Drive More Leads and Engagement with the vFairs Exhibitor Portal

Event success for exhibitors hinges on making the right connections. But too often, the tools to make that happen are scattered and complicated, leaving teams to manage logistics when they should be engaging with prospects.

vFairs is changing that.

We’ve created an all-new Exhibitor Portal, a centralized hub that puts everything your team needs to succeed right at your fingertips. From setting up your booth to capturing leads and analyzing performance, we have streamlined the entire process into one intuitive platform. 

This means your exhibitors spend less time managing their presence and more time building the relationships that drive business forward.

What’s New in the vFairs Exhibitor Portal

Here’s a look at what the Exhibitor Portal makes possible:

Build a Booth That Actually Looks Like Your Brand

Create a booth that truly represents your brand. For virtual events, use our 3D Virtual Booth Builder to design an immersive space. For in-person events, our mobile-optimized builder lets you set up a compelling presence in minutes. You can easily upload your logo, company information, videos, open jobs, and product lists to create an engaging attendee experience.

Get Your Whole Team on the Same Page

Add your team members as booth representatives and send them automated invitations to easily sign up for the event. You can assign them specific roles and permissions too, and ensure everyone has the right level of access to manage tasks, view leads, and engage with attendees.

Keep Your Team on Track with Task Management

Event organizers can assign booth-related tasks to exhibitors with detailed descriptions, deadlines, and attached documents. Exhibitors can then see and manage all tasks assigned to them in one clear view through the portal. Everything stays on track and organized with task details, deadlines, and completion status all in one place. 

Tracking progress is also easy, as exhibitor teams can mark tasks as done as they work through their list, ensuring nothing is missed and booth operations run smoothly.

Find the People Who Actually Want to Talk to You

Exhibitors gain access to a full list of registered attendees from their portal. They can filter profiles by job title, interests, buying intent, and more to identify the highest-value prospects. They can also see their team’s interaction history with each attendee and mark favorites for prioritized follow-up.

Once they have their list of favorites, they can easily start booking meetings with them. Meetings can be managed directly from the backend or their mobile app. They can edit, delete, or create new meetings and view all of their booked meetings in their personal calendar.

AI Event Matchmaking

Our new matchmaking feature ensures every attendee and exhibitor meets the right people automatically. Instead of hoping participants find each other in a crowded hall, let the system do the heavy lifting. Based on the criteria you care about most, we’ll identify and connect people who should be talking to each other. Prioritize what matters most to you and your exhibitors, whether that’s shared industries, complementary business needs, or common interests.

Schedule Meetings with Ease

Give your exhibitors a head start on building key relationships with effortless meeting scheduling. The portal allows exhibitors to schedule meetings with VIP prospects directly, even before the event begins. This helps them secure valuable face-to-face time and optimize their event calendar.

Manage Your Content and Track Performance

Give exhibitors the space to showcase their best assets by uploading product catalogs, marketing videos, documents, and job postings directly to their booth. Then, use the real-time analytics dashboard to see how their content is performing. Exhibitors can track visitor numbers, document views, and overall engagement to understand what resonates with your audience.

Generate Detailed Reports for Actionable Insights

Move beyond basic metrics. The portal enables you to generate and download customized reports on booth stats, lead interactions, and more. These detailed insights help you measure ROI and refine your strategy for future events. You can also share these reports with your exhibitors so they can finetune their strategies and see what worked best for them.

Why This Matters for Your Business

The vFairs Exhibitor Portal is a strategic tool designed to maximize your return on investment from every event. By centralizing your management tasks and providing clear, actionable data, we are empowering your team to work smarter, engage more effectively, and capture every opportunity.

The vFairs Exhibitor Portal is ready to transform the event experience for both organizers and exhibitors.

To learn more or to see the portal in action, book a demo with our sales team today.