In-Person College Fair

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In-Person College Fair

Help Students Picture Life On Campus With A College Fair Event Platform

Choose an events platform that helps you easily recruit prospective students onsite. Share information about faculties and programs, while making event planning and management more efficient with vFairs.

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Must Have Features of the vFairs In-Person College Fair Platform

Have a look at some of the most impactful features that’ll help students and college reps make the most out of the in-person college fair.

Event Registration

Easily promote your event and capture student registrations.

  • Design a landing page to showcase your event details and get students excited to attend.
  • Create a custom registration form through a drag-and-drop builder.
  • Automatically create user segments using attendee registration data.
  • Create branded (if/or) questions that populate based on specific responses.
  • Offer the option for students to attend info session ‘tracks’ based on their program interests.
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Easily promote your event and capture student registrations.
Check-in & Badge Printing

Quicken time to check-in, and ensure onsite arrival runs smoothly

  • Print badges instantly onsite, or bulk print prior to the event, to speed up attendee processing.
  • Use QR code scanning or facial recognition scanning for quick, contactless check-ins.
  • Set up self check-in kiosks for students to access themselves onsite.
  • Track attendance in real-time for better crowd management.
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Quicken time to check-in, and ensure onsite arrival runs smoothly.
Networking

Facilitate connections between students & campus representatives

  • Offer profile search and filters for students and reps to find and connect with each other.
  • Let students and recruiters schedule meetings with each other.
  • Host real-time chat and video interactions.
  • Offer recommended profiles based on preferences and interests.
  • Facilitate targeted networking with smart matchmaking.
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Facilitate connections between students & campus representatives.
Contact Exchange

Collect profiles for student recruits and simplify follow-up

  • Facilitate quick and easy attendee information exchange with QR code scanning.
  • Offer notes and organize contacts directly in the app.
  • Export detailed lead lists for easy CRM integration.
  • Monitor lead engagement metrics to prove ROI.
Collect profiles for student recruits and simplify follow-up.
Exhibitor Management

Facilitate simple exhibit booth setup and booth management

  • Offer a self-serve exhibitor portal for faculties to design and manage their booths.
  • Create task lists with descriptions, deadlines, and reference documents for exhibitors to follow as they set up their booths.
  • Allow booth reps to upload brochures, videos, and other documents for students to browse.
  • Offer easy networking through in-booth chat popups, chat queueing and meeting schedulers.
  • Choose to lock booths in the mobile app, in order to review in the days leading up to the event.
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Facilitate simple exhibit booth setup and booth management.
Analytics & Reporting

Measure success and optimize future college fairs.

  • Access detailed reports on attendance and engagement, and segment analysis by attendee segments.
  • Leverage our AI chatbot to quickly pull up event insights.
  • Track individual user journeys for a deep-dive into their experience.
  • Export data for deeper post-event analysis.
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Measure success and optimize future college fairs.

Benefits of Hosting a Campus Recruitment Event with vFairs

Highly-Customizable-Platform

All-in-one Event Management

Plan, execute, and evaluate your entire college fair from end-to-end from a single platform.

Scalability-for-Any-Event-Size

Intuitive and Flexible

Create an easy-to-use platform that enhances the event experience for students and recruiters.

Seamless-Experience-Across-vFairs-Products-

24/7 Customer Support

Enjoy dedicated project management and 24/7 support that takes the heavy load off of your team.

Inclusive-and-Accessible-Events

All Tech Built In-House

Make sure all your event tech shares data seamlessly by choosing a tool that’s been built entirely in-house.

What Else Can You Do with vFairs?

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Chat and Networking

Facilitate real-time interactions and networking opportunities for attendees through integrated chat features.

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Webinar

Host live or pre-recorded webinars with interactive features such as Q&A and polls.

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Virtual Environment

Create immersive and customizable virtual event spaces that replicate the feel of in-person events.

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Event Gamification

Enhance attendee engagement with gamification features like leaderboards, points, and rewards.

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What Our Customers Are Saying

See how vFairs customers love hosting events with us!

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“We've been nothing but impressed with the vFairs product. The platform itself allows us to customize the way we deliver the content. We were even able to personalize our graduation ceremony and include all of our graduates names scrolling across the screen. It was awesome!“

This is our second time using vFairs and once again it was a great experience. The attendees loved the photo booth and photo gallery features. We will be using vFairs next year for sure.

Ignacia T.
  • Digital PMO

The product itself meets all of our needs for our digital events – live and recorded sessions and opportunities for our attendees to network with each other throughout the event.

Travis S.
  • Director of Government Relations

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.
  • Director Alignment

Their great customer service skills were used to assist my team when utilizing the virtual platform that vFairs provide. We have utilized the vFairs platform on countless occasions and as always, the vFairs team goes above and beyond.

Roslyn Y.
  • President and Founder

Every aspect of the vFairs platform impressed me. The sleek graphics, the simple build process and the round the clock support from a dedicated Project Manager made the entire process easy to navigate and so enjoyable.

Leeann M.
  • Training Coordinator
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A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

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Registration & Ticketing

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Event Mobile App

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Badge Printing App

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Lead Capture App

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Frequently Asked Questions

What is an in-person college fair?

College fairs are events that connect prospective students to various colleges to understand program options, and learn more about life on campus. An in-person college fair is one that takes place onsite at a physical venue, as opposed to online.

How do I register for a college fair?

The college fair organizer will collect your information through a registration form, likely hosted on their event landing page.

Why should I attend an in-person college fair?

If you are interested in enrolling yourself in a post-secondary program, an in-person college fair will help you get all of the information you need to make your decision about the school you attend, program you choose, and support services you might need access to. College fairs are a great way to connect with campus reps and discuss your specific interests and needs.

What should I bring to my booth at the fair?

With vFairs, you do not need to bring any physical documentation to your booth, such as brochures and flyers. You can host all the resources your booth needs through our mobile app. This gives your team the freedom to focus on engaging booth visitors in other ways through interesting and fun activations!

What should I wear to the college fair?

Your event organizer may have dress code recommendations on their event landing page. However, if none are provided it is recommended to wear casual smart dress that is comfortable to walk and stand in for longer periods of time.

How can vFairs technology enhance my in-person college fair experience?

vFairs offers an interactive mobile app that assists you at multiple points during the event. Check in easily by scanning the QR code in your app, or through our facial recognition technology. When you get to the venue, use our interactive floor maps to find the booths and onsite activations that most interest you. Find booth reps through a quick search and filter function, and start chats or book meetings right within the app. As you speak with booth representatives onsite, download their brochures and support resources for consumption on-demand during or post-event, and exchange contact information through a quick QR code scan. Additionally, vFairs lets you create personalized agendas for information sessions you’re interested in, and keeps you engages through gamification features like leaderboards and QR-based scavenger hunts.