Hosted Buyer Software

Run Hosted Buyer Programs that Delight Exhibitors & Deliver Revenue

Pre-qualify buyers. Auto-schedule meetings. Prove ROI to sponsors. Use one platform to run your entire hosted buyer program.

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Trusted By Top Organizations. Recognized by Gartner & G2.

The Only Hosted Buyer Platform That’s Built for All Stakeholders

Organizers save time, exhibitors get qualified meetings and reasons to renew, and buyers get a VIP experience. vFairs is the only platform built to deliver all three.

Buyer & Seller Registrations

Capture Buyer & Seller Profiles to Power Perfectly Matched Meetings.

Create registration forms for buyers and sellers with drag-and-drop fields.
Capture what matters like budget, interests, industry, so that matchmaking starts with real data.
Add approval workflows so the form only accepts answers based on set criteria acting as a pre-qualification step.
Add ticketing tiers for sponsors and exhibitors based on the number of allowed confirmed meetings.
Collect payments with 30+ payment gateways like Paypal, Stripe, etc.

Event Matchmaking

Pre-Qualify Buyers with Rules-Based Matchmaking.

Set full control over matchmaking criteria for buyers and sellers.
Set up weight for mutual preferences like budget, product type, location, etc for more high-impact matches.
Change the matching criteria any time before or during the event.
Quickly search for relevant matches based on keywords and filters.

AI Meeting Scheduler

Save Time with an Automatic Meeting Scheduler without Losing Control.

Book meetings between matched buyers and sellers automatically with our AI-powered meeting scheduler.
Schedule meetings based on available locations and slots for both parties.
Add buffer times between meetings or session breaks for smoother time management.
Easily manage meeting slots across multiple time zones.
Automatically send meeting invitations or add a manual approval layer.
Set up a maximum limit of booked meetings per event, per day or even per exhibitor.
Track the acceptance status of all meetings with a unified dashboard.

What vFairs Hosted Buyer Platform Does

For organizers:

Automate scheduling, manage qualification, run onsite check-in without a second tool

For exhibitors/sponsors:

Pre-qualified leads, confirmed appointments, meeting ROI report to justify renewal

For hosted buyers:

White-glove experience, no confusing portals, itinerary in their pocket via the mobile app

Tools For Sellers

Improve Seller Experience with a Dedicated Portal & Meetings Worth their Time.

Sellers can view a list of all buyers, the best matches for them, and their booked meetings in one portal.
View an exact percentage against each match to filter out the most important buyers.
Upload important resources like product catalogs, pricing sheets, etc., for your team and potential buyers.
Eliminate no-shows with confirmed appointments and real-time attendance tracking.
Accept or reject meetings easily and track individual or team meetings with a calendar view.
Leave with a complete lead report ready to drop straight into your CRM.
Track acceptance rates, show rates, and meeting ROI before the event even ends.

Buyer Experience

Give Buyers Full Control Over their Schedules.

Buyers can maintain their full profile and make instant changes within the mobile app.
Manage their entire itinerary from their phone including room locations, meeting times, etc.
Attend meetings matched to their initiatives and budget for more high-impact results.
Control their schedule by flagging must-meets, nice-to-meets, and hard passes.
Buyers arrive as VIP guests, and leave as valued contacts willing to come back next year.

ROI & Event Analytics

Prove Value to Sponsors with Real-Time Analytics & Post-Event Reports.

Track every booked meeting and interaction across your entire event.
Get reports for total number of meetings, confirmations, attendance, show rates, etc.
Run polls and surveys to get satisfaction rates and overall sentiment during and after the event.
Share exportable reports with sponsors and exhibitors to prove event’s impact with real numbers.
Compare ROI across all your events with cross-event reporting dashboard.
Sync all data with CRMs and other third party tools through integrations.

Onsite & Online Meetings

Run In-Person, Hybrid, and Virtual Hosted Buyer Programs.

Host effective buyer programs without managing multiple systems for in-person and online.
Manage accommodations and track flight schedules easily for your buyers flying in.
Check-in onsite buyers and sellers with QR code scans, and print badges instantly.
Run hybrid programs where in-person and virtual buyers are matched and scheduled together.
Host fully virtual hosted buyer programs with online meeting rooms, digital itineraries, and remote check-in.
Go beyond video calls with immersive 3D venues and the same matchmaking quality as your in-person event.
Track attendance, show rates, and meeting outcomes across both audiences in one unified dashboard.

What Our Customers Are Saying

Our customers trust us to help them deliver a worthwhile experience to attendees. Use our campus recruitment platform to connect graduating students with hiring companies. Don’t take our word for it, hear it from our customers.

2,500+
Registrations
1,300+
Attendees
2,500+
Badges Printed
45,000
Landing Page Visits

The Best of Both Worlds: TCOE’s Hybrid Hiring Event with vFairs Leaves a Lasting Impression

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The graphics and event platform look great, the could be customised which worked really well for my organisation.

Calum Fraser

Senior Recruitment Officer
University of Dundee

We have been thoroughly enjoying working with vFairs on our virtual events. The platform itself is easy to use and offers a great range of frequently updated features. Great team and product to work with!

Patrycja Les

Event Manager
Your Overseas Home

We’re continuing to develop a really productive partnership with vFairs! This virtual platform every feature you could possibly want, with great support and guidance along the way to develop features according to the client’s recommendation. Thank you to the whole team for helping us!

Claire Nicholson

Social Media Programme Manager & Virtual Event Platform Development
Minnac Life Sciences

Ali and vFairs provide us with a seamless platform, that allows us to engage with both home and overseas students. Ali’s quick and professional support is fantastic and we find our events are easy to set up and Ali’s event day support is wonderful, sorting any glitches or last minutes amends without hesitation.