Festival Event Management

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Festival Event Management

Simple Festival Management Powered by Robust All-in-One Technology

Planning a festival is complex and cumbersome. Let a powerful all-in-one events platform do the heavy lifting, so you can spend less time worrying about tech, and more time creating unforgettable events for your audience.

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Features That Simplify Festival Planning and Management

vFairs offers a user-friendly suite of tools that simplify event from end-to-end. Manage sponsors & exhibitors, sell tickets and merchandise, check-in your attendees and engage event goers onsite -- all from a single platform.

Landing Pages

Share event details and collect registrations through a beautiful custom landing page.

  • Design a custom landing page with all your event information.
  • Publish sizzle reels and multimedia content to build excitement.
  • Showcase agendas, speakers, exhibitors, and accommodations details.
  • Sell event passes through custom registration and payments forms.
  • Collect sponsor and exhibitor registrations through custom forms.
Event Ticketing

Sell event passes through custom registration and ticketing forms.

  • Offer tiered ticket options, such as VIP, Gold, and Silver passes.
  • Add custom form fields, and additional questions based on registrant responses.
  • Create add-ons and offer session selection within the registration process.
  • Set up discount codes for attendees to apply upon checkout.
  • Offer group registration and payments.
  • Collect payments through Stripe, Paypal, or select localized payments platforms.
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Sponsor & Exhibitor Management

Manage all of your sponsors and exhibitors from one platform.

  • Sell custom sponsor and exhibitor packages through your event landing page.
  • Create task lists for exhibitors to follow in the lead-up to the event.
  • Communicate with sponsors and exhibitors through custom emails.
  • Offer sponsor visibility with in-app banners, splash ads, and sponsor profile pages.
  • Setup exhibit ‘booths’ within the mobile app for exhibitors to sell merchandise, engage with attendees, and gain visibility.
  • Create a custom venue map to help attendees find exhibitors they want to interact with onsite.
Check-in & Badge Printing

Speed up onsite check-in and engage attendees through onsite management tools.

  • Speed up time to check-in with QR based check-in.
  • Set up kiosks for attendees to check themselves in.
  • Quickly scan people in with AI-powered facial recognition.
  • Create custom badges for each attendee tier, such as VIP or general admission, and print instantly onsite.
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Festival Agenda

Share your event’s agenda with attendees so they don’t miss a thing.

  • Create multi-track agendas to showcase concurrent presentations.
  • Share presentation details, such as performer and stage.
  • Allow attendees to create personalized agendas so they don’t miss their favorite acts.
  • Set room capacities, and ask attendees to pre-register for each session.
Product Listings

Sell festival swag and exhibitor merchandise through your mobile app.

  • Create product listings and variants of all your branded items for attendees to browse and order.
  • Offer exhibitors the option to create their own product listings for sale at their booths.
  • Set up kiosks at each booth to more easily collect product orders.
  • Allow attendees to search and filter product listings based on the items they’re interested in.
Event Management

Manage your event workflows, teams, and tasks from start to finish.

  • Create beautiful, branded apps in minutes through a drag-and-drop app builder.
  • Add teams with various role-based access control to assist on setting up your event.
  • Create tasks for your sponsors and exhibitors to complete pre-event.
  • Manage your registrations, email communications, and event marketing all in one platform.
  • Share specific attendee details, such as dietary restrictions, with the teams who need it.
  • Manage event budgets, attendee accommodations, and hotel bookings.
Post-event Reporting

Track your festival’s performance and event ROI.

  • Track attendee check-ins, session attendance, and onsite engagement.
  • Compare costs against ticket sales, product purchases and other revenue to track ROI.
  • Share engagement reports for individual exhibitors to evaluate their ROI.
  • View most popular sessions, exhibitors and activities through mobile app engagement.
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Track your festival’s performance and event ROI-min

Benefits

Highly Customizable Platform (1)

One-stop Festival Platform

Fully customize your event through bespoke designs and features.

Scalability for Any Event Size (1)

Easy to Use

Create tools that attendees, exhibitors, and sponsors can easily get value our of your festival app.

Seamless Experience Across vFairs Products   (1)

Streamlined Attendee Management

Sell tickets, communicate with attendees, and check them in onsite with just a few simple tools.

Inclusive and Accessible Events (1)

All Tech Built In-House

Make sure all your event tech shares data seamlessly by choosing a tool that’s been built entirely in-house.

The Perfect Solution For Any Event

Empower attendees across all event types with the vFairs virtual conference app.

Corporate Conferences

Host company-wide meetings, annual summits, or leadership forums.

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Industry Trade Shows

Enable exhibitors to showcase products via virtual booths.

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Educational Seminars

Organize academic or professional learning events via virtual classrooms.

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Product Launch Events

Promote new products with immersive demos & branded experiences.

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What Else Can You Do with vFairs?

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Roll out a custom mobile app.

Launch a robust, custom-built mobile event app and make it available to your target audience on App Store & Play Store.

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Capture payments safely.

Create a tailored event ticketing workflow and easily capture payments through our ticketing tool.

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Print instant badges.

Pair the event app with badge printing capabilities making check-ins a breeze and cutting down lines at reception.

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Integrated Marketing Tools

Leverage built-in marketing tools to promote your event, nurture leads, and boost engagement.

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What Our Customers Are Saying

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“We've been working with vFairs for over 4 years now and in that time we have pulled off dozens of virtual events. What I like best about vFairs is that they are always moving forward and always helping up accommodate our needs within our budget. They understand our process to constantly set us up for success.“

The product itself meets all of our needs for our digital events – live and recorded sessions and opportunities for our attendees to network with each other throughout the event.

Travis S.
  • Director of Government Relations

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.
  • Director Alignment

Their great customer service skills were used to assist my team when utilizing the virtual platform that vFairs provide. We have utilized the vFairs platform on countless occasions and as always, the vFairs team goes above and beyond.

Roslyn Y.
  • President and Founder

Every aspect of the vFairs platform impressed me. The sleek graphics, the simple build process and the round the clock support from a dedicated Project Manager made the entire process easy to navigate and so enjoyable.

Leeann M.
  • Training Coordinator

This is our second time using vFairs and once again it was a great experience. The attendees loved the photo booth and photo gallery features. We will be using vFairs next year for sure.

Ignacia T.
  • Digital PMO
vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

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Virtual Event Platform

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Registration & Ticketing

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Platform Backend

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Registration & Ticketing

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Registration & Ticketing

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Event Mobile App

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Event Mobile App

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Badge Printing App

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Badge Printing App

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Badge Printing App

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Lead Capture App

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Frequently Asked Questions

How much will vFairs charge for festival event management?

The vFairs event management platform pricing will depend on the tools you are interested in using for your festival. Our team can create a custom quote for your specific event technology needs. Contact [email protected] for more information.

Is there an on-site event check-in soliton and wristband printing available?

Yes, vFairs offers onsite check-in through QR code scan, user search or our AI-powered facial recognition. While we don’t offer wristband printing, we do offer instant onsite badge printing with custom design options for your various attendee types.

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Excited to host an amazing virtual conference with vFairs? So are we! Get started right away

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