MARCH PRODUCT UPDATES: New Dashboards, Marketing Ad Templates, Author Profile, and More!

As we wrap up the first quarter of the year, we’re charging forward at vFairs with a mission to make event planning smoother and more impactful than ever. Seeing you host successful events with ease and confidence drives us to keep innovating. That’s why we’re excited to bring you the latest product updates, designed to help you plan, manage, and execute exceptional events.

This month, we’ve been working on some exciting features like an events management dashboard to manage all your events at one single dashboard, an exhibitor portal to set up, customize, and optimize booths by exhibitors and booth reps themselves, a job portal which is a list of modules for recruiters and job seekers to place and manage job postings, applications, and candidate interactions, and more. 

Let’s dive into these features.

Keep Every Event on Track With the Events Management Dashboard

Whether it’s a conference, trade show, or internal meeting, managing multiple events at once can quickly become overwhelming. Jumping between spreadsheets, tools, and chats just to stay on top of deadlines and team responsibilities adds unnecessary stress. That’s why we’ve introduced the Events Management Dashboard, your central space to plan, track, and manage all your events without the constant back-and-forth.

With everything in one place, you can assign tasks, monitor progress, store event files, and even compare how different events are performed. Planning your next webinar or gearing up for a full-scale trade show? Events Management Dashboard helps you do it all without starting from scratch each time.

Key Features:

• View all upcoming, ongoing, and completed events in one place
• Assign roles and tasks across your team
• Store and reuse event assets for quicker setup
• Track metrics across multiple events
• Duplicate successful events with one click

Give Your Exhibitors More Control with the Exhibitor Portal

Exhibitors often need a simple way to manage their booth content and track how they’re doing during the event. The new Exhibitor Portal helps them log in, set up their booths, upload content, and track their performance. Whether they’re adding videos, uploading documents, or managing job postings during a career fair, they’ll have the tools they need in one spot.

You can decide what sections exhibitors can access using simple toggles in the backend. This helps you stay in control while giving exhibitors just enough flexibility to manage their booths efficiently.

Key Features:

• Access all assigned booths in one place
• Upload and manage videos and documents
• View booth-specific event stats
• Add, edit, or bulk upload job postings (for career fairs)
• Event organizers can control exhibitor access to certain sections

A Better Way to Manage Jobs and Hiring at Your Event

We’ve made finding and applying for jobs easier for job seekers while giving recruiters better tools to manage applications. Job seekers can filter listings, set up alerts, and apply by uploading resumes and other required documents. They also get job recommendations to help them find the right fit. Recruiters, on the other hand, can search for candidates, schedule meetings, and track applications.

Job posting is now more flexible, with options to add screening questions, set cover letter requirements, and link to external applications. The job board also works for in-person events, allowing early applications. Recruiters can tag candidates, track progress, and chat with them directly, making hiring more organized and efficient.

Key Features:

• Job seekers can filter jobs, set alerts, and get recommendations
• Customizable application process with resume uploads and screening questions
• Recruiters can search candidates, schedule meetings, and track applications
• Job board works for both virtual and in-person events
• Built-in chat for direct recruiter-candidate communication

Save Time Managing Author Details in Abstract Submissions

Tracking down presenters to fix typos or re-enter the existing author info for every submission takes up time you don’t have. With our latest update to Abstract Management, once an author or co-author has been added to the system, their information, such as name, affiliation, and credentials, will automatically show up in future submissions as soon as their email is entered.

This means fewer errors and more consistency across all abstracts. This update can make a big difference when you’re managing large volumes of submissions.

Key Highlights:

• Author info auto-fills across multiple submissions
• Reduces repeated data entry and manual corrections
• Helps maintain consistency across presenter profiles
• Saves time for both organizers and submitters

Keep Event Branding Consistent With Custom Banner Templates

When multiple participants create their own marketing materials, the overall look of your event promotions can become inconsistent. With the new banner template feature, you can upload branded designs that apply to all marketing collateral used by those promoting your event.

This helps maintain a clean and professional appearance across the board while cutting down on the time spent reviewing and approving designs.

Key Highlights:

• Upload branded templates for marketing use
• Ensure consistent event branding across all assets
• Reduce multiple feedback implementations on design approvals
• Make ready-to-use visuals available instantly

We’re closing out this quarter strong and can’t wait to bring you more exciting updates next month. Stay tuned and book a demo to stay ahead of the curve. If you’re short on time, hop into our quick demo and experience our products in action for yourself!