Considerations for Planning a Virtual Conference

Are you looking to host virtual conferences? You are at the right spot. In this article, you will learn about the best way to approach planning your virtual conference. 

Since the traditional way of hosting events and conferences has been obsolete on a larger scale, virtual conferences have become the new fashion. It once required such a huge effort to organize a conference. You would need a bunch of people who could see things at their end but it was neither time-efficient nor cost-efficient. 

That’s why many businesses nowadays have switched to virtual conferences. They are easier to handle and more reliable than physical events. Moreover, the pandemic has also pushed so many businesses to operate almost everything using the internet. The reason for telling you this is now virtual events would grow exponentially just because of the current global situation. 

Well, let’s start with our today’s topic which is the best features that you can use at virtual conferences…

Grow your Audience Through Social Media Networks

No matter what kind of business industry you are in, you should have active social media profiles of your business. It can be one of the top features that can benefit you in a lot of ways when it comes to hosting virtual conferences. 

Tim Sanders says, “Your network is your net worth”. 

You might have come across this quote many times but you never tried to implement what’s it asking right? Maybe, that’s why you have been underestimating the power of building your network. 

As we are talking about virtual conferences, so too will we build our community on the internet using popular social media platforms such as Facebook, LinkedIn, Twitter, etc. 

Make an Impactful First Impression 

Because many of the visitors would attend your conferences for the first time so you will never want to spoil their experience. To overcome this challenge, you must stand out to other companies that are doing virtual events as well.

For this purpose, you should consider unique platforms such as vFairs. We offer 3D visual and animation designs so the visitors feel like they are attending some physical conferences. The stunning virtual lobbies can increase the chance of engagement and you would easily hook the audience to move further once entered the link you gave them to join the conference. 

As a host, you can customize your virtual lobbies. These lobbies are highly interactive, mobile-friendly, and fully customizable. That means, there is no reason that you lose a single visitor because everything is in your hand. 

Use Unique Features that Help You Hit Your Goals

You can’t think enough about this feature. It can play a vital role during your virtual conferences. You can’t properly engage the audience unless you interact with them through conversations. That’s natural. 

This feature is also included in the best features that you can use at your virtual conference. It enables you to have a real-time chat with your attendees. You can answer their questions right away, leaving no confusion behind. The attendees can also have one-on-one conversations with optional audio and video features. The chat can be the best feature to nurture the audience’s interest as well as educating them about your business and what you do. 

Some other interesting features you can add are:

Search profile function: With the help of this feature, attendees can create profiles that others can search and filter through. This is a useful networking tool as professionals can search for experts in a certain field or area of expertise, and reach out to them to connect. 

Personalized agenda feature: This feature will help attendees create their own webinar schedule within the virtual platform. For more information about this feature, you can read this article by vFairs.

Review How Your Virtual Conference Performed

A question that must roam around in your mind because you are not hosting conferences just for fun. Definitely, you would have something in your mind whether it’s how many people attended the conference or how many leads did you get? Also, what’s the success rate of your virtual conference.

All these questions are valid and should be answered. That’s why you must find a solution that can offer you the most beneficial feature such as reports and analysis. You can’t measure the success rate of your conference if you are empty-handed. Isn’t it?

This feature can help organizers in breaking down the event’s performance as well as the attendees’ participation. These simple measurements can help you improve your ROI based on the stats you have been provided by your solution. 

Monetize your Virtual Conference

The platform you are choosing for your virtual events must provide you with on-event integrations to make your work easy. vFairs offers tools and integrations that easily increase ROI. 

We integrate with both PayPal and Stripe, so you can accept payments during the registration process. Additionally, you can offer sponsorship packages and collect payments online through whichever platform you’d like. This is a great way to support revenue upfront, before the event has started. 

Additionally, you can create product sheets and collect orders through our shopping cart features. Sponsors who have exhibit booths can do the same, thus adding even more value to their sponsorship. If you’re hosting a charity or fundraising event, you can also integrate apps that will collect donations from your attendees. 

Take a Virtual Conference Test Drive

You can’t host successful virtual conferences if you don’t have an experienced platform such as vFairs then you might struggle to host a successful conference. 

All of the features we have mentioned above in this article are the conference essentials that one can’t ignore at all. 

It’s like you are going to drive a car without steering and wheels, would it run? Of course not. 

Your event provider is just like a car, he must have all the tools and features available so you can have the best experience as well as your audience. 


Hosting online conferences is the real deal. It’s the growing fashion because people are not very comfortable these days attending physical conferences. 

That’s why you should think more of your customers and provide them the same engaging events without compromising the quality that your customers had during the physical events. 

Here, you can’t just ignore the fact that virtual events save both your time and money. You can also reach the maximum audience that was obviously not possible when it comes to the physical event because you need a large space and your audience will also have to put much effort to come and attend the event.

Want More Tips?

Check Out Our Ultimate Guide to a Virtual Conference

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Considerations for Planning a Virtual Conference

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