Our 10 Favorite Event Apps to Help You Plan Better Events

In the cut-throat world of events, every organization wants their events to be unique, resourceful, and friction-less. The good news is that the post-pandemic era offers a bevy of options, whether you want to host virtual or in-person events. 

To cut through the clutter, your event tech-stack should be powered by the right tech tools and event apps for you to create an exciting virtual event experience.  Carefully selecting the right in-person event platform and technology is imperative to promote sales, guarantee engagement, and gather real-time data.

If you’re looking to find out which event apps can be beneficial for your event, then keep reading.

What Is An Event Tech Stack?

Tech stacks are a collection of software solutions you use, where each tool performs a unique task but works together to achieve common goals. For example, a paid virtual event website would need a video conferencing platform, streaming software, and a payment integration.  

Event tech stacks include all the software needed to achieve the objectives of the event. Your event tech stack will include a combination of tools that assist with everything from registration to presentations to event reporting. 

Here is a list of our expert’s favorite technology to guarantee your event is effective, memorable and helps you hit your goals.

1. vFairs for 3D Virtual Event Platform  

vFairs is a comprehensive virtual and hybrid event platform that is known for its 3D virtual event platform. With the high impact, and visually pleasing virtual venues, the vFairs 3D virtual event platform is extremely user-friendly and can even be handled by non-tech savvy audiences.

We would all agree that a visually pleasing virtual environment instantly hooks you in and encourages you to participate and spend more time at the platform. The best part is that it’s visually immersive and makes you feel like you’re actually in an event hall. 

Here are some of the features of vFairs 3D virtual event platform:

• Realistic 3D designs come with multiple templates, and help you personalize your event with your branding and marketing collateral.
• Customized venues that strengthen branding by stimulating your physical venues.
• Immersive rooms include exhibit halls, auditoriums, lobbies, and networking lounges that help transport your attendees to the physical event.
• Personalized booths can be easily branded and customized.
• Animated 3D avatars provide a more immersive event experience and are fully customizable.
• Help desk provides a hassle-free experience with the central life help desk that answers queries throughout the entire event.

Check out some of our favorite designs from 2021 here: Takeaways from 2021’s Best Events: A vFairs Webinar

2. vFairs for Event Registration 

Ticketing and registration platforms help collect attendee information and provide a way to communicate with prospects ahead of the event. You can also collect data regarding your attendees including their gender, age, and interests.

Virtual event registration tools can be extremely helpful to ease out the manual registration process and therefore can be a great addition to your event.

vFairs offers event registration that is fairly simple and straightforward making sure your audience has great first impressions and event experiences. We can make launching, growing, and running your business events easier with seamless payment and checkout flow.

Here’s how vFairs’ virtual registration tool can be a great addition to your upcoming event:

• We offer robust features, complete mobile support, and are extremely user-friendly.
• With our comprehensive tools, anyone can create, manage, and promote their event.
• Registration and attendee tracking are adjusted for mobile.
• Social media accounts can easily be linked to provide your event with more exposure.

Additionally, our event ticketing and management functionalities help you streamline your registration processes. We have also launched Discover Next platform that helps people find virtual events according to their requirements.  

3. Restream for Live Streaming

Restream is a dynamic live streaming service that assists in broadcasting presentations to multiple online destinations at once. Restream helps you integrate with Facebook, LinkedIn Twitch, YouTube, Twitter, and many other live streaming platforms simultaneously.

It’s user-friendly and offers complete creative control of the look and feel of the broadcast. 

With Restream, you can create your own backgrounds, add logos, update names of the speakers, and much more. Here are the tools that the platform comes with:

• Multistreaming to broadcast multiple platforms simultaneously,
• Chat to elevate real-time chat across multiple platforms,
• Studio that helps go live from the browser and invites attendees to join in,
• Events help schedule and broadcast pre recorded content live,
• Recordings download the video files for re purposing and podcasting,
• Restream integrations allow it to be connected with other virtual event platforms, such as vFairs. 

We’re a big Restream fan. vFairs recently used Restream for our very own Eventeer Awards ceremony. The vFairs team created custom imagery, name tags and branding within the Restream platform to give it a polished look and feel. 

Check out the recording of our Restream cast at https://eventeer2022.vfairs.com/. 

4. vFairs for Event Mobile App

vFairs offers a mobile app for their virtual and hybrid events. This app is an extension to our world class 3D web experience.

The vFairs mobile app instantly creates a rich, and unique experience for both virtual, and in-person audience. The mobile app offers a contact list, digital check-in, and an easy way to exchange personal information and user profiles via QR codes. 

Attendees also have access to exhibit booths within the app to make sure both types of audiences have a similar experience.

Here are some of the key features of the vFairs mobile app:

• Easy event check-in includes contact list on site check-ins, self-check in options, automatic track attendance rates.
• In-event and virtual attendee networking offers search filter function to find relevant attendees, customizable user profiles, and shareable contact information via QR code.
• Customizable virtual exhibit booths include virtual boots and sharing of digital documents, videos, and more.
• Webinars help you stream live presentations, share pre recorded presentations, and add sessions to your personal calendars on the go.
• Downloadable resources share marketing collateral and multimedia resources, and let attendees save their content to view it later.
• Post-event analytics let organizers track virtual webinar attendance, booth visits, attendee registrations, and chats.

5. Kahoot! for Trivia Tools

Trivia is one of the most engaging remote team building activities that can be played over a virtual call, event, or a conference. 

Kahoot! offers trivia games for organizations, and educational institutes. With Kahoot!’s app extension, it becomes easier to play trivia games by integrating it with an app you’re already using. For example, you can integrate Kahoot! with Microsoft teams, Zoom, vFairs, and other video conferencing apps.  

Kahoot! can help attendees interact and compete with others at the event through quizzes, contests, and other engaging activities. With Kahoot!, you can create a quiz and set up rewards for those who get the answers right. You can also play 1:1 virtual games or just decide to go on a team mode.  

Here is how Kahoot! trivia games can make your event more fun:

• Kahoot offers game-based audience participation features that help maintain audience focus and energy.
• It helps collect feedback with open-ended questions, holds, and word clouds.
• It also helps test attendee knowledge through assessment questions, and quizzes.
• Kahoot! assists with cloud source ideas and brainstorming.
• The fun factor makes it easier to retain the knowledge that they have learned at the event. 

6. Interprefy for Language Interpretation 

Interprefy is a popular language interpretation tool used at virtual conferences and events.. This tool can be used for personal conference interpretation, and automatic live captioning in multiple languages.

Interprefy aims to connect people in events, meetings, and conferences but in their own language. Interprefy believes that there should be no language barrier when it comes to learning.

They offer real-time interpretation from vetted interpreters and AI-powered live captions for any type of event – on site, virtual, or hybrid event.

Here is how Interprefy makes a difference in the world of events:

• Go global with multilingual meetings.
• Integrate the platform with various event platforms such as Microsoft teams, Zoom, vFairs and more to make your event more inclusive.
• Improve ease of access to sessions with real-time interpretation and live closed captions that automatically appear during webinars, conferences, and meetings. 

7. Miro for an Interactive Whiteboard

Miro is an interactive online whiteboard that lets people get together and collaborate on topics and projects, wherever in the world they might be.

It includes a set of unique features such as note taking and real-time problem solving that helps teams plan and execute tasks efficiently.

Here is how Miro can be a great addition to your event:

• Miro helps you monitor changes, assign tasks, and have conversations with other team members within the interface.
• It also helps with presenting your ideas or results in an organized manner.
• With the feature of screen sharing, Miro makes communication easier.
• With Miro’s Zapier integrations, you can easily create cards in case you have a new task, a new form submission, or an entry in a spreadsheet.
• Miro helps you create and align with stakeholders on the collaborative whiteboard.
• The whiteboard helps with strategy, and planning that helps you stay on the pulse of distributed projects.

Agile workflows make processes such as sprint planning, huddle boards, and collaborative retrospectives much easier. Miro easily integrates with vFairs to boost your event engagement.

8. Kumospace for Virtual Networking

Kumospace is a 3D virtual networking app that helps people make new connections in unforgettable virtual spaces. It lets you fully customize your event with your own logos, furniture designs, music, and YouTube videos so it feels like your own space.

With Kumospace, connecting online becomes fun and more human. Here are some of the features of Kumospace that make it a valuable addition to your next event:

• Kumospace offers video conferencing that helps connect people in immersive virtual spaces.
• Spatial audio lets attendees communicate with one another.
• With screen share, you can easily share ideas with other people on the floor.
• The chat feature lets you have 1:1 direct or group messages.
• Your virtual networking space is extremely secure so you can decide who’s allowed into your event.
• Kumospace map feature shows you what everybody is doing on the floor. It allows you to keep up with everyone and engage in other activities.

9. Walls.io for Social Media Wall

Walls.io offers a collective display of all social media content of your brand placed together in a virtual, in-person, or hybrid event setting. With the social media wall integrated with events, you can build event hype and showcase how people are interacting with your program. Showcase the best photos, videos, posts from multiple social media platforms.

Here is how a social media wall through walls.io can be super beneficial for your upcoming event:

• Social media walls can help you tell your brand story with content listing within the event.
• Visitors or attendees are allowed to upload their own content to the wall with direct hosts that help create strong branding for your organization.
• You can also put custom images and videos on the social media wall and take advantage of sponsored posts.
• Collect and populate your social media wall via hashtags, keywords, and specific profiles.
• You can also filter content by language or keywords and make use of automated spam filtering for images and text.
• With a custom feed, logo uploads, and complete customization, brand awareness comes easy. 

10. Salesforce for Event Reports and Data Collection 

Salesforce Report is a centralized cloud-based reporting platform that provides a visual representation of sales-based data to organizations. It supports the crucial elements of a business – sales, marketing, service, and commerce.

Known to be one of the most popular cloud-based CRM platforms, Salesforce Report assists companies in planning and optimizing their sales processes.

Here is how Salesforce Report can help you with event reporting and data collection:

• Sales reports can help companies cultivate and scale.
• Since sales reports consolidate data from several sources, these reports help in identifying the relevant KPIs.
• When KPIs are identified, you can easily formulate strategies and improve the efficiency and productivity across the board.
• Salesforce is an effective standalone solution but it can also add other tools such as a dashboard creator to generate actionable insights.
• Salesforce reporting is centralized, user friendly, interactive and KPI driven which helps businesses make useful decisions with it.