Hosting and organizing events can be one of the most daunting tasks for anyone. That is why an event management software, and the right one at that, can be most helpful. But with so many top event management platforms on the market, the choice can be as hard as it sounds.
We have made sure that this list covers the best event management software platforms that have all the necessary tools required to streamline the event planning process for you.
10 Best Event Management Software in 2024
vFairs, one of the best event management platform, offers a range of solutions for any virtual, physical, or hybrid event type that includes but is not limited to trade shows, conferences, job fairs, open days, benefits fairs, etc. The event software offers a remarkably impressive range of third-party integrations and accessibility features as well. vFairs has also been consistently ranked among the best event management software by customer reviews on G2 and Capterra.
You can create, promote, manage, and execute all types of events at scale on this one platform. The platform has exceptional networking capabilities and also offers gamification tools that can make your event fun. Moreover, the best event management software platform also offers effective email marketing tools, in-event and post-event reporting dashboards, and a stellar customer service experience.
Event Registration & Ticketing
vFairs offers easy-to-use event registration and ticketing solutions for all types of events through an event landing page. Some of the key features include:
- Customized event landing page with an online registration form, event agenda, and other details.
- Attendees can fill out the form and pay through payment gateways like Stripe, PayPal, Fatora, etc.
- Manage attendee data and engagement with customized attendee segments. Group registration and discounts for attendees.
- LinkedIn’s Community Builder to increase event attendance and improve attendance rates.
- Automate email marketing responses to increase audience engagement and streamline the registration process.
vFairs best event management software also offers ticketing solutions, specially designed for paid events. The online registration form can be set up into various tiers differentiated by add-ons, exclusive content accessibility, and ticket price.
One of the biggest challenges at any large-scale event is handling the long queues of attendees at check-in time. Manually taking attendance or handing out entrance passes can be a cumbersome job and might require manpower as well. However, best event management software like vFairs can help manage it all seamlessly.
vFairs offers the best event software for in-person events and a seamless event tech stack that can help you manage onsite check-ins. The vFairs onsite check-in solution offers remarkable feature additions like:
- A custom registrations and ticketing landing page.
- Access to a custom badge-printing app, badge covers, and lanyards with your event branding.
- Easy bade printing with quick QR code scans and facial recognition.
- Real-time attendance and attendee engagement data.
- Gamification features like a QR scavenger hunt for engagement management at in-person events.
vFairs Mobile App
A mobile app is a must-have among the best event management tools. The vFairs all-in-one mobile app is one of the best event management apps as it makes event management and resource distribution among attendees and speakers seamless. If you are looking to attract more attendees you can set up your event on the mobile app as well. It can make the event a lot more accessible and easy to navigate for attendees as well.
Some features include:
- Event attendees can build their own calendars by adding sessions they are most interested in.
- Access to digital prints of all resources like brochures, videos, presentations, etc. on their phones.
- The app is also great for including fun gamification features like the QR Scavenger Hunt
- Easily share contact information with others through QR codes and direct chat.
- Specialized features like exhibit booths, sponsor hubs, event feed, silent auction, and more for different event use cases.
vFairs Badge Printing Mobile App
When doing an event management software comparison, in-person event offerings cannot be overlooked if you wish to choose the best event management software. vFairs, being one of the best event management software, offers an exclusive app for badge printing for in-person events.
The app is free to download and can make check-ins completely contactless and easy to manage. You can design custom badges and lanyards ahead of time. Then at check-in, all you need to do is enter the attendee or speaker’s credentials and print out the badge.
vFairs Lead Capture App
vFairs also offers a lead capture app that will make the life of your trade show exhibitors a lot easier. The app offers features for easy lead capture and management and will streamline the entire process for you. Some features include:
- Scan lead data effectively by scanning attendee QR codes, attendee badges, or their business cards.
- Score leads by adding tags to prioritize them.
- Allow exhibitors to log in as a team for better collaboration.
- Get access to real-time data through the analytics dashboard.
- Export and sync all data automatically with CRMs or Martech solutions.
Attendee, Speaker & Exhibitor Management
The vFairs best event management software makes it easy to manage all of the content for your event through useful tools, detailed guides, and hands-on training sessions. The platform facilitates uploading documents directly to booths and event landing pages. You can also help out attendees by uploading all speaker information to the Speaker Hub. It can have speaker bios, session details, and chat options.
- Setting up attendees and exhibitors for the event is easy with training videos, demos, and dedicated support.
- Easy set-up for booths allows the exhibitors to choose a layout for their booths and upload unlimited downloadable resources.
- Attendees can log in online smoothly with log in support from the vFairs customer service team if any problem arises.
Easy & Customizable Booth Setup
The vFairs platform offers full control over how you want to design the exhibit hall . You can choose from templates like scrolling and overhead hall view and add multiple halls based on your requirements. Exhibit halls can also have animated logos, graphics of your choice, custom booth designs, and sponsorship areas for generating revenue.
Inside the booths, the best event management software offers functionality like chat rooms, downloadable document hosting, outbound link tabs, chat queueing, and a meeting scheduler. All these features can make managing a booth easy sailing for booth reps even if they have heavy traffic.
The customizable booths allow sponsorship opportunities and exhibitors can set up their booths according to their brand image. The booth setup is fairly easy through the booth setup form which is self-explanatory and easy to fill out. Your dedicated project managers can virtually train booth exhibitors to set up booths.
Email marketing can be one of the most effective ways to boost event registrations and get more attendees to log in. vFairs, being a complete and best event management software, offers a remarkable email builder for running your event marketing campaigns. You can fully customize your emails, use dynamic elements, and grab attendee attention.
The email builder is a simple drag-and-drop tool that is easy to set up. You can also choose to send an email to customized segments of your audience through the platform. vFairs has also launched AI-powered event marketing tools that can help you draft marketing content quickly and without any hassle. With our AI Writing Assistant you can:
- Quickly draft marketing emails by choosing your brand’s tone of voice.
- Create content for press releases and social media posts for event promotion.
- Generate website content like speaker bios and event agenda.
- Draft creative Q&As for moderated sessions.
- Split up webinars into chapters and generate summaries automatically.
You can also integrate the best event management software with CRM and marketing automation tools to help.
In-Depth Event Reports
One of the most crucial benefits of hosting any event is getting access to attendee data and behavior patterns. The vFairs platform takes event reports to a whole new level. The analytics dashboards are available for event organizers and exhibitors. These dashboards show real-time data that can be translated into actionable insights by exhibitors and hosts. Attendee information, number of booth visits, number of logged in attendees, number of webinar views, and number of clicks on an in-booth link are only some of the metrics that you can collect. You can download each report as a PDF file from the backend easily.
vFairs also has an AI-powered reporting chatbot that sets it apart from the competitors. With this chatbot, you can quickly find the numbers you’re looking for without manually sifting through piles of data. Simply ask the chatbot a question, and it will find the answer through the relevant report.
Webinar Content Management
Webinars are the highlights of many virtual events and the vFairs platform offers an immersive, interactive, and visually appealing webinar experience. Some of the features of the webinar platform include:
- Supports live, semi-live, and recorded webinars that attendees can play back as many times as they want.
- Attendee engagement features like moderated live Q&A, polls, and quizzes through Slido and Kahoot.
- W3AC compatible accessibility features like subtitles, live captioning, live translations, etc.
- The ability to integrate with popular tools and video platforms like Microsoft Teams, Zoom, Sequel, Whereby, Vimeo, etc.
- Easily restream your webinar through multiple channels and social media.
Customized Features for Each Solution
Not all events are the same and vFairs has customized features that fit your needs and make it one of the best event management software. For instance, if you are hosting a job fair, you can set up attendee search, auto-match, and job board functionalities. These can help recruiters and prospective candidates attending the event make the best of the collaborative tools that are available. The attendee search can filter out candidates, the job board makes it easier to find suitable roles, and the auto-match filters out the most suitable candidates for you.
The vFairs platform also offers a virtual shopping cart that is a great feature to have for virtual trade shows. Multiple exhibitors can set up a virtual shop within their booths, close deals, and process orders within the platform. Virtual conferences can set up a poster hall that is a dedicated space to showcase presentations and scientific research. Paid events can set up tiers within the platform that allow and restrict access for certain user profiles.
vFairs offers two types of plans: annual and per event or product.
There are three different types of annual licenses namely basic, premium, and enterprise. You can also explore each of their individual offerings. The pricing page offers insights into what’s included in each plan, however, you will need to get in touch with the team to get more information about costs.
Pros & Cons
vFairs often receives some of the best event management software reviews from its customers. Here’s what they have to say:
“As first-time users of a virtual event platform, we were pleasantly surprised by the ease and seamlessness vFairs offered. The platform’s customization options, user-friendly interface, and diverse features made navigation a breeze.The vFairs team’s rapid resolution of any issues that surfaced demonstrated their commitment to ensuring a glitch-free event.” – Realyn J.
“The amount of time it takes to build out an event is a fraction of what it was taking me on our old platform, and the user interface is so simple and easy to use. I love how our virtual booths are displayed to attendees and I’m even more impressed with how the agenda is presented on the landing page and within the environment.” – Margot H.
“There were no major downsides to using vFairs. The price was very fair, the support was good, and my few recommendations after the event were noted and already in their queue for improvement based on other customers’ feedback.” – Corbin S., Chief Administrative Officer
2: RingCentral (Previously Hopin)
RingCentral best event management software helps event organizers create engaging events with its networking tools. The platform allows for scalability with the capacity to manage 10,000 attendees. However, users have reported that some modules like the speaker backend glitch before and during the event creating disruption in user experience. Moreover, there are a lot of features specifically designed for virtual events, and might be of little to no interest to you if you’re hosting an in-person event.
RingCentral (Hopin): Key Features
RingCentral (Hopin), is one of the best event management platform, with all-in-one features that can help you manage your event in a more organized way. Here are some of them.
Customized Event Landing Pages
While Hopin does not offer an immersive 3D virtual environment, it does offer a customized and easy to build landing page for your event. You can build and design the landing pages as you like, adding your organization’s branding or other dynamic elements.
However, most other best event management software in our list also offer the same and this isn’t a stand-out feature.
Live Streaming Management
RingCentral allows you to live stream guest speaker sessions, panel discussions, or webinars to a greater audience without the need for any fancy equipment. This can be a good feature to have but only for solely virtual or hybrid events. The live streaming sessions through the platform can be executed professionally without any production experience. You can also use the same streams to broadcast pre-recorded videos over multiple channels.
There are tools available to edit the video as it plays. You can add logos, banners, overlays, and a lot more to make it look more professional. The platform also offers a virtual green room that can help you manage guest speakers. Streaming to various online channels simultaneously is a good feature to have but you might be able to do the same with other event management platforms as well. Moreover, this feature is likely of little to no interest to you if you’re planning an in-person event.
RingCentral (Hopin) claims to make your virtual events as engaging and immersive as possible. For that, they have a bunch of networking tools that can help, but nothing truly revolutionary. Attendees can connect with each other directly through 1:1 meetings or talk to a bigger group through group chats and video calls.
However, RingCentral (previously Hopin) lacks more novel engagement tools like smart matchmaking or spatial connect features that competitors like vFairs have. Moreover, you may be left wanting more if you’re hosting an in-person event as Hopin doesn’t offer much support.
RingCentral (Hopin) also allows attendees to connect in fun ways through third-party app integrations. The platform allows you to download well-known apps for photo booths, live quizzes, games, and Q&A sessions. These integrations are easy to incorporate into your virtual event and can level it up.
RingCentral (Hopin) offers a bunch of different pricing options that you can subscribe to on monthly or annual basis. Hopin offers a free plan with up to 100 attendees. However, for longer, bigger, and more dynamic events, you will have to choose one of the paid plans.
The Starter package costs $99 per month with slightly more customizable plan options as well. . If you want a completely customized solution with in-person and hybrid event support as well, you can get in touch with their representatives for more information.
Pros & Cons
Here’s what users have to say about Hopin.
“The analytics feature is fantastic, allowing you to see in real-time what is going on at the event, as well as analysing data post-event.” – Ollie J. Festival Director
“The platform provides all the different options for different needs – a fully pre-recorded event, a mix of live and recorded videos, multiple live speakers, and so on. I loved how your could configure everything based on what you wanted to get out of it.” – Agnes G., Sr. Product Marketing Specialist
“The price, I see Hopin as a great solution and platform for higher budget, you pay on a monthly basis and get all the features, it’s well designed but a little expensive when you have many events and clients like us.” – Ouali B., CEO & Founder
“The whole registration and login process turned out to be a mess. Some registrants could not find their confirmation emails and the only way to resend them was to have support send them. A couple people ended up registering again and I had to refund their previous registration.” – Ed T., CEO
Cvent, one of the best event management software, caters to event organizers hosting events of different sizes — from small events to large conferences.It offers diverse and complete solutions for planning and building your event to connect your audience and execute a dynamic virtual, hybrid, or in-person event. If you’re looking for a platform that offers a variety of seamless integrations, Cvent might be right for you. It offers great third-party integrations such as CRMs and event marketing tools.
However, users have reported that the platform can be glitchy at times and there is little to no support for event organizers on live event days. With the pricier than most quote you’ll be paying for Cvent, you may want to consider other options as well.
Cvent: Key Features
Registration & Marketing Tools
The Cvent best event management software offers a single solution for all things related to your event management. There are effective ways that you can promote your event and attract more registrations through email marketing tools and customized website landing pages. You can design your event as you like and drive more traffic through the landing pages. However, you may have to do most of the marketing yourself as there is no added marketing services for most plans.
Moreover, once you have a fair share of leads, you can send payment reminders via email, collect more attendee information, and make sure you don’t lose touch with the attendees. The platform doesn’t offer proprietary email marketing features and it is similar to most competitors who may offer less expensive plans.
Event Content Management
Content on your virtual event can include resources such as welcome videos, walkthrough videos, presentations, pre-recorded webinars, etc. Cvent can make it simpler to manage all the content that goes onto the platform. You won’t need to download additional supporting software to keep the content up-to-date. Uploading, distributing, and updating content can all be done through the Cvent platform.
You can also manage speakers through the Cvent platform and assign various tasks to them through it. But if the speakers somehow miss the to-do list or aren’t tech-savvy enough, you may end up with an even bigger problem.
The exhibitor management capabilities of Cvent can be of great help as it includes a self-service exhibitor portal. Exhibitors can update and manage their profiles, set up booth tasks, manage booth staff, and get actionable insights through the portal.
It also makes it easier for booth staff to manage their appointments and calendar schedules throughout the day. However, you may need to offer extensive training to exhibitors for seamless execution before live days which demands more effort and time.
Cvent offers customized plans for its best event management system based on your event’s scale and added features. However, if you want to learn more about how the product works and get details about their solutions, you can request a demo online. The website has a small online form that you can fill out and one of their team members will get in touch with you.
Pros & Cons
“I love that all of our event registration information can be stored in one place that anyone in our team can access. This saves a lot of manpower hours in the pre-planning phase of events.“ – Justina H., Events Director
“I love that the event app offers Live Q&A during sessions instead of having to run around with a microphone not knowing what attendees will say.” – Laura A., Event Manager
“Some of the technology does not perform as intended. Support is available up to the event but on live days of support in the middle of an event it is hard to get problems solved in a timely fashion.” – User in Media Production
“The reporting for website performance as well as data collection is not intuitive and is very limited. They tried to build custom reports but we still couldn’t get the information we needed.” – Administrator in Marketing & Advertising
Eventbrite is a popular event ticketing platform that offers payment management, tiered packages, complete platform customization, and email confirmations and reminders. It can be a good fit for smaller events like a conference or a huge concert. Eventbrite is suitable if you are only looking for an exclusive ticketing platform but if you’re interested in an all-in-one platform, it is not the best event management software solution for you.
Eventbrite: Key Features
It is easy to create a custom event page with Eventbrite Marketplace best event management software. You can design it according to your event and organization branding and the event type and then post it on the Marketplace. This is a great way to get the word out about your event and start selling tickets.
The Marketplace helps you create recurring events as well so you don’t have to repeat the process every time you’re hosting. Moreover, it is also easy to connect with ticket buyers through email blasts and reminders. However, you can do all of that with a simple built-in email builder and social media ad campaigns without having to list your event anywhere. Some other event marketplaces can also list your event free of charge and get you some more traffic.
Eventbrite allows attendees to sign up through the web and mobile phone. Eventbrite also has a mobile app that users can browse through to find the events that interest them. However, according to some user reviews the app does not offer many customization options and may not meet requirements for all users.
Since Eventbrite isn’t a full-service best event management software, it can be a bit pricey considering you will need other platforms in association with it. However, if you are more concerned about streamlining ticketing for your event, then an exclusive platform can help.
The platform offers three pricing editions: flex, pro, and premium, along with a free trial. Flex pricing is $9.99 per event for up to 100 tickets, the Pro plan costs $29 per month for up to 100 tickets, and you’ll need to get in touch with their team for details on the Premium plan.
Pros & Cons
“You can create recurring events, which we’ve found particularly helpful as we don’t need to keep setting up monthly events.” – Administrator in Marketing & Advertising
“There are other ticket portals which we have used but they always seem to be more complicated; we’ve never had to contact Eventbrite support as it’s all self explanatory.” – Ally G., Administrator
“There is no means to customize the ticket page. The ticket-buying page is confusing for users that are not IT savvy. For example, there is no ‘BUY TICKET’ Button. The page is also littered with so much unnecessary stuff.” – User in Civic and Social Organization
“Please use other platforms that actually value their customers – Eventbrite is not part of that group.” – Agency in Media Production
Whova is one of the best event management software providers that offers to save time and lets you stay in complete control of your event. The online event management software capabilities of Whova promise to make the job easy for you with speaker management, in-depth analytics, badges, attendance management, and more. However, users have often complained about a lack of pre-event platform training and live support services.
Whova: Key Features
Speaker & Content Management
The speaker center from Whova is similar to Cvent for its content management capabilities. Whova enables speakersto directly upload their session details, speaker bios, headshots, and other resource material. This makes the content collection process as streamlined as possible. Although, you can expect to have to put some effort for platform training for speakers.
The Whova platform also offers over 16 ready-made templates for the speaker information page of your event website. You can choose one of these templates and avoid all the manual design implementation and its complications. It is as easy as a copy and paste. But this also means that you won’t have complete customization control.
Knowing how your event is doing in real-time can be a challenge. You can use the available questions and poll templates as a starting point to save time.
The live polls and surveys can be answered directly through the event app or even through email. This makes it easier for event attendees to share their thoughts with event management, session hosts, and other attendees.
In-Depth Analytics & Event Reports
The Whova dashboard is a great place to review and strategize your event management with real-time, pre and post event analytics. You can see who is visiting your event pages and interacting with your content before the event.
Real-time event data metrics include ticket sales, event attendee check-in status, gamification activities and their results, live polls and surveys, etc. The post-event reports are also ready to download to analyze the success of your event and see how engaged your attendees were. These numbers can be great to have, but how you use them totally depends on you as a host.
Whova is one of the best event software platform, but offers no insights about any of their plans or how much they cost. Instead, their pricing page only has a form that you can fill out and wait for their team to get in touch with you.
Pros & Cons
“Whova has everything you need for a conference platform – but without the ridiculous price tag! For small organizations, it’s ideal!” – Lauren M., Senior Executive Director
“Their customer service is top-notch. They are extremely accessible, super knowledgeable, and very friendly. We always feel like we are in the best of hands.” – Michelle S., Executive Director
“A major lack of customization is prevalent throughout the system — this of course leads to its simplicity.” – MJ C., VP Operations
“The technical support is mediocre at best, it’s not the most user-friendly conference app, and they changed pricing after the contract was signed.” – Angela B., Customer Event Coordinator
“Whova’s customer service is lacking greatly. Their Customer Success team is very rigid and inflexible with their wishy-washy terms of service.” – Michael H., Program Manager
6: Zoom Events
Zoom Events can help you in hosting single and multiple-day conferences. However, it lacks some of the more advanced features from competitors like vFairs like customizable exhibitor hall and booths, gamification, advanced networking features, etc. So, it can be great for small-scale events if you’re not looking for an all-out event platform.
Zoom Events: Key Features
Conference Set Up & Management
Zoom Events best event management software can help you design multiple types of events whether they are aimed at a global audience or an internal team. You can use the platform to set up free or paid events with varying tiers.
Zoom, one of the best event software platform, also facilitates single-day, multiple-days, and recorded event screenings. You can play one session, multiple sessions, and even concurrent sessions and record them for on-demand replays as well. However, as it lacks gamification and networking capabilities, your attendees may end up having webinar fatigue.
The platform offers a simple event builder tool that can help you customize the event’s feel and look. You can change the colors to reflect your company’s branding and set up your own speaker profiles and session information.
You can also use the event builder tool to create your own sessions and build them out as you want. Managing the content for speaker sessions is easier to upload and distinguish for each session as well. However, the customization options are far less than what you’d expect to get from an all-in-one best event management software solution.
Zoom Events is a corporate event management software and thus its analytics dashboard provides data for attendee engagement, ticket sales, revenue generation, event registrations, etc. It does not include separate dashboards for event admins, host, speakers or exhibitors.
The Zoom Events platform offers varying price points depending upon the total number of attendees at your event.
- For 100 attendees, Zoom Events costs $1490 per year per license.
- For 500 attendees, the cost goes up to $4990.
- For 1000 attendees, it’s $9490.
- For 3000 attendees the cost is $26,490.
- For 5000 attendees or more, you will need to get in touch with their team for pricing details.
Pros & Cons
“Zoom also allows for breakout room creation which allows different small groups to separately meet, make decisions then join in the main meeting.” – Lina M., Student
“I like the functionality of Zoom, especially the ability for organizers to make participants visible or not, muted or not, access chat features, and engage with the Q&A feature. As an attendee, I enjoy the ‘reactions’ option and breakout rooms.” – Kailey G., CEO
“There are much better and cheaper solutions, especially for the webinar.” – Hamit D., Digital Marketing Specialist
“I dislike that it consumes so much of my computer resources and freezes randomly.” – User in Higher Education
Hubilo is an all-in-one event management and hosting software that can help you from the creation to the execution of your event. Apart from the event hosting functionality of the best event management software, it also offers basic networking features, marketing tools, landing pages, ticketing management, and event analytics dashboards.
Hubilo offers a robust email marketing engine and it can be a good choice if you’re looking for a platform that can help you market your event as well. However, users have complained that the tech restricts users from creating completely customized visual experiences like changing the app’s colors or designing customized landing pages.
Hubilo: Key Features
Event Landing Page
The Hubilo platform offers custom landing page designs that facilitate event ticketing and registrations. You can customize the page to reflect event branding, add event agenda, information about sessions and speakers, and advertise unique features of the event.
The process is simple and straightforward with the Hubilo Landing Page Builder. You can add custom elements, use forms, and add widgets to wow first-time visitors. The Builder allows previews for your landing pages and it is compatible with phones and laptops. However, users have complained that customization options for certain page layouts are limited as compared to competitors.
Registrations & Payments
Hubilo platform facilitates adding various payment gateways for online ticket sales through the event landing page. You can sell and manage all your ticket sales for paid events or registrations for free events through the same platform.
The platform offers support for ticket sales in different currencies and also facilitates refunds. You can add multiple tiers to your ticketsfor various user types and give out discount codes as well. However, users have faced complications while creating and tracking discount coupons as the process may not be as simple as it sounds.
Email Marketing Engine
Hubilo’s email marketing tools can help you manage entire event marketing campaigns through this one platform. You can make event attendee lists and send out event invitations or reminder blasts through the email builder. You can target specific attendee groups and send out email notifications.
There are various email layouts that you can choose from and edit the content as you like. However, some users don’t like that the email builder does not allow you to completely customize the look of your email and has a restricted format.
There are three different plans mentioned on the Hubilo website – Webinar+, Digital Events, and All-In. However, there is no pricing mentioned and you will need to connect with their sales team to get more information. The website allows a side-by-side comparison of all three tiers to show what each of them can include.
Pros & Cons
“The platform is user-friendly, both backend and front end. On the organizer’s side, we could navigate the options quickly, and everything was straightforward.” – Bryan S., Marketing & Graphics
“The ticketing, the database, the Newsfeed, the agenda page, and especially the gamification features that our clients really appreciated to enhance the delegates engagement throughout their conference.” – Pauline L., Director of Operations
“Several break out rooms failed because the host could not connect the speaker and his/her slides and/or video.” – Rick V., Principal
“I have to toggle between dashboards to update details of an event. Please keep it all on ONE dashboard for convenience.” – Agency in Environmental Sciences
8: Timely Event Ticketing
Timely event management platform isn’t an all-in-one solution for setting up events but it can help with managing ticketing and calendars. This feature makes it the best event management software for small business owners and enterprise-level clients can benefit from it too. That’s one of the reasons why we’ve listed it as one of the best event management software. From creating your event and listing it on Timely to the actual execution, the platform facilitates you at all steps.
You can promote your event using the marketing solutions, organize everything with the calendar tool, and set up attendee registrations and check-ins. This can be a good alternative to solutions that offer ticketing and registrations only but a more holistic event management platform like vFairs will have more functionality.
Timely Event Ticketing: Key Features
Timely, one of the best event management platform, lets you create a custom event agenda for your attendees which can be accessed through mobile and web. You can also customize it according to your brand image and logo to attract your audience. The event calendar can have single-day, multiple-days, and recurring events and the setup only takes a few minutes.
The event calendar listing can help you manage, share, and monetize your event. The platform allows you to add images, tables, documents, videos, and meeting links to your calendar. You can make a white-label event listing for your website with a striking visual design. All you have to do is embed the code in any webpage and the calendar can be a part of your own website as well.
Event Registration Tools
You can add value to your attendees’ experience by choosing the online RSVP feature. You can also create custom online registration pages through Timely to match your organization’s branding. The registration page templates are already available and you don’t have a lot of room for customization.
The Timely Event Registration system can be integrated with your existing website and it will still look professional and native. However, all this will only work if you already have an event website which is an additional steep cost. Many other competitors, like vFairs, offer to create custom landing pages for your event that can have registration forms and agendas.
Event Ticketing Solution
Timely also offers a seamless event ticketing solution that is a self-service portal accessible through web and mobile. Attendees can buy tickets online and pay securely through the portal
The ticketing solution can be incorporated with the event calendar so any and all leads can be converted to ticket sales. However, all this can get expensive if you’re hosting on another event platform. A more holistic solution that offers a complete event management toolkit along with other hosting features might be a better choice.
Timely offers a free event calendar software plan which can be suitable for individuals. However, if you are an SME with multiple events a year, you will need the Premium event management software plan. They offer a free trial for it but there is no pricing available. You can book a meeting with one of their sales reps to get a personalized plan for your event.
Pros & Cons
“I like how user friendly it is to add items to your calendar. The layout and look of the calendar is great also.” Kat D.
“I love how flexible this software is! We have events that repeat throughout the year with random breaks and weeks/days off. This software makes event management a breeze.” – Stephen O.
“I think their biggest downfall is the lack of a knowledgebase on how to use certain aspects of the software.” – Vicki L.
“Once we figured out that we are using the online cloud version and changed our systems, was great but getting there was a hassle.” – Jean Y., Food & Beverages
Airmeet is a powerful and one of the best event management software platform offering a range of different solutions.
No matter what the size or type of your event is, their AirControl online event management software solution gives you the ability to manage all with a single dashboard. So, the solution is tailor-made for larger virtual events as well as small online conferences. The software can assist with event entry, ticketing, and offers customization options for the event.
Airmeet: Key Features
Ticketing & Registration
Event registrations can be one of the most difficult things to manage and you may not be able to do it without a proper ticketing system. Airmeet can help set up event ticketing, online payments, and registration management through the platform. You can set up various tiers for paid events and restrict or provide more access to exclusive ticket holders.
Attendees can buy tickets online and pay through secure gateways without any hassle. You can get access to attendee information such as their names and contact details. This information can be used to send them automated emails and reminders.
CRM and email automation tools can be important for event management. Airmeet offers easy and quick third-party integrations with your already existing event management tools. You can set everything up within the same platform and avoid the hassle of shifting data from one place to another.
Airmeet has a bunch of different solutions and there is a Pricing page on their official website that mentions free and three other paid plans called Premium Webinars, Virtual Events, and All-In Suite. However, there is no pricing detail available for any of these plans. You can get more information by talking to an Airmeet rep.
Pros & Cons
“The platform itself is pretty user-friendly. Airmeet made it possible for our participants to connect in real-time, hopefully leading to new business partnerships and investments. Additionally, support staff was really easy to reach when we had issues.” – Emily C., Program Manager
“Airmeet allowed us a very visually appealing platform for our event and was easy enough to navigate through that it didn’t cause big problems. We were able to engage with attendees effectively in different ways.” – Jeremiah G., Head of Sales
“There is an unduly lengthy sign-in process for every log-in, which is a huge put-off.” – Abhijit P., Head of Student Affairs
“Airmeet’s conference management features and customer support were both quite bad. We had a number of issues setting up the event and it lacks features for managing tickets /attendees.” – Administrator in Event Services
10: GoTo Webinar
GoTo Webinar is one of the emerging favorites for professional event management software. It is an all-in-one webinar and conference management platform and makes it to the list of best event management platforms as well by offering event management services. GoTo Webinar also offers an event producer for extensive white-glove and technical support throughout your event. They will handle all the behind-the-scenes technicalities while you focus on your attendees and give them good value for their time.
However, they market themselves primarily as a virtual conference platform with some good webinar management and hosting features. You may be able to get more holistic features with other platforms.
GoTo Webinar: Key Features
Email Marketing Automation
GoTo Webinar can also help market your event with its built-in email marketing features and contact list management. You can send out email blasts to all event registrations and manage the responses through the powerful CRM and email automation software integrations. However, users have had issues with the platform’s interface as it may look outdated as compared to other platforms.
GoTo Webinar can help you with attendee management features like contact card management, event registrations, ticketing support, etc making it a top event management software. Tickets can also be purchased online through the event platform. However, GoTo Webinar only accepts payments through Stripe. This is a huge setback for the platform as there are a variety of payment options commonly used like Paypal, Wise, Venmo.whereas other platforms can give you more options.
You can have full support in getting the attendees to the event and making sure there are no login issues. However, this is where the platform lags behind some of its competitors. There are minimal interactive and networking features available for attendees. There is no way that attendees can communicate with each other and that leaves a lot to wish for during a virtual event.
The platform also offers reliable event reports that you can download and view later as well. There is an engagement dashboard that can highlight key in-event analytics such as number of webinar views, etc. You can use these analytics to understand your attendees better and know which mediums are getting you most traffic.
Moreover, the attendee reports can be quite comprehensive so you can analyze behavior and keep them more interested in the event. The analytics facilitate tracking engagement, NPS, performance, and other important metrics.
There is a pricing page on their website that offers detailed information about their plans and packages. There are four plans, Lite, Standard, Pro and Enterprise with some basic features and the ability to add-on more as you like. However, a free trial is only available for the Pro feature which makes it the most popular one as well.
The pricing of the platform plans is $59 per month for Lite, $129 for Standard, $249 for Pro, and $499 for Enterprise. The prices can be toggled to other currencies like AUD, CAD, GBP, and EUR from the same page which is a convenient add-on.
Pros & Cons
“One great item that it seems no other platform offers is the ability to give more than one person (panelist or organizer) keyboard and mouse control so that the transition between speakers is nearly seamless.” – Lisa C., Education Manager
“Not only can I ask my registrants custom questions, but I can set up automated follow-up emails, edit my recordings before posting a link, track registrants based on a source code, download multiple types of reports, and I’ve never had a glitch during a live event.” – Christina B., Director Marketing Programs
“The interface is very challenging both for organizers/panelists and for participants. It is very clunky and not user-friendly.” – User in Hospital & Healthcare
“It takes forever to log on and launch the application, and it is prone to freezing mid-webinar.” – Tony V
If you’ve read all the way to here, you’re surely a little closer to answering the burning question: what is the best event management software? Event management is a holistic task with multitudes of things to worry about. You have to pick the best event management solution and make sure it has the event management tools you would need to make your event a success. Read reviews on G2, Capterra, and other software review sites. Book a demo with the shortlisted solutions you have in mind before you make the final call!
How to choose the right event management software?
Choosing the right and best event management software can depend on what you are looking to achieve from your event. First, figure out your own expectations and requirements for event tech. Do some research on the best platforms that offer the solutions that you’re looking for. Then, read up on each of them and weigh their pros and cons keeping your event budget and pricing in mind.
What are the factors to consider when choosing the best event management software?
Some must-haves for any event management software are:
- Ticketing solution
- Event landing page
- Email marketing automation tools
- Mobile app for attendees, badge printing, lead capture and more
- Powerful integrations such as CRM software
- In-depth in-event and post-event reports
- An immersive virtual environment
- Dedicated customer service
How much does an event management software cost?
An event management software can cost anywhere from a few hundred dollars to a few thousand dollars monthly. Most event software solutions offer annual licenses.