the right candidates, setting up interviews, and filling up those positions quickly. Now, if you have already collected enough resumes or have hired someone for a particular job, you can deactivate the job post. Turning the toggle off can deactivate the job post from your booth instantly and you can reactivate it any time you want.

Roundtable Updates

If you are looking to add more interactive elements that boost collaboration and discussion among attendees, then look no further than the roundtable feature. You can add as many as you want and encourage discourse on a variety of topics. 

We have increased the number of participants you can add in each roundtable to 20. This means that more participants can enter the same roundtable and talk about a topic of interest.

Moreover, we have also updated the description box for each roundtable to a more dynamic text editor. The text editor allows event organizers to add detailed descriptions for each roundtable so attendees know what to expect before they join. You can add a description with proper formatting, bullets, headers, and text alignments as well.

Do you want to stay in the loop for all our latest product enhancements and new features? Subscribe to our newsletter to know more each month!

vFairs Monthly Product Updates: April 2023

Amna Akhtar

Amna is a content writer at vFairs and has been producing content for a few years now. She loves to dwell into different kinds of content, starting from blogs, paid ads, scripts, email marketing, and more. She enjoys writing about different niches, which calms her ongoing curiosity to learn new things. When she’s not working on her pieces, you’ll find her somewhere outdoors, clicking photos of everything she finds beautiful.

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