Smarter Setup, Easier Navigation & More Control for Organizers

Ever wish you could skip the long list of settings and just get your event up and running? Or stop worrying if the right people are getting through registration? This month, we’ve released a handful of features that do exactly that. In addition to that, introducing some new tools that make follow-ups easier, both orders smarter, and mobile agendas more usable than ever.

Set Up Events Faster with the Launchpad Checklist

Setting up events can feel overwhelming, especially when you’re managing multiple teams, deadlines, or types of experiences. Hunting through long settings tabs to enable or disable features slows everyone down. The new launchpad checklist simplifies this process so you can focus on running a great event, not managing settings.

What’s new?

• You can activate or deactivate key features like registration, product catalogs, or networking, from one simple checklist.
• Track your setup progress and access modules through quick links.
• Skip clicking through long settings tabs.

Control Who Joins with Registration Approval Workflows

For invite-only events, private hiring fairs, or exclusive sessions, it’s important to ensure only qualified attendees get through. Without control, you risk irrelevant traffic and wasted outreach. With the new approval workflow, you can now manually control who gets access before the event starts.

What’s new?

• Enable manual approval for event registrants
• Review and update each signup as “Approved,” “Rejected,” or “Cancelled.”
• Send automatic emails based on each outcome

Helps you manage access and keep the experience exclusive and relevant.

Make Event Agendas More Personalized on Mobile

Busy attendees need fast, focused ways to find what’s happening and where they need to be. Whether students are juggling class schedules or job seekers bouncing between booths, it’s easy to get lost in the agenda. We’ve upgraded the mobile agenda experience so everyone can stay on track.

What’s new?

• Toggle between full agenda, “My Agenda,” and “Live Now” views.
• Filter sessions by day, track, subtrack, speaker, or tag.
• Select multiple filters at once for a custom view.
• Enjoy a refreshed, user-friendly interface.

Filter Inappropriate Language from the Live Feed

Live chat can add energy to your event, but sometimes, it crosses the line. Especially at students’ events, college fairs, or formal gatherings, offensive or unprofessional comments can disrupt the experience. That’s why we’ve added profanity filtering to protect your brand and audience, especially in events with children or professional settings.

What’s new?

• Define specific words or phrases to be blocked from live feed posts
• Automatically filters in real-time as users post

Let Attendees Customize Orders with Composite Product Variants

Selling products at clothing expos, food shows, or retail-focused trade events often means displaying several options sizes, colors, or materials. Without a clean interface, it’s hard to manage. Now, exhibitors can create customizable listings allowing attendees to have a better experience.

What’s new?

• Exhibitors can create product listings with dropdowns (e.g., color, material, size)
• Attendees choose from the options in one clean interface

Help Exhibitors Follow Up with Wishlist Reports

At trade shows and expos, attendees often browse booths, explore products, and save a few items for later, but many don’t commit to a purchase during the event itself. That used to leave exhibitors in the dark about which products attracted attention. With the new Wishlist Reports feature, that’s no longer the case.

Now, when attendees add items to their carts but don’t check out, exhibitors receive a report summarizing these “wishlist” products by visitor. For example, suppose someone browsing at a fashion expo adds a set of shoes and a jacket to their cart but walks away before placing an order. In that case, the exhibitor can follow up post-event and offer a discount or nudge them toward conversion. This helps vendors recover lost leads and turn browsing into buying, especially in industries where purchase decisions need more time.

What’s new?

• Attendees can save products to their cart without checking out
• Exhibitors get wishlist reports with cart items per visitor
• Organizers and vendors can follow up to close more sales after the event
  

Let Job Seekers Respond to Interviews Directly via Email

In fast-paced hiring events, timing is everything. Recruiters are often coordinating dozens of interviews, and candidates are juggling schedules or exploring multiple employers. 

Now, job seekers can accept or reject interview requests straight from their email. Imagine a university hiring fair where a student gets multiple interview invites on the same day. Instead of logging in to respond, they can tap “Accept” or “Decline” directly from their inbox, making the process faster and smoother. This cuts friction improves response rates, and helps recruiters lock in interviews quickly.

What’s new?

• Candidates can accept or reject meeting invites from their inbox
• No platform login is needed to respond
• Makes interview coordination quicker and easier for both sides

Send Registration Emails Based on Form Responses

Different attendees have different needs, and your event communications should reflect that. Instead of sending the same confirmation email to everyone, you can now personalize emails based on what people select in the registration form.

For example, if your event has attendees from different regions (say, the U.S. and Pakistan), you can set rules that automatically send region-specific confirmation emails. Or, if attendees choose specific tracks like “Tech Innovations” or “Career Growth”, you can send relevant next steps or content tailored to their interests. This personalization helps you connect better with your audience, set expectations early, and improve engagement before the event even starts.

What’s new?

• Customize email confirmations based on registration responses
• Set rules based on country, interest, track, etc.
• Automatically send the most relevant version to each registrant
  

These updates are now live and ready to use in your vFairs dashboard. Have questions or want to learn more on how to configure and start using these updates? Watch the demo, book a personalized session with [email protected] or check out our support center.

If you want to design smoother, high-converting registration journeys, check out to our Event Registration Toolkit, it includes expert-built checklists, templates, and guides to help you get started.