How long does it take to set up a virtual open day?

We recommend giving your team at least four weeks to set up a vFairs virtual open day. This includes everything from event planning and software onboarding to event design, content upload, and trial runs.

How long can a virtual open day last for?

Your vFairs virtual open day can stay live for as long as you like. That means you can also keep it live for up to a year by purchasing our yearly license.

How many attendees can a vFairs open day support?

vFairs can support unlimited attendee registrations and up to 25,000 users logged in at one time.

How do you navigate a virtual open day?

Attendees log in to the open day website and access the virtual campus right away. From here, they can listen to the speakers from the auditorium, explore program offerings & departments from the exhibit floor, speak to faculty members, and network with other prospective students from the networking lounge.

How do you make a virtual campus tour?

Start with a panoramic view of the outside view of the campus. Capture indoor videos of all the key buildings that students will be interested in. Highlight your amenities and resources.

In Person Conference Platform

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

Showcase products to a global audience
Replicate traditional trade show experience
Engage with potential customers in real-time
Reach a wider audience

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Make In-Person Conference
Management a Breeze

Use one event tech platform to manage your conference, connect attendees, and create unforgettable experiences.

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Trusted By Top Organizations. Recognized by Gartner & G2.

On-Site Tech Designed to
Maximize Event Goals

Ensure that all participants have an exceptional experience at the in-person conference with vFairs comprehensive tech stack, on-site tools & support.

Simplify Event Registration & Ticketing

Build branded registration pages with our drag-and-drop website builder.
Set up custom forms for different audiences, events & regions.
Create tailored pages, agendas, speakers, and sponsors to increase event relevance.
Set up multiple ticketing tiers & offer special discount codes & group registration options.
Enable exhibitors to register and make payments for booths to secure their spots.
Launch multi-lingual sites and pages to cater to diverse audiences.
Track registration data from different sources to measure event performance.

Event Registration & Ticketing

On-site Badging & Check-in

Ease On-site Badging & Check-in

Create custom badge designs that reflect your brand.
Print badges on-demand when attendees arrive at the conference.
Set up branded check-in kiosks & custom app home screen.
Pre-print badges for your event with our bulk printing option.
Track attendance & badge printing ROI with real-time analytics.
Choose from a variety of badge types and printers.

Badge Printing & Check-in

Branded Event Mobile App

Engage Attendees with a Branded Event App

Navigate the venue with interactive floor maps.
Easily exchange contact information by scanning badges.
Browse the agenda and save sessions of interest.
Find perfect connections with smart video matchmaking.
Access event videos, exhibitor booth content, and products in one unified content hub.

Event Mobile App

Engage Attendees with a Branded Event App

Manage Multi-Track Agendas

Manage Multi-Track Agendas With Ease

Allow attendees to curate their own schedules by selecting preferred sessions.
Offer a multi-track timeline view for seamless navigation of multiple event tracks.
Offer tailored session recommendations based on attendee interests.
Enable one-click session booking for a seamless experience.
Send automated reminders to attendees for their chosen sessions.
Provide real-time updates on session availability and changes.

Speaker & Abstract Management

Simplify Speaker Management And Abstract Submissions

Create a custom, branded abstract submission page with our drag-and-drop page builder.
Customize submission forms to gather detailed speaker information.
Allow speakers to easily track the status of their submissions.
Filter reviewers by expertise and assign relevant abstracts.
Enable reviewers to provide feedback and manage evaluations seamlessly.
Automate notifications and reminders to save time.

Abstract Management

Simplify Speaker Management And Abstract Submissions

Sponsor & Exhibitor Management

Manage Exhibitors and Sponsors

Let exhibitors and sponsors manage booths and listings with intuitive self-serve tools.
Offer a unified platform to organize, manage, and automate listings and booths.
Offer networking options including 1:1 and group meetings, audio/video calls, matchmaking, and roundtables.
Engage speakers and exhibitors with targeted emails, training sessions, and webinars.
Facilitate easy lead capture with QR code scanning, business cards or manual entry.

Sponsor & Exhibitor Management

Event Reporting & Analytics

Measure your Event with Reports & Analytics

Track live data for total users, attendees, exhibitors, sponsors, admins & event owners.
Manage session or event check-ins and capacity control.
Scan QR codes to easily capture attendees’ data.
Generate post-event PDF reports for different check-in and badge printing data streams.
Integrate with CRMs & Martech solutions for streamlined data management.

Event Reporting & Analytics

Measure your event with reports & analytics

What Our Customers Are Saying

See how vFairs customers have hosted successful in-person events.

1400+
Onsite Booth Interactions
600+
Attendees
9000+
Virtual Booth Engagements

Unlocking the Potential: JVS Toronto’s Hybrid Job Fair Redefines Networking Ease

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vFairs badge printing allowed us to have people quickly scan in and print the needed badge upon entry. No hassle

Dillon F.

Digital Designer

The coordination and integration between the website, mobile app, on-site representation, and backend support helped us elevate our brand and offer an enhanced experience for our clients and event attendees.

Sandra D.

Small-Business

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.

Director Alignment

All Customer Stories

Looking for More Fully Customizable In-Person Solutions?

Host onsite trade shows, job fairs, and more with the diverse vFairs in-person event platform solutions. Choose the solution type that suits your needs and we’ll create an epic in-person event for you!

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