vFairs Monthly Product Updates: June 2022

We’re moving into a new era of events and our June vFairs product updates are here to support that. Check out all our newest features here!

Desktop App Enhancements

Hide Reserve Chat Slot Button on Booths

We’ve updated our “Book a Meeting” button within exhibit booths for those who would like to reserve a chat slot with a booth representative. This has now been customized in a way that even if the “Reserve a Chat Slot” option is enabled, booth admins will have the option to hide “Book a Meeting” from each booth separately. So now they will have the option to enable reserve a chat slot on booth individually. This will make interactions more customized. The toggle button on the backend will look like this.

Email Templates & Campaigns – Fields Efficiency

We’ve updated the fields in the email campaigns to be more efficient and user-friendly. For example, the “From Email” field has been set fixed and is not changeable in order to avoid any confusion when sending a mass emails. It will help in designing email campaigns more easily and efficiently. Other fields have been made more user-friendly as well. The image below shows how the “From Email” is fixed.

Delete Webinar Q&A Messages from the Event

There is now an option to delete embedded webinar Q&A messages from the event. Event owners, admins, and booth admins will have the option to delete messages. This will help filter out unwanted and insignificant messages from the frontend and focus on the important ones. The graphic below shows how the option will be visible.

Add to Calendar

Now attendees will never miss out on appointments, thanks to our “Add to Calendar” feature. Now you do not have to worry about forgetting an important chat reservation. Simply add the chat reservation time to your calendar and receive timely reminders, so you can organize your schedule with peace of time. 

This update is accessible all across the vFairs web platform and available to all users. 

Reminder Emails

Booth representatives have a lot on their plate at a live event. Among their responsibilities, scheduling appointments with attendees is imperative. Therefore, we have left nothing to chance. Now you can send reminder emails to your booth representatives 12 hours in advance of their appointments with attendees. 

With these reminder emails, booth representatives are sure to plan ahead of time and smoothly schedule and delegate reservations.

Send Message as Anonymous User in Chat

This is a feature enhancement of the chat function which gives users the ability to send anonymous messages in the chat. This will be helpful for all those introvert attendees who do not want to disclose their names but want to chat with the admins. This will also make communication better as people will be able to ask questions and queries without hesitating. The illustration attached shows how anonymous messages will be seen in the event.

Spatial Connect

vFairs brings you Spatial Connect to truly elevate the event networking experience at your next virtual/hybrid event. Spatial Connect make-believes virtual networking just like it takes place in a physical setting. 

Avatar movement and close-quarter audio offer the opportunity to interact with users in your proximity to you to have a chit-chat or a private conversation. You can build networking rooms around different topics and give them a real feel with themes, such as an office or a park. Attendees can move around and switch rooms just like they would in a physical event setting, breathing a new excitement to networking at your event. 

Smart Matchmaking

If you are not sure how to make your event attendees network with each other, leave the doubt out and become smart and time savvy with our new Smart Matchmaking. A great new feature to boost attendee networking and engagement at your virtual/hybrid event. 

 Your attendees get matched with other attendees based on a series of questions you set. Wondering how attendees are going to initiate the conversation, set ice breakers to ease them up to have an enjoyable discussion ahead. Users can exchange contact cards during their call, and request a call extension. Users always have the option to discontinue and leave the call. If you prioritize networking at your event, Smart Matchmaking is sure to take networking at your event up a notch!

Mobile App Updates

Booth Admin Listing

There will be a new option available on the platform and that would be booth admin listing. All the booth admins would be listed under one section with their booth names written below their names. This will help attendees differentiate which booth they belong to. Attendees will be able to initiate one-on-one chats with the reps and also see their public profiles. This feature will make interaction among booth admins and attendees easier while they are on the go. The below graphic reflects how the booth admin listing will look.

Reserve a Chat Slot

You can now use the Reserve A Chat Slot feature in the mobile app as well. The process is similar to the web app where an attendee goes to the booth, finds a slot, sends a request and the booth admin receives an email to either accept or reject it. The accept or reject notification will then be sent to an attendee via email.

There is a “My Bookings” widget in the app where a user can see his/her own reservation status i.e. pending or accepted. This will make the mobile app more efficient to use and the interaction better than ever. It will be very helpful in events like job fair and career fairs.

The graphics show step-by-step how reserve a chat slot works within the mobile app.

• First, attendees will have the option to select booth representatives as shown.

• Then they will be able to select from different time slots as shown.

• They will be able to see their reservation status as pending or accepted as shown.

Cross-Server App Accessibility

This is a feature enhancement causing the mobile app to be accessible on EU and CA servers now as well. This means that you will be able to reach many audiences across borders. This will make the app more user-friendly and attract more attendees from multiple locations to join live or hybrid events through the app.

Adding Webinar Surveys

You can now post surveys with the webinars in the mobile app. The surveys are built similar way in the backend as they are built in a web platform. Each survey will be added per session. This feature will allow you to better analyze a session through a survey from attendees that are on the go as well.

These features will not only make your event better, but they will also help in making it more interactive and engaging for attendees. It will increase attendee attendance within the event increasing the ROI even more.

Speaker Hub

A virtual/hybrid event may attract attendees because of an exciting and intriguing listing of speakers, so users can become part of valuable discussions, participate in workshops, attend a panel, and hear from their favorite experts. 

While you may not be able to catch a glimpse of your favorite speaker while plodding through the event, we bring all the speakers to you, with Speaker Hub on the vFairs mobile app. Find all the event speakers in one place. What’s even better? You can join individual speaker sessions directly from the speaker hub, view speaker bios, and even chat with them, so you can feel closer and more connected to your speakers.

Badge Printing 

Now accelerate check-ins at your next event with the all-new vFairs Badge Printing app. An exclusive app catering to your need for checking in attendees at in-person/hybrid events. Users can simply walk up to the event site, scan a QR code, and swiftly print a badge.

You can download the vFairs badge printing app for free on Google Play and the Apple store. Our dedicated project management team can configure it with your event, so you have full admin access, and can use it seamlessly at your event.

Unlayer-Trivia & Badge Designs

Looking forward to having trivia questions to test attendee knowledge in a fun way of your event and thinking how? Stop thinking and start building trivia on our Unlayer form builder. Reveal results right away or announce them later. 

Want to create awesome-looking badges and create a more personalized event experience for your event attendees? Unlayer lets you custom design badges your attendees can don at events. Add images, QR codes, background, and text to create stunning badge designs. This way you can print badges beforehand, be time-efficient, and focus more on your event’s success. Subscribe to our newsletter for more updates!