The 10 Best Virtual Conference Platforms in 2025

Virtual conferencing is the most cost-effective and interactive way to network and connect with  your target audience. In a vFairs survey, 77.2% of the respondents said they prefer hosting virtual events because they are easy to attend for their audience, while 64.9%  chose virtual events as they have global reach. 

With the ever-increasing demand for virtual and hybrid events in 2025 and beyond, many virtual event platforms offer solution-specific features for hosting amazing conferences.

However, choosing the best virtual conference platform among hundreds of options can be a behemoth task. This comprehensive guide is all you need to get started. 

Read on as we list down our top 10 picks of the best virtual conference software and discuss their pros and cons. 

Key Features to Consider for the Best Virtual Conference Platforms

Here’s a breakdown of some critical features that can make a real difference in creating a dynamic and successful virtual conference:

• Interactive Webinars & Breakout Sessions: A great platform supports live presentations with features like real-time polling, Q&A, and breakout rooms for smaller group discussions, fostering dynamic engagement among attendees.
• Document Hosting & On-Demand Access: Attendees need easy access to research papers, presentations, and session recordings. A platform that offers both downloadable resources and on-demand session replays ensures participants can catch up on missed content or revisit key materials.
• Poster Halls & Abstract Management: For academic and research-focused conferences, a virtual poster hall is essential. Combine this with an abstract management system for streamlined submission, review, and approval processes. Attendees should also be able to engage with posters through live discussions or video abstracts, and platforms that allow voting and peer review enhance participation.
• Exhibit Halls for Sponsors & Vendors: Virtual exhibit halls are crucial for sponsor and vendor visibility. The platform should offer features like product demos, live chats with exhibitors, and gamified elements to drive booth traffic and keep attendees engaged.
• Networking Tools (AI-Powered Matchmaking & Social Spaces): Networking is a cornerstone of successful conferences, and the best platforms feature AI-powered matchmaking to connect attendees with shared interests. Virtual networking lounges and social spaces mimic the casual interactions of in-person events, creating an engaging environment that bridges the gap between virtual and physical experiences. These immersive networking options make participants feel genuinely connected, fostering deeper engagement even in a virtual setting.
• Customizable Branding & User Experience: Ensure the platform allows for full customization to reflect the event’s branding, offering a seamless experience from registration to the conference itself. Consistent branding enhances the professional feel of the event.
• Advanced Analytics & Reporting: Detailed analytics are critical for understanding attendee engagement and session performance. Look for platforms that provide insights into session attendance, interaction levels, and exhibitor traffic to inform future event decisions.
• Seamless Integration with External Tools: The platform should integrate smoothly with external tools like CRM systems and marketing platforms, enabling organizers to leverage attendee data and streamline workflows efficiently.

Best Virtual Conference Platforms To Look Out For in 2025

Following are a few of the best online meeting platforms. These platforms offer a mesmerizing online environment for your audience, help with knowledge sharing, and bring innovative networking opportunities. 

1. vFairs

Best for: Virtual events, conferences, abstract management, and webinars

vFairs is an award-winning event management platform with clients from around the globe.

It’s one of the leading choices if you’re looking for the best virtual conference software. The company offers a wide range of event management solutions. The platform has maintained a 4.7/5 star rating with over 1,655 reviews from its satisfied customers. Virtual conferences with vFairs allow attendees from around the globe to connect and maximize knowledge-sharing and networking opportunities. Talking about what makes vFairs conference platform unique, Muhammad Younas shares,

“Our virtual events vary from customer to customer, but the key focus remains the same: creating a memorable experience that goes beyond just another Zoom call. What we’re most proud of is our ability to deliver immersive experiences that make virtual events truly stand out. Our depth of features, particularly in networking, allows attendees to feel as though they’re in a real-world environment—walking around, seeing, and conversing with each other. This realistic interaction makes our virtual events exceptional.” Muhammad Younas, CEO vFairs

Advanced Virtual Conference Features by vFairs

To help you further understand how vFairs works, here are a few of the virtual event platform’s key features.

Dynamic Virtual Environment

The more attractive and interactive your virtual environment is the higher the attendee engagement will be at your event. You can design a completely customized virtual venue design with vFairs. An immersive virtual environment can help your attendees feel like they’re a part of a real event and boost their interest in the conference. 

• Choose 2D and 3D designs of your choice or pick a preset template. 
• You can keep your attendees super engaged by replicating real-life venues in the digital world. 
• Choose your preferred exhibit halls, booth design, and auditorium.
• Choose from various animated or static avatar designs and bring diversity to your designs.

Chat & Networking

After educational purposes, networking is one of the biggest reasons why attendees participate in a virtual conference. Therefore, to boost your virtual event success you have to invest in chat and networking features. 

To help your attendees and exhibitors develop strong relationships in their industry, vFairs offers a plethora of networking features. You can pick and choose the networking features you want to add to your event. 

•  Attendees can connect through video, audio, and text chat. 
• Attendees can also use smart matchmaking tools to build a better a stronger connection with people of similar interests.
• Help attendees feel more at ease with digital communication by adding specialized features like Spatial Connect.
• Furthermore, you can also add breakout rooms, profile search capabilities, meeting schedulers, chat transcript, networking lounges, and more. 

There is so much more to explore with vFairs networking features and you can get more information here.

Advanced Engagement Features

As an event organizer, you must ensure your virtual event has everything to keep your audience engaged. vFairs offers a large list of engagement features that help in making even the most tedious webinar an interesting virtual event. 

Keeping an audience active in a virtual event can be challenging. 

• Boost participation through Q&As and polls during the live event. 
• Gamify your conference by adding features like scavenger hunts and leaderboards. 
• Set up push notifications and in-event alerts. 
• Create realistic 3D designs for polls, trivia, and quizzes. 
• Add multiple presentation options and allow researchers to showcase their work through posters. 
• Allow easy streaming through various video platform integrations like YouTube, Vimeo, Restream, social media channels, etc.

Event Reporting

Once you have detailed metrics and event statistics in hand for your event you can evaluate success and gauge the behavior of your attendees. vFairs allows you to get real-time updates on how your virtual event is performing through various dashboards for event organizers and booth reps.

Keep a pulse on how many people have joined the conference, webinar reviews, and booth visits. The real-time reporting of your event not only helps you determine the ROI of the event but also helps with future marketing practices. 

You can also download chat logs and transcripts of your event with reporting features. The reporting tools are hands-on with tracking audience behavior and delivering insights from post-event reports. 

Moreover, the AI reporting chatbot allows you to completely skip the need to sift through tons of reports manually. Simply ask the chatbot a question in conversational language and it will get you an accurate answer.

Smooth Integrations

One of the best parts about joining hands with vFairs is the seamless integrations that it offers. You can integrate a large number of popular apps into your virtual conference. 

You can integrate CRM, marketing, and sales automation apps like HubSpot, Marketo, Salesforce, Oracle, and Zapier with vFairs for smooth data transfers and automatic synchronization. Integrations enhance the event experience for you, your sponsors, and your exhibitors.

Abstract Management Solution

One of the major purposes of hosting a virtual conference is to share the latest research and open up the conversation amongst SMEs. Therefore, the call-for-papers process is one of the first things you’d do as a conference organizer. An innovative abstract management solution like vFairs can help you collect, review, and accept research papers for your conference. Then, you can easily showcase the accepted papers as presentations, posters, or live sessions at your vFairs conference.

Webinars

vFairs allows you to create dynamic and immersive webinars through its embedded webinar solution. You can host webinars with distinctive features such as a Q&A session, live chat, translation and transcription, polls, speaker and content management, speaker green rooms, etc. Moreover, the platform is W3C compliant allowing you to create inclusive experiences for all your attendees.

vFairs Pricing

vFairs’ transparent pricing policies allow customers to get a customized quote for their event. It means that you can adjust the pricing of your event depending on the features you want. 

You can also get a free personalized demo of all vFairs features and choose the best ones for your event. With vFairs, you can gain access to shareable product presentations, industry-specific testimonials, and references. 

To get a custom quote from vFairs, you can contact the vFairs team now!

User Reviews

Pros

Here is what customers have to say about vFairs:

• “When searching for a virtual platform that would meet my needs (conference and trade show), I spent much time comparing different virtual event providers. Right from the start vFairs stood out in terms of quality and functionality. I am now a return customer and am already planning our third vFairs event in 2022. I would add also that the quality and level of customer support is exceptional and to have the same Project manager accompany us along the whole process from inception to going live is much appreciated. It was such a relief to have a competent, friendly and professional team help us create a flawless, smooth and successful event. The investment is completely worth it.” – Verified User in Alternative Medicine., Small-Business
• “Our organization hosted a Virtual User Conference with the vfairs team and it received some great feedback. The look, feel and navigation of the platform were top-notch and easy to understand. The team assigned to us for content uploading and event details was very flexible and responsive to our needs. Both Ammemah and Hibba were pleasant to work with.” – Bryail B,.Mid-Market

Cons

• “There were no major downsides to using vFairs. The price was very fair, the support was good, and my few recommendations after the event were noted and already in their queue for improvement based on other customers’ feedback.” – Corbin S., Chief Administrative Officer 
• “Honestly, I don’t feel like there is much I don’t like…I have chosen to work with vfairs the past 3 years because of how easy it is!” – Nikki S., Executive Director

2. GoToWebinar

Best For: Corporate and Professional Webinars

GoToWebinar is a whole suite of webinar software products. The platform enables you and your team to connect with clients around the globe. 

Although the solution offers crystal clear webinars, it is still far behind in being a complete virtual conference provider/event solution to its customers. 

Furthermore, the platform supports various integrations.

One thing to keep in mind is that users claim that the platform glitches, which can sometimes cause disruptions. Many users on TrustRadius, a trusted software review platform, shared that the app lacks a public chat area for effective networking and does not offer a medium where a team can assist with their queries.

Plus, some customers have also reported server connectivity and stability issues with the platform. 

Features of GoToWebinar

GoToWebinar offers a bunch of virtual event features you can choose from.

Webcast Mode

Its flexible webcast mode, powerful data encryption, privacy features, customized dashboards, and easy payment processing are some of GoToWebinar’s flexible features. However, even after advertising these features, customers find the interface hard to learn. 

Custom Registration Forms

With GoToWebinar you can create custom registration forms or quizzes to capture registrant info and understand who is coming to your event. 

Interactive Features

The software also offers interactive features that help in conducting a smooth webinar session. Attendees can participate in the session through the hand-raising option. Organizers can also set up interactive polls for quick engagement. 

GoTo Webinar Pricing

GoTo Webinar offers dynamic pricing plans. Check out their website for a detailed breakdown of each plan to see which one of them suits your needs the best.

User Reviews

Pros

Here is what customers have to say about the platform on G2: 

• “Gotowebinar is a very stable platform, which provides a good delegate experience, and is great for organising educational webinars. It provides excellent statistics after an event, and the bulk upload of delegates is a useful feature.” – Verified User in Education Management
• “Working with coworkers and members of a team has never been so simple. Administrators can host webinars, conference calls, and virtual presentations from the convenience of their own offices or homes at any time. We have been able to stay afloat throughout this period of uncertainty because of this software (throughout the COVID-19 pandemic). Valuable and easy to use, GoToWebinar is a great tool. Participants can send and receive private messages at any time during a conference call or meeting. Other features include the ability to “virtually raise their hand” and ask for assistance, as well as the ability to share or reflect screens.” – Verified User in Electrical/Electronic Manufacturing., Mid-Market

Cons

• “One thing I dislike that is the chat window user interface is not user-friendly. chat window interface can be more interactive.” – Sukumar S., Software Engineer
• “Not being able to access an app through the browser is a pain. During a webinar, I’d like to broadcast live to social media platforms like YouTube or Facebook. It isn’t easy to get sound video playback, at least from what I’ve done so far. Occasionally, there is a lag in the transition between presenters. Because of this, the audio and video are not in sync. Changing your membership plan necessitates a phone call, which is something else I dislike. On the website, this should be done.” – Verified User in Electrical/Electronic Manufacturing., Mid-Market

3. Livestorm

Best For: Online Conferences and Summits

Similar to GoToWebinar, Livestorm offers solutions limited to webinars and online meetings.  

Livestorm can help you run a smooth event if you are looking for ways to run a simple online meeting or a full-fledged webinar session. With Livestorm, you can access the solution on multiple devices without affecting your brand design or event layout. Although application features can not be compared to a platform that offers only a browser-based solution, your target audience can access webinars using their mobile and desktop devices, regardless of location. 

Apart from all the good functionalities that the platform offers, users have reported some challenges as well. Some users have reported that the solution does not have a slideshow upload feature in the webinar. This limitation can be frustrating if someone is presenting. Users also reported that you must stay connected to the internet to use the platform. The shared that if your internet connection goes down or is unreliable, the entire server can go down, and the webinar stream will be disrupted. Plus, as per user reviews on G2, the platform can not schedule polls, which can affect attendee engagement.

Features of Livestorm

The top features of Livestorm include on-demand, live, and pre-recorded sessions, end-to-end engagement, dashboard analytics features, and real-time events updates. Here are some more key features of the platform: 

Event Automation

You can automate the start and end of the event. You can automatically play a video to offer a live video experience. 

Multi-Language Support

Livestorm offers multi-language support. The platform offers support in 24 languages. 

Recording Control

You can start, pause, and stop recording to focus on what is relevant and what is confidential. 

Dial-in Phone

This feature helps limit the dependency on an internet connection. Participants without the internet can dial in through phone in the event.

Attendee Count

With Livestorm you can host virtual events with up to 3000 attendees on the enterprise plan. While this might sound fascinating at first, a number of the best virtual conference platforms like vFairs offer unlimited attendee count applicable to all plans. 

Pricing

Head on to their official website to get a detailed breakdown of their various pricing options.

User Reviews

Here is what customers have to say about the platform:

Pros

• “Livestorm is very powerful at managing webinars. Great for presenters to control the event, and take over if other have issues. Focused on webinars rather than day to day meeting needs which zoom, teams, meet etc are really focused for.” – Grant K., Engineering, Research & Development Manager
• “I like Livestorm because of it’s features, it is easy to use on a mobile device or laptop. It allows us to screen share thanks to the handy feature, an online communication system where video conferences can be set up efficiently. It has changed our approach to virtual meetings as it provides us with helpful and fast customer service and meets most of our functional requirements. We find the recording and playback capabilities particularly useful for training and support.” – Mirza A., Project Manager

Cons

• “I wish it way much much easier to find access links to provide for the guest speakers. The HubSpot integration definitely could get way better too. As of now we cannot use Livestorm’s custom object fields in reporting natively. It’s also a bit tough to create workflows that catch on-demand / reply views and ensure each session is unique when there’s many webinars on the go at once.” – Dylan Y., Demand Generation Specialist
• “I should mention that you will need to adjust your audio settings depending on how you are joining the meeting. For example, if you’re using a phone to join the meeting, but you don’t set the Livestorm control panel to use your phone’s audio, Livestorm will detect the source, but it won’t automatically adjust it; you’ll have to do it yourself.” – Aleksandra K., Information Technology and Services

4. Demio

Best For: Product Demos and Webinars

Demio is a webinar solution that makes it easier for businesses to host, attend, and revisit a webinar. Limiting the event purpose to a webinar, Demio lets you join the live webinar without downloading any software. If you are only looking for a platform to conduct a webinar, then this feature will ease the burden on the part of your audience. 

Unlike the best virtual conference platforms in the list, Demio separates its customer service based on the plan a customer chooses. 

Features of Demio

Following are some of the key features offered by Demio: 

Distraction-free Webinar

If you are looking for ways to host a distraction-free webinar, Demio may be a good option to consider. Demio offers a solid structure of registration, marketing, and promotion features to conduct a practical webinar. However, users report that it lacks in providing customization options. Many event organizers look towards virtual conference platforms and event management solutions that offer high customization and flexibility options. 

Attendance Management

Attendance management has become smooth with Demio. It maintains a member database, exporting them to CSV files and checking their registration status. 

Networking and Engagement Feature

Networking opportunities from Demio can help in building a better connection with attendees. The platform offers a vibrant event platform to boost audience engagement and helps you upload presentations directly from Demio. However, users report that the replay options of the webinar do not show polls, CTAs, and chat. 

User-friendly Interface

Demio is well-regarded for its critical features, like a user-friendly interface, webinar appearance, and excellent data tracking.

Downsides of Demio

The following are the downsides of Demio according to customer reviews left on independent third-party websites:

Disappointing Integration

On G2, many customers have shown frustrations with Demio’s integration features. Seamless integration options are important for running a smooth conference or other virtual event types. 

Lack of Support Hotline

The platform does not have a phone support hotline. 

Low Storage Capacity

The storage capacity is limited to a ten-hour maximum only. 

Lack of Advanced Features

One of the downsides to the platform is that it uses Adobe Flash which is outdated. Therefore, if you want a virtual conference that can grab higher attendee registration, you need a platform with advanced and innovative features. 

Pricing

Demio offers a dynamic pricing plan. Get in touch with their sales reps on their website to get a quote based on your event requirements.

User Reviews

Here is what customers have to say about the platform: 

Pros

• “This is a great platform to host video content on-demand if you need some really good analytics about time watched on video, etc. It’s easy to use and a great experience for the end user.” Lauren N., Marketing Director
• “Demio is one of the most flexible webinar solutions around. The quality and customer service over the last 5 years have been excellent. From standalone to recurring to evergreen webinar options, there are tons of way to make Demio work for you. I really appreciate the automation and integrations as well.’’ – Vernon T., President

Cons

• “The only downside to Demio, which I understand they are working on, is allowing us to get more detailed analytics on who watched our webinar recordings. Our company is very big on analytics and Demio already provides a lot of data from our past webinars, but we are just looking for a little bit more.” – Michael H., Marketing Director
• “As a suggestion i would recommend to add the ability for guests to be able to share their camera and microphone without having to invite them on stage. This works great for small groups.” – Verified User in Health, Wellness and Fitness., Mid-Market

5. WebinarJam

Best for: Live Interactive Webinars

WebinarJam is a cloud-based solution that creates and conducts webinar sessions for businesses and is one of the best platforms for online meetings. The software also helps with live streaming on Youtube and Facebook. However, with the world leading towards engaging in high-quality virtual events, WebinarJam is still an ‘only-webinar solution’.

WebinarJam lets you reach 5000 people in one presentation. The platform also helps with advanced webinar solutions such as automated webinars, scheduling replays, streaming, and more. However, users claim that unlike other best virtual meeting platforms, WebinarJam glitches quite often, causing issues for event organizers.

Many customers on G2, an independent third-party business app and software discovery platform, believe WebinarJam causes streaming delays. Some customers have also complained about the ineffective chat options for the attendees, along with installation issues. Additionally, customers have also complained about unfriendly customer support from its reps.

WebinarJam Features 

WebinarJam carries a 3.6 out of 5-star rating on G2, but does offer a few features that can amplify attendee engagement at your virtual conference. The following are the features: 

HD Video Streaming

With WebinarJam you can stream a PowerPoint presentation in high-definition and high-quality video. WebinarJam HD video and audio features are applicable to all devices including desktops, laptops, tablets, or phones. 

WebinarJam allows you to broadcast events through private webinar rooms as well. WebinarJam also offers live features like the panic button, attendee spotlight, and always-on space available for users. 

Even though the platform offers high-tech precision at a good price, users claim that the experience of this feature still heavily depends on a strong internet connection. So,  if your internet connection goes down, the server can get slow and disrupt the feed. 

Automated Webinar

The automated webinar feature lets you set up a webinar in advance. You can create a webinar from the beginning until the end without any intervention. However, some users have reported that there is an awkward wait while the presentation goes live, with the session technically being live before it is “shown” live, which can create confusion for both hosts and attendees.

Live Chat

WebinarJam empowers flexible networking options as an online conference platform. Live chat, questions, and answers, private comments, highlighted comments, and sticky announcements are some of the features to keep your attendees fully hooked.

Attendee Spotlight

WebinarJam’s attendee spotlight feature helps participants accomplish a sense of purpose in the event. Through this feature, hosts can invite attendees to join the live presentation..

Maximum Attendee Count

One of the main features that WebinarJam promotes is its ability to host 4-hour meetings, live tracking, and webinar hosting capabilities with over 5,000 attendees and six presenters. However, other virtual conference platforms like vFairs offer similar features with unlimited attendee count. 

Customization

The platform allows businesses to customize their landing pages with promotional marketing content, call-to-action buttons, and links. However, users have shared that more customization options are required for landing pages and emails so that the user interface can depict one’s brand more precisely.

WebinarJam Pricing 

WebinarJam does not publicly list its pricing plans. You can contact them to get a detailed quote based on your needs.

User Reviews

Pros

• “Ease of use when cloning a webinar. What often takes hours with other systems can be done with a couple of clicks in WebinarJam, and that includes the deep integrations between tools.” – Brady P., Lifestyle Architect
• “I love the partner service, everwebinar, (which you have to pay more for) that allows the participant to watch the webinar and feel as though it’s a live webinar. This is great because we can then launch a webinar over and over again without having a person live online.” – Tara G., President Legal Services

Cons

• “They have more problems than they’re worth.

1) The integrations with 3rd party software such as Mailchimp are inconsistent on both the pushing the registrants over and the custom form field population.

2) Their email service is clunky, hard to edit, doesn’t have HTML options, and their own form fields don’t populate correctly.

3) Their email service doesn’t consistently send to registrants, or report emails that have been sent.

4) The interface is not user-friendly. The presenter has to toggle between videos, slides, files, etc.” – Tara G., President

• “I didn’t like their pricing plans and the limitations on registrants under the tiers that they offered” – Verified User in Financial Services., Small-Business

6. ClickMeeting  

Best For: Large-Scale Virtual Events

ClickMeeting is a feature-rich webinar and online meeting platform best suited for freelancers and micro-businesses. The virtual platform for conferences is hands-on and accommodates a large audience. With its booth, marketing, registration, and networking features, you can host a significant event without any hurdles.

ClickMeeting is another browser-based online meeting platform that only offers a webinar app. Its users have expressed the need for more innovative and engaging features. They claim that it can mostly support live and automated webinar streaming only. Other virtual conference platforms like vFairs offer an all-in-one mobile app that can replicate the web event on a phone for all attendees. 

According to its customers’ reviews on G2, there’s a need for more customization options in the platform. Plus, customers have faced audio problems and challenges with the recording options. They also expressed the need to have options to start recording the event before it starts, so that it’s not haphazard when the event officially starts.

Features of ClickMeeting

Following are some of the key features of the platform: 

Tool variety

The platform offers basic virtual meeting tools such as creating polls, surveys, and screen sharing. 

Customization

It offers pre-loaded templates and customized call-to-action buttons. 

Translation

The feature offers real-time translation into fifty-two different languages.

Networking Features

The platform offers different networking and engagement features, like screen sharing, whiteboard, polls & surveys, chats, and calls.

Platforms like vFairs also offer advanced networking options like roundtables, immersive spatial connect, smart matchmaking, etc.

Integration

The platform offers the option to run a live stream on YouTube and Facebook.

Pricing

Check out their website for updated pricing plans.

User Reviews

Here is what customers of the event software have to say about ClickMeeting on G2: 

Pros

• “Clickmeeting is an almost ideal platform for online education and webinars. If you are a teacher you would love it. There is a dashboard where you can draw, a good process for prior upload of presentations, recordings, and control over your audience. Very nice and supersonic support.” – Verified User., Small-Business
• “We use ClickMeeting daily for hosting educational webinars, and online meetings. It is a valuable tool, which helps us to extend our reach to a broader audience and thanks to the recording option gives as the opportunity to connect with those unable to attend our events live. ClickMeeting consistently delivers reliable performance without any technical hiccups during broadcasting. Furthermore, all recorded sessions are easily accessible online, providing convenience for both presenters and attendees alike.” – Caroline K., Online Education Manager

Cons

• “Meetings were limited to 25 people (including presenters). Presentations uploaded to ClickMeeting server’s memory sometimes lose their quality. Participants can’t turn on a camera during the webinar – only presenters can do that.” – Jakub W., Junior Communication Specialist
• “I would very much like a customised design for the webinar rooms. The option of using the Unsplash archive is nice, but unfortunately it often takes a long time to find suitable background images. It would be nice if I could use my own images here and if there were more options when designing the webinar rooms. – Thomas L., Small-Business

7. Accelevents

Best For: Hybrid and Virtual Conferences

Accelevents claims to be an all-in-one virtual and hybrid events platform. The platform aims to empower event organizers and marketing professionals to drive sustainable growth to their events and businesses. Unlike competitors like ClickMeeting, Cvent, etc., Accelevents is best suited for small and medium-sized events. 

The software offers a browser-based interface and a mobile event app. However, surprisingly, most customers opt for the desktop version over the mobile version. This is primarily because users claim that the mobile version does not have all the interactive features that the desktop version offers. The good news is that Accelevents is working to improve it.

Some customers on G2 showed concerns with the platform’s lag time, leading to challenges in communication and sessions. They also shared that some features can be particularly confusing for people who aren’t very tech-savvy. In particular, users have shared concerns about the event hub and the landing page concepts. They believe that it can be simplified.

Apart from this, users have expressed a need for greater customization options, particularly to meet accessibility requirements for event hubs and landing pages. They’ve also highlighted challenges with built-in features like the badge creator, where inconsistent performance across devices affects output quality, and emphasized the importance of improving customization to better support key functionalities.

Features by Accelevents

Ticketing and Registrations

With the platform customization options, you can tailor the event ticketing and registration for each conference. 

Integrations

You can integrate event management tools, marketing and automation tools, and CRMs like HubSpot and Salesforce into your event.

Custom Events

The platform lets hosts create custom events. You can design the entire event experience with a customized look and feel for each section.

Live Session

The live session feature is easy to monitor, activating your event hub, segmenting the audience according to demographic, and more.

Pricing

The platform offers dynamic pricing plans for professionals and enterprises. Check out their website to get detailed pricing breakdown for each plan.

User Reviews

Here is what customers have to say about the platform: 

Pros

• “Acclevents provides an online conference platform for my organization that allows for streaming the event worldwide. We are able to reach attendees that cannot attend our in-person event and provide education to areas of the world that otherwise would be inaccessible.” – Michael S., Owner
• “We hosted our first-ever virtual conference on Accelevents (March 2023). As a founder and moderator of the event, my biggest goal was to ‘not fail’. Everything else was secondary. I’ve seen the horror stories of speakers encountering issues joining sessions or users being locked out of a platform. The entire time we planned our event, the Accelevents team supported us and assured us that the event would go perfectly. They answered our questions, talked through pain points, and even walked us through features we didn’t realize existed.” – Ethan A., Small-Business

Cons

• “There were a few bugs (password reset requests, PowerPoint issues for presenters) but they were nothing that hindered the platform or our conference. There were some features that presenters wanted, such as the ability to change or blur their video background. There were zero “show stoppers.” – Troy R., Business Development Specialist      
• “I’m afraid the platform has a very steep learning curve. I’m pretty confident that I will be able to work with it again next year, but other users really have to rely on me to work with the system.” – Andrea D., Mid-Market

8. Zoom

Best For: Virtual Meetings and Webinars

Zoom is one of the most versatile virtual platforms for conferences. It is a cloud-based video conferencing platform that can also be used for audio conferencing, webinars, meeting recordings, and live chat. 

The platform can be great to host live for a conference but the attendees won’t be able to enjoy the immersive feel of a virtual event venue that many other competitors offer.  

Zoom offers flexible subscription options at a reasonable starting price. However, hosting larger virtual conferences, such as webinars with over 10,000 attendees, may require additional investment in upgraded plans or licenses. This ensures you have access to the capacity and features needed to deliver a seamless experience for a large audience.

Apart from that, while Zoom offers a robust platform for hosting online events, there is room for improvement when it comes to comment control and content moderation. Managing live interactions is crucial for ensuring a smooth and professional event experience, and stronger moderation tools could help event organizers more effectively prevent inappropriate behavior during live chats. Although Zoom is committed to addressing such issues, response times can sometimes be slower than ideal. Event planners considering Zoom for their conferences may want to proactively plan for moderation needs to ensure a seamless experience.

Finally, while Zoom provides essential security features for hosting virtual events, there is still an opportunity to enhance protections against disruptions like Zoombombing, where uninvited individuals join a session. Event organizers may want to implement additional safeguards and best practices to ensure a secure and uninterrupted experience for their attendees.

Features of Zoom

The key features of Zoom include the following:

Build Your Event

Zoom lets you customize your event through a step-by-step event builder guide, and that is all you will likely get in terms of free customer service. Other competitors offer complete white glove services and 24/7 dedicated project managers to take care of everything for you.

Even though Zoom does not disclose the customer support pricing on its website, the platform requires you to pay an additional cost for customer support for Access, Premier, and Premier+..

Networking

With Zoom, your attendees can build network profiles to foster their personal and professional connections..

Multiple Reality and Breakout Rooms 

Multiple reality rooms help participants share content on the platform more easily. Moreover, the platform also supports breakout rooms for added attendee collaboration and team-building activities.

A Raise Hand Button

This feature lets participants participate in online meetings or ask questions without verbally interrupting an ongoing live session.    

 Pricing

Zoom offers multiple pricing plans based on factors like the number of attendees for the event, the time duration of the sessions, etc. Check out their website for a detailed breakdown.

User Reviews

Here is what customers have to say about Zoom on G2: 

Pros

• “It’s an easy to use platform. They’ve taken all the fear of using technology away.Especially for those who didn’t grow up using technology.” – Ruben LC., Musician
• “The stability of the programming makes Zoom the premiere online video conferencing programme. For educators, this especially is useful with the creation of breakout rooms and for hosting webinars. Zoom deserves all the credit for immediately removing the 40-minute time limit for teachers at the start of the Covid-19 Pandemic.” – Kristopher C., Education Director

Cons

• “It requires strong wifi and internet connectivity. If your internet speed goes down, video and sound quality go down, and video freezes sometimes. It is a little disappointing while you are in the middle of presenting or meeting.”-  Verified User in Entertainment., Enterprise
• “One reason I don’t like Zoom is it has a lot of lag. There are multiple times when I am in a meeting and go to talk and it freezes or when I try and share my screen there are lots of pop-ups that make it difficult to work around. At the same time if you don’t have the chat box open you won’t be notified that someone sent a chat.” – Sutera M., Support Escalations Representative

9. BigMarker

Best For: Webinars, Virtual Conferences, and Large Events

BigMarker is a cloud-based virtual event platform designed to help businesses, universities, and organizations host large-scale events, webinars, and virtual conferences. It is suitable for large audiences but comes with more user-friendly features and better customization options for virtual events.

While BigMarker is feature-rich, users claim that it is on the expensive side. Its pricing is tiered based on the number of attendees and features used, and pricing details typically require a customized quote.

Apart from that, it is also noteworthy that some users have experienced occasional software glitches and issues during live webinar recordings. These technical disruptions can impact the overall event experience, so organizers may want to have contingency plans in place to ensure a smooth and reliable session for their attendees.

Features of BigMarker

You can access multiple interactive features such as a sponsor exhibition hall, many break-out sessions, and robust data encryption standards. Here are some more features: 

End-to-End Event Management

BigMarker provides tools for managing every stage of the event, from registration to post-event analytics, ensuring a seamless experience for both organizers and attendees.

Live Streaming & On-Demand Webinars

BigMarker supports high-quality live streaming and allows users to host automated, on-demand webinars. It has fewer reports of audio issues, ensuring a smoother experience.

Interactive Features

It offers real-time Q&A, polls, and interactive features such as breakout rooms and networking lounges to keep attendees engaged.

Custom Branding

Organizers can fully customize event landing pages, emails, and the event space itself, ensuring alignment with the company’s branding.

Sponsorship Tools

BigMarker provides a virtual sponsor exhibition hall, helping maximize sponsor visibility and engagement.

Pricing 

Please reach out to the vendor directly for more information or assistance related to pricing.

User Reviews

Here is what customers have to say about the platform on G2:

Pros

• “We have used BigMarker for three years in a row for a large virtual conference. We plan to use it again this year. We have had great success with our 250+ person conferences. It is easy to use and navigate, and we enjoy the reporting capabilities.” – Verified User in Hospital & Health Care., Mid-Market
• “Bigmarker is easy to use and to set up with numerous, great and flexible comprehensive features.The options for attendees,guest speakers,and sharing files is fantastic.It allows you to create a detailed agenda,organize events send out invites and share document all in one place.It is an amazing webinar platform for video conferencing and i highly recommend it.” – Mohsin D., Senior Account Executive

Cons

• “It takes a little bit of ‘playing’ with it to understand the navigation, but once set up it is intuitive and easy.” – Verified User in Marketing and Advertising., Small-Business
• “Sometimes people have problems accessing to the platform. It is hard to know if it is their fault or that some people not used to video conferencing are not very good at accessing.” – Ivan C., Propietario

10. Eventzilla

Best For: Virtual and Hybrid Events

Eventzilla can be a good fit for smaller events or internal meetings that don’t require extensive event management capabilities. The platform primarily focuses on streamlining registration and ticketing, offering helpful features like mobile check-in, email invitations, and attendee management tools.

While Eventzilla is centered on these core functions, users have noted that there is room for improvement in the registration process to make it even more seamless and reliable for organizers.

According to feedback on GetApp, some users have found the platform’s transaction fees higher than expected, which could be a consideration for those planning virtual events on a tighter budget.

Users have also pointed out that Eventzilla offers customer support primarily through email, with no phone support available. For organizers handling urgent issues, the lack of real-time assistance can create delays in resolving critical problems during event setup or live operations.

Finally, users have experienced glitches in the attendee registration process, with instances where attendees believed they had registered but their submissions did not go through. Additionally, the reporting and search functionalities could be more robust, as organizers currently need to download full attendee lists to access specific form information.

Eventzilla Features

Following are some of the key features of the platform:

Scheduling

The feature allows you to schedule multiple speaker sessions. For instance, you can manage an event where the registrants can choose from a range of sessions. Registrants will have a choice to choose the sessions they want to attend. 

Check-in

The feature allows hosts to have seamless check-ins. It also offers no coding requirement for registration work which simplifies the entire process. The platform allows three check-in options;  manual check-in, scan mode check-in, and check-in through a mobile app. However, the platform lacks in providing robust or additional security features. 

For example, the platform allows attendees to log into the event through their Google account. On the other hand, some of the best virtual conference platforms like vFairs offer 2FA, SSO, and other additional security features that are compliant with local and international laws. These security features ensure only relevant registrants make it to the event. 

Event Management

The platform is best suited for agencies and event planners who run multiple events but struggle to find a single platform for event management. Therefore, if you are in any way dealing with varied events and the struggles that come with them, Eventzilla can help you with monthly fees or the registration fee process.

Pricing

Contact their sales reps through their official website to get a quote based on your event needs.

User Reviews

Here is what customers have to say about Eventzilla on G2:

Pros

• “The most interesting thing about this software in my opinion is: having the detailed tracking of sales you can have at an event, having everything in order makes me feel so happy.” – Katty P., Marketing Director
• “It is very easy to set up an account and create events. I had an issue setting up the payment portal but a quick call to Customer Support resolved it within minutes. It was on my end and not Eventzilla. I have used it 3 times and I’m in the process of setting up another event for our Holiday Gathering.” – Peter W., Small-Business

Cons

• “Some lack of customization tools, extra charges for using any other payment processor besides internal.” – Chris P., Business Owner
• “It has a little bit of a learning curve, some of the menus are not naturally intuitive. But, once you figure them out once it is easy to use.’’ – Kristy H., Finer Grounds Bible Study Editor

How to Choose the Best Virtual Conference Platform

Selecting the right virtual conference platform is crucial for delivering an engaging and successful event that meets your goals and enhances attendee experience:

• Understand Your Event Requirements: Identify the goals of your event, the size of your audience, and the level of engagement you wish to achieve.
• Assess Your Budget: Ensure the virtual conference tool fits within your budget while offering features that align with your event needs.
• Know Your Audience’s Needs: Consider accessibility, ease of use, and mobile compatibility to ensure a smooth experience for attendees.
• Must-Have Features: Look for essential features like customizable environments, live chat, video conferencing, and breakout rooms to enhance engagement.
• Integration Capabilities: Ensure the virtual conference software integrates with your CRM, marketing tools, and other key systems for seamless event management.
• Robust Reporting and Analytics: Opt for platforms that provide real-time data and actionable insights to measure event success.
• Customer Support: Prioritize platforms with strong customer support, including dedicated project managers or 24/7 assistance.

Closing Thoughts

When it comes to hosting full-scale virtual conferences, vFairs stands out by offering a comprehensive, customizable, and immersive event solution. Unlike many platforms that specialize primarily in webinars, vFairs provides deep customization, robust networking tools, and large-scale capabilities that support truly engaging experiences for both organizers and attendees.

vFairs is a top choice for hosting virtual and hybrid events, offering immersive and customizable environments that maximize attendee engagement. With advanced networking tools, including video, audio, and text chat, breakout rooms, and matchmaking, vFairs ensures seamless communication between attendees. Its comprehensive reporting tools provide real-time insights, while 24/7 customer support guarantees smooth event execution. 

Book a demo today to learn more. 

Disclaimer: The information in this article about various platforms and their features was accurate at the time of writing. Technology and software platforms continuously evolve, and features, pricing, and capabilities may have changed since publication. This review is based on information sourced from third party review sites and is not endorsed by any of the platforms mentioned.

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