The 10 Best Virtual Conference Platforms in 2025

Virtual conferencing is the most cost-effective and interactive way to network and connect with your target audience. In a vFairs survey, 77.2% of the respondents said they prefer hosting virtual events because they are easy to attend for their audience, while 64.9%  chose virtual events as they have global reach. 

With the ever-increasing demand for virtual and hybrid events in 2025 and beyond, many virtual event platforms offer solution-specific features for hosting amazing conferences.

However, choosing the best virtual conference platform among hundreds of options can be a behemoth task.

This comprehensive guide is all you need to get started. 

Read on as we list down our top 10 picks of the best virtual conference software and discuss their pros and cons.

Best Event Virtual Conference Platform List for 2025

Selection criteria

We have extensively analyzed multiple virtual conference platforms using a combination of customer feedback and third-party reports across platforms like G2, Capterra, Skift Meetings, and more. Here’s what we focused on:

• Ease of Use: Is the platform intuitive for both organizers and attendees, minimizing the learning curve?
• Engagement Features: Does it offer interactive tools like Q&A, polls, chat, breakout rooms, or gamification to keep audiences involved?
• Streaming & Reliability: Can it support large-scale live sessions and on-demand content with stable performance across devices?
• Integrations: Does it connect seamlessly with CRMs, marketing automation tools, registration systems, and ticketing platforms?
• Analytics & Reporting: Are detailed insights on attendee behavior, engagement levels, and session performance available in real time?
• Customization & Branding: Can organizers design branded event environments that reflect their company’s identity?
• Support Quality: Is responsive support available during live events to handle urgent technical issues?

Why Trust this Review

We’ve been in the events space since 2016, helping deliver over 30,000 events, supporting 80,000+ exhibitors, and welcoming more than 100 million attendees worldwide. That scale gives us a front-row seat to what makes virtual events succeed, or stumble.

This guide draws on years of hands-on experience working with organizers, speakers, exhibitors, and attendees. It’s informed by what we’ve seen in practice, along with constant feedback from users on what truly improves the event experience.

And it’s not just our take. We’ve also gone through verified reviews from places like G2 and Capterra, so you’ll find insights into some of the best conference platforms that are shaping the industry.

10 Best Virtual Conference Platforms in 2025

1. vFairs

Best for: Virtual events (conferences, meetings and webinars) and abstract management

Software Overview

vFairs is a trusted partner behind thousands of successful events. Known for strong product vision and exceptional project management support, it continues to set the standard for the industry. In fact, vFairs was recently named a Leader in the 2025 Gartner® Magic Quadrant™.

Customer sentiment echoes the same story. vFairs maintains a consistent 4.7/5 rating on G2 and a remarkable 9.8/10 for customer support. These reflect the real confidence customers place in vFairs to deliver value at every stage of their event journey.

The company offers a wide range of event management solutions. Virtual conferences with vFairs allow attendees from around the globe to connect and maximize knowledge-sharing and networking opportunities. As one of the top virtual conference platforms, vFairs stands out for its customization, scalability, and user-friendly experience. Talking about what makes the vFairs conference platform unique, Muhammad Younas shares,

Key Features

Dynamic Virtual Environment

The more attractive and interactive your virtual environment is, the higher the attendee engagement will be at your event. You can design a completely customized virtual venue with vFairs. An immersive virtual environment can help your attendees feel like they’re a part of a real event and boost their interest in the conference. 

• Choose 2D and 3D designs of your choice or pick a preset template. 
• You can keep your attendees super engaged by replicating real-life venues in the digital world. 
• Choose your preferred exhibit halls, booth design, and auditorium.
• Choose from various animated or static avatar designs and bring diversity to your designs.

Chat & Networking

After educational purposes, networking is one of the biggest reasons why attendees participate in a virtual conference. This is why it has become important for online conference platforms to support it fully. 

Being one of the best online meeting platforms, vFairs offers a plethora of networking features. You can pick and choose the networking features you want to add to your event. 

• Attendees can connect through video, audio, and text chat. 
• Attendees can also use smart matchmaking tools to build a better a stronger connection with people of similar interests.
• You can also add breakout rooms, profile search capabilities, meeting schedulers, chat transcripts, networking lounges, and more. 

There is so much more to explore with vFairs’ networking features, and you can get more information here.

Advanced Engagement Features

As an event organizer, you must ensure your virtual event has everything to keep your audience engaged. vFairs offers a large list of engagement features that help in making even the most tedious webinar an interesting virtual event. 

Keeping an audience active in a virtual event can be challenging. 

• Boost participation through Q&As and polls during the live event. 
• Gamify your conference by adding features like scavenger hunts and leaderboards. 
• Set up push notifications and in-event alerts. 
• Create realistic 3D designs for polls, trivia, and quizzes. 
• Add multiple presentation options and allow researchers to showcase their work through posters. 
• Allow easy streaming through various video platform integrations like YouTube, Vimeo, Restream, social media channels, etc.

Event Reporting

vFairs is the best platform for virtual conferences, allowing you to get real-time updates on how your virtual event is performing through various dashboards for event organizers and booth reps.

You can keep a pulse on how many people have joined the conference, webinar reviews, and booth visits. The real-time reporting of your event not only helps you determine the ROI of the event but also helps with future marketing practices. 

You can also download chat logs and transcripts of your event with reporting features. The reporting tools are hands-on with tracking audience behavior and delivering insights from post-event reports. 

Moreover, the AI reporting chatbot allows you to completely skip the need to sift through tons of reports manually. Simply ask the chatbot a question in conversational language and it will get you an accurate answer.

Abstract Management Solution

One of the major purposes of hosting a virtual conference is to share the latest research and open up the conversation amongst SMEs. Therefore, the call-for-papers process is one of the first things you’d do as a conference organizer. An innovative abstract management solution like vFairs can help you collect, review, and accept research papers for your conference. Then, you can easily showcase the accepted papers as presentations, posters, or live sessions at your vFairs conference.

Webinars

vFairs allows you to create dynamic and immersive webinars through its embedded webinar solution. You can host webinars with distinctive features such as a Q&A session, live chat, translation and transcription, polls, speaker and content management, speaker green rooms, etc. Moreover, the platform is W3C compliant allowing you to create inclusive experiences for all your attendees.

Pros & Cons

Pros

• “Our organization hosted a Virtual User Conference with the vfairs team and it received some great feedback. The look, feel and navigation of the platform were top-notch and easy to understand. The team assigned to us for content uploading and event details was very flexible and responsive to our needs. Both Ammemah and Hibba were pleasant to work with.” – Bryail B.
• “vFairs was very customizable, flexible, and their team that worked with us was absolutely amazing. Our event, DataSplash, was also praised by our attendees, and they really enjoyed how it felt much more personal than just a collection of webinars. Also, we were able to stand up our event from start to finish in under 1.5 months, which I wouldn’t have thought was possible. We look forward to using it again for future events!” – Katie F.

Cons

• “There were no major downsides to using vFairs. The price was very fair, the support was good, and my few recommendations after the event were noted and already in their queue for improvement based on other customers’ feedback.” – Corbin S.
• “Honestly, I don’t feel like there is much I don’t like…I have chosen to work with vfairs the past 3 years because of how easy it is!” – Nikki S.

Pricing

vFairs’ transparent pricing policies allow customers to get a customized quote for their event. It means that you can adjust the pricing of your event depending on the features you want. 

You can also get a free personalized demo of all vFairs features and choose the best ones for your event. With vFairs, you can gain access to shareable product presentations, industry-specific testimonials, and references. 

To get a custom quote from vFairs, you can contact the vFairs team now!

2. GoToWebinar

Best For: Product Demos and Workshops

Software Overview

GoToWebinar offers an online platform for conferences and meetings. It enables you and your team to connect with clients around the globe. The platform also supports various integrations.

One thing to keep in mind is that users claim that the platform glitches, which can sometimes cause disruptions. Many users on TrustRadius, a trusted software review platform, shared that the app lacks a public chat area for effective networking and does not offer a medium where a team can assist with their queries.

Plus, some customers have also reported server connectivity and stability issues with the platform.

Key Features

• Webcast Mode: GoTo Webinar offers a browser-based, broadcast-style webinar option designed for large audiences, where attendees join in listen-only mode without downloads. It enables organizers to deliver smooth presentations with interactive tools like polls and handouts for engaging one-way communication.
• Custom Registration Forms: You can create custom registration forms or quizzes to capture registrant information and understand who is coming to your event.
• Interactive Features: Attendees can participate in the session through the hand-raising option. Organizers can also set up interactive polls for quick engagement.

Pros & Cons

Pros

Here is what customers have to say about the platform on G2: 

• “Gotowebinar is a very stable platform, which provides a good delegate experience, and is great for organising educational webinars. It provides excellent statistics after an event, and the bulk upload of delegates is a useful feature.” – Verified User in Education Management
• “Working with coworkers and members of a team has never been so simple. Administrators can host webinars, conference calls, and virtual presentations from the convenience of their own offices or homes at any time. We have been able to stay afloat throughout this period of uncertainty because of this software (throughout the COVID-19 pandemic). Valuable and easy to use, GoToWebinar is a great tool. Participants can send and receive private messages at any time during a conference call or meeting. Other features include the ability to “virtually raise their hand” and ask for assistance, as well as the ability to share or reflect screens.” – Verified User in Electrical/Electronic Manufacturing., Mid-Market

Cons

• “One thing I dislike that is the chat window user interface is not user-friendly. chat window interface can be more interactive.” – Sukumar S.
• “Not being able to access an app through the browser is a pain. During a webinar, I’d like to broadcast live to social media platforms like YouTube or Facebook. It isn’t easy to get sound video playback, at least from what I’ve done so far. Occasionally, there is a lag in the transition between presenters. Because of this, the audio and video are not in sync. Changing your membership plan necessitates a phone call, which is something else I dislike. On the website, this should be done.” – Verified User in Electrical/Electronic Manufacturing.

Pricing

At the time of writing this piece, GoTo Webinar offers dynamic pricing plans, starting from $49 per month (For 250 participants).

3. Livestorm

Best For: Employee training and onboarding

Software Overview

Similar to GoToWebinar, Livestorm offers solutions limited to webinars and online meetings.

Similar to GoToWebinar, Livestorm offers solutions limited to webinars and online meetings.  

Livestorm can help you run a smooth event if you are looking for ways to run a simple online meeting or a full-fledged webinar session. With Livestorm, you can access the solution on multiple devices without affecting your brand design or event layout. Although application features can not be compared to a platform that offers only a browser-based solution, your target audience can access webinars using their mobile and desktop devices, regardless of location. 

Some users have reported that the solution does not have a slideshow upload feature in the webinar. This limitation can be frustrating if someone is presenting. Users also reported that you must stay connected to the internet to use the platform. They shared that if your internet connection goes down or is unreliable, the entire server can go down, and the webinar stream will be disrupted.

Key Features

• Event Automation: You can automate the start and end of the event. You can automatically play a video to offer a live video experience. 
• Multi-Language Support: Livestorm offers multi-language support. The platform offers support in 24 languages.
• Recording Control: You can start, pause, and stop recording to focus on what is relevant and what is confidential.

Pros & Cons

Here is what customers have to say about the platform:

Pros

• “Livestorm is very powerful at managing webinars. Great for presenters to control the event, and take over if other have issues. Focused on webinars rather than day to day meeting needs which zoom, teams, meet etc are really focused for.” – Grant K.
• “I like Livestorm because of it’s features, it is easy to use on a mobile device or laptop. It allows us to screen share thanks to the handy feature, an online communication system where video conferences can be set up efficiently. It has changed our approach to virtual meetings as it provides us with helpful and fast customer service and meets most of our functional requirements. We find the recording and playback capabilities particularly useful for training and support.” – Mirza A.

Cons

• “I wish it way much much easier to find access links to provide for the guest speakers. The HubSpot integration definitely could get way better too. As of now we cannot use Livestorm’s custom object fields in reporting natively. It’s also a bit tough to create workflows that catch on-demand / reply views and ensure each session is unique when there’s many webinars on the go at once.” – Dylan Y.
• “I should mention that you will need to adjust your audio settings depending on how you are joining the meeting. For example, if you’re using a phone to join the meeting, but you don’t set the Livestorm control panel to use your phone’s audio, Livestorm will detect the source, but it won’t automatically adjust it; you’ll have to do it yourself.” – Aleksandra K.

Pricing

At the time of writing. Livestorm offers various pricing plans that are billed annually. The pricing tiers start from $105/month for virtual conference tools.

4. Demio

Best For: Product Demos and Webinars

Software Overview

Demio is a webinar solution that makes it easier for businesses to host, attend, and revisit a webinar. Limiting the event purpose to a webinar, Demio lets you join the live webinar without downloading any software. If you are only looking for a platform to conduct a webinar, then this feature will ease the burden on the part of your audience. 

Unlike the best virtual conference platforms in the list, Demio separates its customer service based on the plan a customer chooses.

Key Features

• Distraction-free Webinar: Demio offers a solid structure of registration, marketing, and promotion features to conduct a practical webinar. However, users report that it lacks in providing customization options. Many event organizers look towards virtual conference platforms and event management solutions that offer high customization and flexibility options. 
• Attendance Management: Attendance management has become smooth with Demio. It maintains a member database, exporting them to CSV files and checking their registration status. 
• Networking and Engagement Feature: The platform offers a vibrant event platform to boost audience engagement and helps you upload presentations directly from Demio. However, users report that the replay options of the webinar do not show polls, CTAs, and chat. 

Pros & Cons

Pros

• “This is a great platform to host video content on-demand if you need some really good analytics about time watched on video, etc. It’s easy to use and a great experience for the end user.” Lauren N.
• “Demio is one of the most flexible webinar solutions around. The quality and customer service over the last 5 years have been excellent. From standalone to recurring to evergreen webinar options, there are tons of way to make Demio work for you. I really appreciate the automation and integrations as well.’’ – Vernon T.

Cons

• “The only downside to Demio, which I understand they are working on, is allowing us to get more detailed analytics on who watched our webinar recordings. Our company is very big on analytics and Demio already provides a lot of data from our past webinars, but we are just looking for a little bit more.” – Michael H.
• “As a suggestion i would recommend to add the ability for guests to be able to share their camera and microphone without having to invite them on stage. This works great for small groups.” – Verified User in Health, Wellness and Fitness.

Pricing

Demio offers multiple pricing tiers, starting from $63/month, going all the way to $196/month.

5. WebinarJam

Best for: Live Interactive Webinars

Software Overview

WebinarJam is a cloud-based solution that creates and conducts webinar sessions for businesses and is one of the best platforms for online meetings. The software also helps with live streaming on YouTube and Facebook.

The platform helps with advanced webinar solutions such as automated webinars, scheduling replays, streaming, and more. However, users claim that unlike other best virtual meeting platforms, WebinarJam glitches quite often, causing issues for event organizers.

Many customers on G2, an independent third-party business app and software discovery platform, believe WebinarJam causes streaming delays. Some customers have also complained about the ineffective chat options for the attendees, along with installation issues.

Key Features

• HD Video Streaming: With WebinarJam you can stream a PowerPoint presentation in high-definition video across all devices, including desktops, laptops, tablets, or phones.
• Automated Webinar: The automated webinar feature lets you set up a webinar in advance. You can create a webinar from the beginning to the end without any intervention. However, some users have reported a lag during live presentations while speaking and presenting.
• Live Chat: WebinarJam empowers flexible networking options as an online conference platform. Live chat, questions, and answers, private comments, highlighted comments, and sticky announcements are some of the features to keep your attendees fully hooked.

Pros & Cons

Pros

• “Ease of use when cloning a webinar. What often takes hours with other systems can be done with a couple of clicks in WebinarJam, and that includes the deep integrations between tools.” – Brady P.
• “I love the partner service, everwebinar, (which you have to pay more for) that allows the participant to watch the webinar and feel as though it’s a live webinar. This is great because we can then launch a webinar over and over again without having a person live online.” – Tara G.

Cons

• “They have more problems than they’re worth.

1) The integrations with 3rd party software such as Mailchimp are inconsistent on both the pushing the registrants over and the custom form field population.

2) Their email service is clunky, hard to edit, doesn’t have HTML options, and their own form fields don’t populate correctly.

3) Their email service doesn’t consistently send to registrants, or report emails that have been sent.

4) The interface is not user-friendly. The presenter has to toggle between videos, slides, files, etc.” – Tara G., President

• “I didn’t like their pricing plans and the limitations on registrants under the tiers that they offered” – Verified User in Financial Services.

Pricing 

At the time of writing, Webinar Jam offers various pricing plans for different event requirements, with the basic plan starting from $39/month.

6. ClickMeeting  

Best For: Pre-recorded sessions and interactive webinars

Software Overview

ClickMeeting is a feature-rich webinar and online meeting platform that can host up to 10,000 attendees. With its booth, marketing, registration, and networking features, you can host a significant event without any hurdles.

Though it’s an interactive conference software, users have expressed the need for more innovative and engaging features. They claim that it can mostly support live and automated webinar streaming only. Other virtual conference platforms like vFairs offer an all-in-one mobile app that can replicate the web event on a phone for all attendees. 

According to its customers’ reviews on G2, there’s a need for more customization options in the platform. Plus, customers have faced audio problems and challenges with the recording options during virtual conference hosting. 

Key Features

• Tool variety: The platform offers basic virtual meeting tools such as creating polls, surveys, and screen sharing. 
• Customization: It’s a customizable online conference platform, packed with pre-loaded templates and customized call-to-action buttons. 
• Translation: The feature offers real-time translation into fifty-two different languages.

Pros & Cons

Pros

• “Clickmeeting is an almost ideal platform for online education and webinars. If you are a teacher you would love it. There is a dashboard where you can draw, a good process for prior upload of presentations, recordings, and control over your audience. Very nice and supersonic support.” – Verified User in Small-Business
• “We use ClickMeeting daily for hosting educational webinars, and online meetings. It is a valuable tool, which helps us to extend our reach to a broader audience and thanks to the recording option gives as the opportunity to connect with those unable to attend our events live. ClickMeeting consistently delivers reliable performance without any technical hiccups during broadcasting. Furthermore, all recorded sessions are easily accessible online, providing convenience for both presenters and attendees alike.” – Caroline K.

Cons

• “Meetings were limited to 25 people (including presenters). Presentations uploaded to ClickMeeting server’s memory sometimes lose their quality. Participants can’t turn on a camera during the webinar – only presenters can do that.” – Jakub W.
• “I would very much like a customised design for the webinar rooms. The option of using the Unsplash archive is nice, but unfortunately it often takes a long time to find suitable background images. It would be nice if I could use my own images here and if there were more options when designing the webinar rooms. – Thomas L.

Pricing

At the time of writing, the ClickMeeting virtual conference hosting platform offers multiple pricing plans starting from as low as $26/month. They also offer a free trial.

7. Webex Events (Formerly Socio)

Best For: Hybrid and Virtual Conferences

Webex Events (formerly Socio) claims to be an all-in-one event tech platform. It handles registration, mobile apps, check-in, sponsor booths, live streaming, networking, and analytics. The upside of the platform is that event planners have fewer integrations to break. However, as reported by users, is that it’s not always seamless. Some users say setup is hard, customization can be limited, and costs can be high for small businesses.

Key Features

• Branded Registration & Ticketing: You can spin up registration pages, ticket tiers, discount codes, and attendee groups. The data flows automatically into the system.
• Mobile Event App & Virtual Hub: Attendees can use the event’s custom mobile app or web hub to view agenda, speaker profiles, announcements, and network. 
• Production Studio & Live Streaming: Webex includes a live video production layer (no extra broadcast tool required) so you can switch between presenters, video, slides, overlays, etc. 

Pros & Cons

Pros

• “The ability to store and track various elements of event planning. I appreciate the customization features.”- British G.
• “I appreciated the support team very much. Chelsea and Walter were very attentive and receptive when we needed support. They were always very professional and kind, even when our team was frustrated.” – Verified User in Printing

Cons

• “I wish there was the ability to use integrations from other software platforms. In addition, I as a first time user I don’t find building out an event page as user friendly as one would hope.” – British G.
• “The platform is expensive and you need to provide estimates of usage before you actually use it, which means you might sometimes end up overpaying if you overestimate the number of attendees your upcoming events will have.” – Verified User in Insurance

Pricing

Webex Events offers multiple pricing plans, depending on the number of meetings, attendees, etc. Paid plans start at $144 per user, per year.

8. Zoom

Best For: Virtual Meetings 

Software Overview

Zoom is a versatile virtual platform for conferences. It is a cloud-based video conferencing platform that can also be used for audio conferencing, webinars, meeting recordings, and live chat. 

The platform can be great to host live conferences, but attendees won’t be able to enjoy the immersive feel of a virtual event venue that many other competitors offer.  

While Zoom provides essential security features for hosting virtual events, there is still an opportunity to enhance protections against disruptions like Zoombombing, where uninvited individuals join a session. Event organizers may want to implement additional safeguards and best practices to ensure a secure and uninterrupted experience for their attendees.

Key Features

• Event Builder: Zoom lets you customize your event through a step-by-step event builder guide, and that is all you will likely get in terms of free customer service. Even though Zoom does not disclose the customer support pricing on its website, the platform requires you to pay an additional cost for customer support for Access, Premier, and Premier+.
• Networking: With Zoom, your attendees can build network profiles to foster their personal and professional connections.
• Multiple Reality and Breakout Rooms: Multiple reality rooms help participants share content on the platform more easily. Moreover, the platform also supports breakout rooms for added attendee collaboration and team-building activities.   

Pros & Cons 

Pros

• “It’s an easy to use platform. They’ve taken all the fear of using technology away.Especially for those who didn’t grow up using technology.” – Ruben LC.
• “The stability of the programming makes Zoom the premiere online video conferencing programme. For educators, this especially is useful with the creation of breakout rooms and for hosting webinars. Zoom deserves all the credit for immediately removing the 40-minute time limit for teachers at the start of the Covid-19 Pandemic.” – Kristopher C.

Cons

• “It requires strong wifi and internet connectivity. If your internet speed goes down, video and sound quality go down, and video freezes sometimes. It is a little disappointing while you are in the middle of presenting or meeting.”-  Verified User in Entertainment.
• “One reason I don’t like Zoom is it has a lot of lag. There are multiple times when I am in a meeting and go to talk and it freezes or when I try and share my screen there are lots of pop-ups that make it difficult to work around. At the same time if you don’t have the chat box open you won’t be notified that someone sent a chat.” – Sutera M.

Pricing

Zoom offers multiple pricing plans based on factors like the number of attendees for the event, the time duration of the sessions, etc for their digital conference software. Check out their website for a detailed breakdown.

9. BigMarker

Best For: Webinars, Virtual Conferences, and Large Events

Software Overview

Another software in our list of the best platforms for online conferences is BigMarker. It is a cloud-based virtual conference provider designed to help businesses, universities, and organizations host large-scale events, webinars, and virtual conferences. It is suitable for large audiences but comes with more user-friendly features and better customization options for virtual events.

While BigMarker is feature-rich, users claim that it is on the expensive side. Its pricing is tiered based on the number of attendees and features used, and pricing details typically require a customized quote.

Apart from that, it is also noteworthy that some users have experienced occasional software glitches and issues during live webinar recordings. These technical disruptions can impact the overall event experience, so organizers may want to have contingency plans in place to ensure a smooth and reliable session for their attendees.

Key Features

• End-to-End Event Management: BigMarker provides tools for managing every stage of the event, from registration to post-event analytics, ensuring a seamless experience for both organizers and attendees.
• Live Streaming & On-Demand Webinars: BigMarker supports high-quality live streaming and allows users to host automated, on-demand webinars. It has fewer reports of audio issues, ensuring a smoother experience.
• Interactive Features: It offers real-time Q&A, polls, and interactive features such as breakout rooms and networking lounges to keep attendees engaged.

Pros & Cons

Pros

• “We have used BigMarker for three years in a row for a large virtual conference. We plan to use it again this year. We have had great success with our 250+ person conferences. It is easy to use and navigate, and we enjoy the reporting capabilities.” – Verified User in Hospital & Health Care.
• “Bigmarker is easy to use and to set up with numerous, great and flexible comprehensive features.The options for attendees,guest speakers,and sharing files is fantastic.It allows you to create a detailed agenda,organize events send out invites and share document all in one place.It is an amazing webinar platform for video conferencing and i highly recommend it.” – Mohsin D.

Cons

• “It takes a little bit of ‘playing’ with it to understand the navigation, but once set up it is intuitive and easy.” – Verified User in Marketing and Advertising.
• “Sometimes people have problems accessing to the platform. It is hard to know if it is their fault or that some people not used to video conferencing are not very good at accessing.” – Ivan C.

Pricing 

Contact sales for a quote.

10. Eventzilla

Best For: Virtual conferences and event ticketing

Software Overview

Eventzilla is one of those virtual meeting platforms that can be a good fit for smaller events or internal meetings that don’t require extensive event management capabilities. 

It offers Event Hub, where users can host virtual conferences. It has tons of features facilitating interaction and networking.

The platform also streamlines registration and ticketing, offering helpful features like mobile check-in, email invitations, and attendee management tools. 

Users have also pointed out that Eventzilla offers customer support primarily through email, with no phone support available. For organizers handling urgent issues, the lack of real-time assistance can create delays in resolving critical problems during event setup or live operations.

Key Features

• Scheduling: The feature allows you to schedule multiple speaker sessions. For instance, you can manage an event where the registrants can choose from a range of sessions. Registrants will have a choice to choose the sessions they want to attend. 
• Event Management: The platform is best suited for agencies and event planners who run multiple events but struggle to find a single platform for event management. Therefore, if you are in any way dealing with varied events and the struggles that come with them, Eventzilla can help you with monthly fees or the registration fee process.
• Event Analytics: The platform allows you to generate custom reports and sync data across multiple tools, including your CRM.

Pros & Cons

Pros

• “The most interesting thing about this software in my opinion is: having the detailed tracking of sales you can have at an event, having everything in order makes me feel so happy.” – Katty P.
• “It is very easy to set up an account and create events. I had an issue setting up the payment portal but a quick call to Customer Support resolved it within minutes. It was on my end and not Eventzilla. I have used it 3 times and I’m in the process of setting up another event for our Holiday Gathering.” – Peter W.

Cons

• “Some lack of customization tools, extra charges for using any other payment processor besides internal.” – Chris P.
• “It has a little bit of a learning curve, some of the menus are not naturally intuitive. But, once you figure them out once it is easy to use.’’ – Kristy H.

Pricing

At the time of writing, Eventzilla offers various pricing plans for hosting an online conference using their platform. However, its strategy relies on charging per registration instead of monthly plans.

How to Choose a Virtual Conference Platform

When it comes to selecting the best virtual conference or meeting platform, there isn’t a one-size-fits-all answer. The right choice depends on your event’s size, goals, audience, and resources. What works perfectly for a small webinar or internal workshop may fall short for a global multi-day conference.

Think of this section as a decision framework rather than a prescription. Use it to weigh your options, but tailor it to your event’s unique needs.

Decide Event Goals and Requirements

What Features To Look For in a Platform for Online Conferences

The second step to selecting the best online conference platform for your particular event is knowing exactly what features you want.

You don’t want to go overboard with all the features under the hood, but you also have to make sure the experience isn’t underwhelming. Here’s how you can prioritize features based on your event size.

Why Should You Host a Conference Online?

Hosting a conference online is one of the smartest ways to engage audiences today. With progress in virtual conference technology and all-in-one conference software solutions, organizers can create experiences that are flexible, cost-effective, and just as engaging as in-person events.

Here’s why going virtual makes sense:

• Global Reach Without Limits: Break free from geography and welcome attendees, speakers, and sponsors from around the world.
• Lower Costs, Higher ROI: Cut down on venue, travel, and catering expenses while offering sponsors more visibility through virtual conference services like digital booths and branded spaces.

• Flexibility & Convenience: Attendees can join from anywhere, and organizers can offer on-demand access for those who miss live sessions.
• Smarter Engagement: With tools like AI matchmaking, live chat, and gamification, virtual conference companies make it easy to spark meaningful networking and fun interactions.
• Simplified Management: Modern virtual conference management platforms streamline registration, abstract submissions, and reporting, so organizers can focus on strategy instead of logistics.
• Future-proof Events: Blending in-person and online elements keeps conferences adaptable, scalable, and ready for hybrid formats.

How Do You Host a Virtual Conference?

Running a conference online might feel daunting at first, but with the right plan and the right tools, it can be smooth and even fun. Modern virtual conference solutions make it easier than ever to deliver professional, engaging experiences that rival in-person events. Here’s how to get started:

1. Define your Goals and Audience

Before diving into tools, decide what you want your event to achieve. Are you building community, generating leads, or sharing research? Clear goals help you choose the best platform for virtual conference experiences.

2. Pick the Right Technology Partner

From all-in-one virtual summit platforms to specialized virtual conference providers, you’ll find a wide range of options. Look for a virtual conferencing software platform that matches your event size, budget, and feature needs.

3. Plan your Agenda and Content Mix

Mix keynotes with breakout sessions, workshops, and networking. If you need exhibitor booths or poster sessions, opt for virtual convention software that supports these features.

4. Manage Registration and Abstracts

Streamline ticketing, approvals, and submission reviews with virtual conferences software that automates the process and keeps attendees informed.

5. Engage Attendees Throughout

Use live chat, polls, Q&A, and gamification to keep people involved. Many virtual conference hosting services also include networking lounges and AI matchmaking to spark connections.

6. Rehearse and Test

Do a dry run with speakers and sponsors to ensure the virtual conference software platform works flawlessly on event day.

7. Deliver and Support

When you go live, provide clear guidance for attendees, quick access to support, and moderators who keep the energy flowing.

8. Measure and Follow Up

Afterward, track engagement and ROI through analytics. Share recordings, highlights, and resources to keep the conversation going beyond the event.

Which Virtual Conference Software Should You Use

When it comes to hosting full-scale virtual conferences, vFairs stands out by offering a comprehensive, customizable, and immersive virtual conference software. Unlike many platforms that specialize primarily in webinars, vFairs provides deep customization, robust networking tools, and large-scale capabilities that support truly engaging experiences for both organizers and attendees. 

vFairs is one of the best virtual meeting platforms for large groups, offering immersive and customizable environments that maximize attendee engagement. With advanced networking tools, including video, audio, and text chat, breakout rooms, and matchmaking, vFairs ensures seamless communication between attendees. Its comprehensive reporting tools provide real-time insights, while 24/7 customer support guarantees smooth event execution. 

Book a demo today to learn more. 

Disclaimer: The information in this article about various platforms and their features was accurate at the time of writing. Technology and software platforms continuously evolve, and features, pricing, and capabilities may have changed since publication. This review is based on information sourced from third party review sites and is not endorsed by any of the platforms mentioned.

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