October Product Updates: Smarter Organization, Better Registration Control, & Improved Communication Tools

October flew by, and we kept our heads down building features that matter. This month brought updates designed to help you manage multiple events with less chaos, keep registration under control when capacity fills up, and streamline communications across your entire event program. Whether you’re organizing trade shows, career fairs, conferences, or campus events, these updates save you time and headaches.

Let’s break down what’s new.

Keep All Your Events and Assets Organized in One Place

Running multiple events throughout the year can get messy fast. Files get lost, assets get buried, and finding that one logo from last quarter feels like a scavenger hunt.

Now you can create custom tags and apply them to events and assets right from your organization dashboard. Label things however makes sense for your workflow, whether it’s by quarter, department, event type, or client. Q1 conference materials, exhibitor logos, sponsor assets, campus recruitment files, whatever you need to organize.

The system you create is entirely yours, which means finding what you need takes seconds instead of scrolling through endless lists hoping something looks familiar.

Take Full Control of Registration Capacity

Popular events fill up fast. When they do, you need to know immediately and have a clear plan for managing the waitlist.

You now get automatic notifications the moment registration limits are reached and when new attendees join your waitlist. From there, you can choose how you want to manage the queue.

Go with automatic promotion, and the system moves people up the list as soon as spots open from cancellations or deletions. Or switch to manual control if you need a more hands-on approach for certain attendees or VIP lists.

Everything lives in the new Attendee Waitlist dashboard, complete with queue stats in your reporting. No more guessing who’s next in line or manually tracking spreadsheets when someone drops out.

Sync Attendee Flight Information Automatically

Coordinating travel logistics for attendees used to mean chasing down flight details, dealing with outdated spreadsheets, and scrambling to update shuttle schedules at the last minute.

Through our integration with Sabre, flight information now syncs automatically to attendee profiles in real time. Whether you’re managing airport pickups for a conference, coordinating executive recruitment travel, or organizing transportation for a multi-day trade show, all the details stay updated without any manual work on your end.

One less thing to worry about when you’re already juggling a million event logistics.

Build a Library of Reusable Email Templates

Writing the same welcome emails, event reminders, and follow-up messages from scratch for every event is a massive time sink. You know what works, so why keep reinventing it?

Save your best-performing emails as templates, organize them into folders that match how your team works, and deploy them across any campaign or event in your organization. Your entire team gets access to the same proven messaging, which means consistent communication without starting from zero every time.

Whether it’s exhibitor confirmations, attendee instructions, or post-event surveys, your content library travels with you across all your events.

Generate Professional Resumes from Registration Forms Automatically

For career fairs and recruitment events, collecting candidate information is just the first step. The real deal is turning that information into professional resumes that recruiters and employers can actually use.

The system now automatically generates formatted resumes based on what candidates fill out during registration. Map the fields you need (work experience, education, skills, certifications), choose your preferred resume format, and watch the platform do the rest.

Recruiters get professional resumes without candidates needing to upload separate files, and you avoid the headache of collecting, organizing, and reformatting dozens (or hundreds) of documents manually.

Keep Event Content Consistent Across All Pages

Ever updated contact information, office hours, or venue details and then realized you need to change it in twelve different places across your event site? It’s tedious, and you always miss one.

Data tags solve this. Create a tag for any information that appears in multiple spots (registration desk location, support contact details, schedule changes, parking instructions, etc). Paste the tag wherever you need that content to show up.

When you update the tag once, it automatically refreshes everywhere it appears across your entire event site. One change, total consistency. No more tracking down every instance or wondering if you caught them all.

These updates are live now in your vFairs dashboard. We’re continuing to build features that make event management less stressful and more efficient, with more improvements coming soon.

Got questions about any of these features or want to see them in action? Book a free demo or reach out to us at [email protected].