Onsite Event Badge Printing

Badge Printing That Goes From Attendee List to Printed Badge in Under 10 Seconds

Cut down wait times at your event's reception with custom QR code scanning, instant badge printing & self check-in option, all within a single app.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Accelerate Check-Ins With Drag-and-Drop Badge Design Software & Self-Serve Kiosks

vFairs offers a reliable solution for event badge printing & check-in. Speed up check-in queues, print custom badges, and manage attendees’ first impressions of your event with ease.

Custom Badge Designs

Create Custom Badge Designs for Each Attendee Type.

  • Design custom badges easily with a drag-and-drop editor.
  • Give each attendee segment like speakers or VIPs a unique badge design.
  • Create single or double-sided badges as per your event needs.
  • Use custom fonts, sizes, colors, positioning & styling for badge text.
  • Add QR codes, custom fields, and sponsor logos easily.
Create Custom Badge Designs for Each Attendee Type.
On-Demand & Bulk Badge Printing

Pre-Print in Bulk, Print on Demand at the Door, or Run Both at One Event.

  • Easily toggle between badge printing and check-in modes in the onsite app to start.
  • Pre-print badges before the event for known attendees, sorted alphabetically or by track.
  • Print badges on demand the moment an attendee scans in at the desk.
  • Run pre-print and on-demand desks side by side during peak arrival.
  • Print multiple badges, or check-in groups at once from the user list.
  • Supports printers, including Zebra, Epson, InkJet, etc., for all badge types.
Print Badges On-Demand When Attendees Arrive or Pre-Print in Bulk.
Branded Badge Printing Kiosk

Setup Self-Serve Kiosks That Wear Your Brand.

  • Customize the kiosk screen with your event’s colors, logo, and welcome copy.
  • Choose touch screens, tablet stands, and floor-standing units.
  • Trigger badge printing automatically the moment the kiosk completes check-in.
  • Run kiosks in parallel with staffed desks during peak arrival.
Set Up Badge Printing Kiosks for Self-Serve Entry.
Badge & Printer Types

Choose From a Variety Of Badge Types And Printers.

  • Print out PVC, paper, thermal, tear-resistant, or eco-friendly badges at the event site.
  • vFairs supports all industry printers including Zebra, Epson, HP and Brother printers.
  • Print your badge via vFairs backend or from your own home printer.
  • Create and print adhesive labels on-spot for pre-printed badges.
Choose From a Variety Of Badge Types And Printers. - Copy
User Management

Manage Attendee Lists, Walk-Ins, and Badge Printing Statuses with Ease.

  • View a list of all registered attendees through the mobile app.
  • Use advanced filters to quickly find who you’re looking for.
  • View and edit each user’s profile directly.
  • Quickly add new user types or attendees to manage walk-ins.
  • Preview badges before printing them or print directly.
  • Manage all onsite badge printing numbers with a quick overview.
Manage Attendee Lists, Walk-Ins, and Badge Printing Statuses with Ease. - Copy
Onsite Support

Have a vFairs Specialist Setup the Printers & Print Badges At The Event.

  • Bring certified vFairs technicians directly to your venue for real-time tech support.
  • Let us setup the desk and kiosks on the day of the event to ensure smooth sailing.
  • Your dedicated onsite support will take care of walk-ins and pre-registered attendees.
Manage Badge Printing Queues Efficiently With Expert Onsite Support. - Copy
Real-Time Analytics

Track Attendance & Badge Printing Stats with Real-time Analytics

  • Watch badge prints, check-ins, and session tap-ins on a live dashboard.
  • Manage check-ins and control session capacity easily.
  • Download CSV reports for all check-in and badge data.
  • Sync with CRMs and Martech tools for smoother data flow.
Track Attendance & Badge Printing Stats with Real-time Analytics.

What Our Customers Are Saying

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The product itself meets all of our needs for our digital events – live and recorded sessions and opportunities for our attendees to network with each other throughout the event.

Travis S.
  • Director of Government Relations

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.
  • Director Alignment

Their great customer service skills were used to assist my team when utilizing the virtual platform that vFairs provide. We have utilized the vFairs platform on countless occasions and as always, the vFairs team goes above and beyond.

Roslyn Y.
  • President and Founder

Every aspect of the vFairs platform impressed me. The sleek graphics, the simple build process and the round the clock support from a dedicated Project Manager made the entire process easy to navigate and so enjoyable.

Leeann M.
  • Training Coordinator

This is our second time using vFairs and once again it was a great experience. The attendees loved the photo booth and photo gallery features. We will be using vFairs next year for sure.

Ignacia T.
  • Digital PMO
All Customer Stories
G2
vFairs is rated 4.7/5 on G2
based on 1,758 verified reviews
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Event Mobile App

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Frequently Asked Questions

What are event badges made of?

Event badges are typically made of durable materials such as PVC or plastic, ensuring they withstand the rigors of event attendance.

Can event badges be customized to match branding/sponsor needs?

Yes. The platform allows you to design custom badges - choose layouts (single or double-sided), adjust colors, fonts, images (logos, sponsor logos, attendee photos), include QR codes or custom fields.

What types of badge printing options are there (bulk vs on-demand)?

Both are supported. You can pre-print badges in bulk (for example for attendees who pre-register), or print badges on demand when attendees arrive. There are also options for group printings (multiple badges in one go).

Which badge and printer types are supported / what should we pick?

vFairs supports a variety of badge and printer types, depending on what you need: PVC plastic badges, paper badges (thermal / direct thermal), sticky labels, adhesive badges, etc. They also support specific printers (e.g. Zebra, Epson, Brother printer). Guides are provided to help you choose based on durability, print quality, cost, speed.

How fast is the check-in and badge printing process?

With QR scanning or kiosks, check-in takes just seconds per attendee, minimizing wait times and keeping entry lines moving quickly.

What kind of analytics are available for check-in and badge printing?

The platform provides real-time reporting on attendee arrivals, badge issuance, and session check-ins, along with downloadable post-event reports for deeper analysis.

Does the system support reprinting or editing badges on-site?

Yes. If a badge is lost, damaged, or needs updating, staff can quickly reprint or edit attendee details from the check-in dashboard.

Can attendees edit their badge details after registration?

Organizers can allow attendees to update specific fields (such as job title or organization name), ensuring badges are accurate before printing.

Is there a limit to the number of badges I can print?

No. The system is scalable and supports unlimited badge printing, whether your event is 100 attendees or 100,000.

How does vFairs ensure the security of badge printing and attendee data?

vFairs follows strict security protocols to safeguard attendee information. QR codes and barcodes are encrypted, and consent can be collected for features like facial recognition.

How are lost or damaged badges handled?

Staff can easily search attendee details and reprint a replacement badge within seconds, ensuring minimal disruption.

Can I collect data from badge scans?

Definitely. Badges can include QR codes for lead retrieval, session tracking, or engagement metrics. This data is captured in real time and can be exported post-event.

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