Sponsor & Exhibitor Management

Host Stellar Events With A Central Hub to Manage Sponsors & Exhibitors

Maximize connections with custom lead capture tools, personalized mobile apps, and immersive virtual engagement features, designed to drive event success.

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Trusted by top organizations & recognized on G2

Deliver Exceptional Event Experiences To Attendees, Sponsors & Exhibitors

Manage attendees, sponsors & exhibitors with a self-serve backend, efficiently monitor booths & listings and foster connections that last beyond the event.

Easily Manage Exhibitor Listings & Booths With Self-Serve Wizards.


  • Empower exhibitors to create & customize their booths effortlessly with intuitive self-serve tools.

  • Upload logos, banners, and promotional materials with guided step-by-step wizards.

  • Enable admins & exhibitors to negotiate booth price easily within the platform.

  • Offer real-time previews of booth designs, allowing exhibitors to make adjustments before going live.

  • Manage multiple booths easily by connecting a booth manager to several booths so they can handle them all with one account.
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Manage Sponsor Listings, Tiers And Booths – All In One Place.


  • Easily organize and categorize sponsors by tier.

  • Seamlessly assign and manage booth spaces, providing sponsors with customizable options based on brand and budget.

  • Centralise sponsor details, booth preferences & engagement metrics within a single dashboard.

  • Automate sponsor communications and approvals, streamlining the process from onboarding to post-event follow-up.
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Provide A Range Of Networking Opportunities To Attendees


  • Facilitate 1:1 & group meetings (in-person & virtual) with an easy-to-use appointment booking system.

  • Encourage interactions via robust chat or text networking features.

  • Offer group & 1:1 video call options to build lasting connections.

  • Utilise smart matchmaking tools to connect attendees to exhibitors & speakers.

  • Create dynamic discussions & networking opportunities with virtual round tables.
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Engage Speakers & Exhibitors With Event Emails & Trainings


  • Deliver targeted emails with best practices for exhibitors to boost booth engagement and lead generation.

  • Provide personalised training sessions for speakers to enhance presentation and audience interaction.

  • Share guides and tutorials on setting up and customising virtual or hybrid booths.

  • Host webinars for sponsors & exhibitors on driving traffic, capturing leads, and measuring ROI.

  • Send regular updates with tips or resources to keep speakers & exhibitors engaged.
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Enable Exhibitors & Sponsors To Capture Attendee Data With Ease


  • Use multiple lead capture methods, e.g. QR code scanning, business cards, or manual entry.

  • Add text or voice notes against each lead to quickly capture information on-the-go.

  • Empower exhibitors and sponsors with app access for direct lead capture.

  • Promote teamwork by enabling exhibitors to invite team members for collaborative lead collection.
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Monitor Real-Time Data For Event Attendees, Sponsors & Exhibitors.


  • Track live data for total users, attendees, exhibitors, sponsors, admins & event owners.

  • Manage session or event check-ins and capacity control.

  • Scan QR codes to easily capture attendees’ data.

  • Generate post-event PDF reports for different check-in and badge printing data streams.

  • Integrate with CRMs & Martech solutions for streamlined data management.
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What Our Customers Are Saying

t-mobile-7
Sponsor & Exhibitor Management UK
  • 979

    Attendees registered

  • 463

    Virtual attendees

  • 1984

    On-site Interactions

Keyspire Hybrid Summit: A Blend of Virtual and In-Person Excellence
Read Full Story

“The platform is life-like and simulates an in-person event. The attendees really liked the look and the feel of the platform and how easy it was to navigate.”

Erin D
  • Event Manager

“The platform is easy to navigate for visitors as it feels very “real-world”, with natural feeling environments.”

Matt B.
  • Multimedia Content Development and Production Expert

“The platform is very intuitive and provides a real conference feel in a virtual environment.”

Ian F
  • Director Outreach and Engagement

“The 3D platform with external entrance, lobby, avatars and exhibitor booths giving our visitors as close to a physical show experience as possible”

Michele B
  • Exhibition Organizer
All Customer Stories
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Frequently Asked Questions

Can sponsors and exhibitors track their performance during the event?

Yes, vFairs offers robust analytics and reporting tools that allow sponsors and exhibitors to track booth traffic, attendee interactions, and content engagement. This data helps them measure ROI and make informed decisions during and after the event.

How does vFairs enhance sponsor and exhibitor visibility?

vFairs provides multiple features to boost sponsor and exhibitor visibility, including branded booths, banner placements, and featured listings. Additionally, we offer opportunities for sponsors to gain prime exposure through customized sessions, push notifications, and promotional content across the platform.

What networking opportunities does vFairs offer for sponsors and exhibitors?

vFairs enables rich networking opportunities through features like live chat, video meetings, and matchmaking tools. Exhibitors can connect with attendees in real-time, schedule appointments, and participate in virtual networking lounges, ensuring meaningful interactions throughout the event.

How does vFairs support sponsors and exhibitors in hybrid events?

vFairs seamlessly integrates both virtual and onsite elements, allowing sponsors and exhibitors to manage their presence across hybrid events. They can engage with in-person and virtual attendees through a unified platform, ensuring consistent branding & messaging while maximizing reach and impact.

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Game Changing
Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

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