Introducing AI-powered Event Tools: Build and Market Events Efficiently

Event marketers and planners are often tasked with a seemingly endless list of responsibilities.  In order to streamline the event experience, including marketing efforts, vFairs is dedicated to employing innovative solutions such as AI technology, which reduces the time spent on manual tasks and ensures a successful event from start to finish. 

For those seeking to increase productivity, save costs, and accelerate event marketing efforts, we are pleased to announce some exciting updates. Let’s dive right in!

AI-Powered Email Builder 

At vFairs, we’re always looking for ways to help event planners and marketers save time and improve their overall productivity. We understand the significance of AI and its potential benefits in our day-to-day workflows. And thus, we’re thrilled to announce our latest product update that will make your job as an event planner easier, efficient, and more productive. 

Drum rolls please! 

vFairs can now leverage the power of ChatGPT in its email campaign builder!

Yes, you heard that right! 

With this integration, you’ll be able to create custom email campaigns for all your audience segments in a fraction of the time – all within the vFairs platform. Simply enter information about what type of email you want to send out, and ChatGPT will generate a fully customized email for your event. You can choose from a variety of prompts, such as event stages, type of emails, and the option to add in specific instructions, guidelines, and more. Once you’re happy with the content, simply hit “Generate” and let the AI do the rest!

Users will also have the flexibility to edit the result to their exact specifications. Here’s a sneak peek of what the integration looks like:

ChatGPT Integration

How to Use AI Email Campaign Builder 

Our email marketing feature includes several prompts that marketers can use to create email marketing strategies that are more effective. These prompts include suggested subject lines, body copy, and call-to-actions. For instance, if you’re sending an email to invite people to register for your event, our AI-powered email marketing feature can suggest subject lines that are more likely to grab their attention and encourage them to register.

Here are some examples of the prompts that our AI-powered email marketing feature provides:

Pre-event Template 

As an event planner, you will be able to create confirmation emails, reminders to go out to attendees, and other emails that require attention before the event starts – with just a few clicks.


During the Event Template 

During the event, you can send out various emails, such as emails for events going live, reminders for the non-logged in attendees, and more. 

During the event

Post Event Template 

Post event emails can be crucial. You will have the option to send out thank you emails, and emails to the non-attendees. 

Post event

Social Media Posts & Outreach

Elevate your social media game effortlessly and make your brand’s voice heard like never before! 

With our AI Writing Assistant, you can now effortlessly manage your social media promotions using our enhanced functionality. Specify the platforms you’re targeting, be it the dynamic domain of Facebook, the concise feeds of Twitter, or any alternatives you prefer. Tailor the tone of voice you wish to convey and even define the event’s current stage. With these simple inputs, watch as our AI Assistant takes the reins, crafting engaging and professional social media content within minutes. 

From relevant hashtags that widen your reach to expressive emojis that add a dash of personality, your posts will be optimized for success. Revolutionize your promotional strategy and unlock a world of convenience with our new feature.

Video Scripts for Event Promotions

Do you feel the pressure of meeting tight deadlines for your video projects? 

Not anymore! Say goodbye to the agonizing wait for script drafts from your video team – now, with our AI Assistant, you can have a compelling video script at your fingertips in an instant. 

Whether it’s a product explainer, a tutorial, or a promotional piece, our AI Assistant can craft a script tailored to your specific topic and requirements with just a brief input from you. Imagine the hours saved and the convenience of having a script ready whenever you need it. Embrace efficiency and creativity with our cutting-edge AI technology. Your video projects just got a whole lot smoother. 

Landing Page Copy 

Creating compelling and engaging landing page content has never been easier. We understand that crafting the perfect copy to captivate your audience and drive registrations can be a daunting and time-consuming task. 

No need to go through writer’s block and weeks of copywriting, as our AI Assistant empowers you to generate dynamic headlines, captivating event descriptions, and informative FAQs in an instant. With just a simple click, unlock a world of possibilities and streamline your event promotion. Let your creativity flourish while the vFairs AI Assistant takes care of the content, helping you create a landing page that truly stands out and drives results. 

Speaker Bios 

Our AI Assistant now streamlines the process of writing bios by effortlessly generating polished and engaging speaker bios. By simply inputting a speaker’s LinkedIn profile URL, event organizers can instantly generate a well-crafted bio line that captures the essence of the speaker’s expertise and achievements. 

This innovation not only saves valuable time but also ensures that every speaker is presented in the best possible light, enhancing the overall attendee experience. With vFairs AI Assistant, preparing an event that shines has never been more convenient.

Questions for Moderated Panels & Fireside Chats

Say goodbye to the stress of brainstorming questions on the spot. With our AI Assistant, crafting a list of engaging and thought-provoking questions is now a breeze. Simply provide a session title, and watch as the AI Assistant works its magic, generating a comprehensive library of insightful questions tailored to your event’s theme. 

These meticulously crafted questions are designed to fuel meaningful discussions, enabling moderators to effortlessly guide conversations and ensure a dynamic exchange of ideas. Elevate your event experience with vFairs AI Assistant and make every panel interview and fireside chat an engaging and enlightening success.

Pre & Post-Event Press Releases

Need an attention-grabbing press release title and comprehensive body text? 

Our AI Assistant has you covered, offering an array of standard templates to choose from. But that’s not all – personalization is key.  You no longer have to do the daunting task of crafting pre-event or post-event press releases from scratch. With the revolutionary vFairs AI Assistant, this process becomes as seamless as a few clicks. 

Seamlessly incorporate quotes from specific individuals by including instructions, and watch as the AI deftly generates these quotes, capturing the essence of your event. Elevate your event communication effortlessly with the vFairs AI Assistant – making every press release a masterpiece of simplicity and effectiveness.

Polls & Surveys

With this latest update, you now have the power to craft captivating polls and surveys, seamlessly integrating audience interaction at any point during the event. This dynamic tool not only enhances engagement but also provides invaluable insights into the preferences, emotions, and reactions of your audience. 

Event organizers can now tap into real-time feedback, gaining a deeper understanding of their attendees and tailoring the event experience to perfection. Furthermore, these interactive features serve as an essential data collection mechanism, capturing key metrics like attendance, interactions, and participation. This data, in turn, becomes a powerful measure of event success, enabling organizers to make informed decisions and refine their strategies for even greater impact.

Personalized Notifications 

Crafting event notifications has never been simpler – our AI templates empower users to effortlessly generate captivating content, while also delivering a level of personalization that resonates with event attendees. 

Stay ahead with timely alerts showcasing intricate event details like venue, date, and time, accompanied by exclusive promotions and offers that add a touch of allure. Elevate engagement, foster anticipation, and cultivate lasting impressions with tailored event notifications. 

History Feature

Event organizers can now effortlessly retrieve previously generated AI content, revolutionizing the way they manage their projects. This feature is a game-changer, saving valuable time and effort by eliminating the need to repeatedly regenerate outputs for the same desired results. 

With this powerful tool at their fingertips, event organizers can seamlessly revisit past content, streamlining their workflow like never before. This enhancement not only boosts efficiency but also elevates the user experience. Say goodbye to manual content searches and hello to instant content recall. With our History feature, achieving event perfection has never been easier.

Webinar Summary and Chapterization

Elevate your webinar engagement with vFairs’ latest innovation – the “Webinar Summary and Chapterization” feature. With this dynamic addition, we’re taking webinar engagement, content creation, and user experience to new heights.

Effortlessly transcribe sessions from your Vimeo video library, and take advantage of engaging summaries and organized chapter breakdowns. Download, create, and share content seamlessly, optimizing your webinar experience and content strategy.

But that’s not all. Beyond transcription, the “Webinar Summary and Chapterization” feature offers an array of possibilities for enhancing content creation. With precision and finesse, you can craft engaging webinar summaries and dynamic chapter breakdowns. This level of organization adds value to your content, making it more digestible and shareable.

To make use of this feature, follow these steps:

  1. Access the event backend.
  2. Navigate to AI Assistant > Webinar Summary & Characterizations.
  3. Choose the webinar you want to work on.
  4. Pick your desired transcription use case from the dropdown menu, which includes options like summary, blog post, newsletter, social media post, email, and chapterization.
  5. If you have any specific requirements, add them.
  6. Finally, click on the “Generate” button to initiate the process.

The initial iteration, which involves the AI assistant retrieving data from the webinar and generating the transcription, typically takes around 30 minutes. Subsequent requests will yield faster results.

Reporting ChatBot

Step into a new era of event planning and execution with vFairs Converse, our latest innovation poised to reshape how event professionals perceive and harness data. vFairs Converse is a user-friendly tool designed to empower you with real-time, actionable insights at your fingertips. 

Our tool goes beyond traditional event metrics, diving deeper into attendee engagement, content effectiveness, and participant feedback. By providing a comprehensive view of your event’s performance, vFairs Converse equips you to understand what worked well, identify areas for enhancement, and ultimately enhance the impact of your future events. Say goodbye to complex data analysis and hello to a streamlined interface that equips you with the power to make informed decisions on the fly. 

Here’s how you can use this feature:

  1. Access your event as a Q Admin, and within the report module, locate “Converse.”
  2. Begin by either entering your queries independently or seeking assistance from the suggested prompts.
  3. Submit your query and await the retrieval of your desired results. The initial process may require a few seconds, but it becomes even faster with continued use.

We suggest you also verify this information from other event reports or dashboards. You can also explore some booth levels and try queries that help answer engagement at specific booths and overall.

AI Integrations to Look Out For

We can’t wait to see how event planners and marketers use it to save time and improve their productivity. These AI Assistant features are just the first step in our move toward AI inclusion in our product. 

But that’s not all – we’re already working on future updates that will incorporate AI in even more ways. Here are features that we plan to revolutionize with AI: 

  1. Webinar & Session Summaries: Effortlessly capture essential insights from every event, sparing you from manual note-taking.
  2. Job Descriptions: Simplify the laborious task of crafting comprehensive job descriptions for job fairs, saving precious time and energy.
  3. Event Agenda: Expedite the creation of event schedules with seamless agenda generation, streamlining your planning process.
  4. Unique Event Themes: Swiftly create distinctive event themes with utmost ease and convenience.
  5. Real-time Chat Support: Deliver instant, tailored support to event attendees, addressing inquiries and concerns promptly and personally.

These updates will provide event planners and marketers with more options to improve productivity, save time, and promote their events better.


With our AI Assistant, marketers can now create compelling content that would bring in registrations, helping your event perform better. We’re excited about the potential of AI and look forward to incorporating it into other aspects of our product soon.

We’re confident that you’ll love the way AI can help you save time and improve your marketing campaigns. If you’re interested in trying out our ChatGPT integration, head over to our website and book a demo right away! 

Introducing AI-powered Event Tools: Build and Market Events Efficiently

Amna Akhtar

Amna is a content writer at vFairs and has been producing content for a few years now. She loves to dwell into different kinds of content, starting from blogs, paid ads, scripts, email marketing, and more. She enjoys writing about different niches, which calms her ongoing curiosity to learn new things. When she’s not working on her pieces, you’ll find her somewhere outdoors, clicking photos of everything she finds beautiful.

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