12 Best Event Check-in Apps to Get Attendees In Faster

We’ve all been there: a great event starts with a frustratingly long check-in line. For organizers, that’s a bad first impression. For attendees, it’s wasted time.

That’s why a good event check-in app matters.

The best apps go beyond basic QR code scans. They sync with your registration system, support badge printing, track attendance, and even help with lead capture, all from a single application.

But not all check-in systems are created equal. Some are sleek and user-friendly, while others might leave you scrambling for tech support five minutes before doors open.

To help you pick the right tool, we’ve rounded up 12 of the best event check-in apps for 2025. From full-featured platforms like vFairs to free apps for smaller events, this guide breaks down key features, pricing, pros and cons, and real reviews, so you can find the one that works for you.

Best Event Check-in App List for 2025

Selection criteria

We have extensively analyzed multiple event check-in platforms using a combination of customer feedback and third-party reports across platforms like G2, Capterra, Skift Meetings, and more.

Here’s what we focused on:

• Ease of Use: Is the interface intuitive enough for teams to use confidently, even under pressure?
• Speed & Reliability: Can the app handle high-traffic check-ins smoothly and support offline mode if needed?
• Integrations: Does it connect easily with registration platforms, CRMs, and badge printers?
• Analytics: Are real-time dashboards and post-event attendance reports available?
• Support Quality: Is help available when it counts, especially onsite or during live events?
  

Why Trust this Review

We’re not new to this. Since 2016, we’ve powered more than 30,000 events, supported over 80,000 exhibitors, and welcomed 100 million+ attendees around the world. 

That scale gives us a unique vantage point: we’ve seen check-in processes that run like clockwork, and others that cause bottlenecks before an event even begins.

This guide reflects that experience. It’s shaped by years of working alongside organizers, exhibitors, and attendees, plus a steady flow of direct feedback from real users about what works, what breaks, and what actually makes life easier on event day.

On top of our own insights, we’ve reviewed verified ratings and testimonials from trusted sites like G2 and Capterra, so you’re getting both expert perspective and unfiltered customer sentiment.

12 Best Check-in Apps in 2025

1. vFairs 

Best for: Events requiring fast, reliable check-in with robust integrations and laser-fast customer support.

Software Overview

vFairs is a well-known name in the event tech space, recently recognized as a Leader in the 2025 Gartner® Magic Quadrant™. On G2, it holds a 4.7/5 rating from over 1,700 users, with many reviews highlighting its ease of use and consistently responsive support.

When it comes to the check-in software, it’s pretty fast and reliable. Organizers can opt for check-in via multiple options, like QR code-based check-in or through facial recognition as well. 

The real advantage comes from using check-in alongside vFairs’ other tools. For example, you can pair check-in with their registration software. This way, data is easily integrated, and you don’t have to juggle multiple tools or do any patchwork.

This is just one example. With a unified tool like vFairs, you can literally take care of all your event needs.

The platform is well-reputed for its customer support. So if you run into any issues, you’ll always find help your way. They also offer on-site support.

If you want to know what the experience is for others when it comes to the vFairs check-in app, here’s a great case study that shows how Aviagen Insights cut check-in time by as much as 50% using vFairs.

Key Features

QR Code & Facial Recognition Check-In

vFairs supports both QR code scanning and facial recognition for secure and seamless checks. This helps reduce wait times, prevent ticket fraud, and eliminate the need for manual lookups, especially useful for high-traffic events where speed and accuracy matter.

Branded Check-In Kiosks

For events where first impressions count, vFairs lets you customize check-in screens and kiosk branding. You can use drag-and-drop tools to align fonts and colors with your brand, and even package it with branded kiosk hardware if needed.

On-Demand & Bulk Badge Printing

Checking in attendees is a whole experience. An important ingredient for that experience is providing badges to the attendees. 

vFairs can help you with that as well. You can either pre-print badges ahead of time or print them as attendees arrive, syncing them with check-ins. 

They have a badge designer tool that allows you to customize the layout of your badge, add sponsor logos, and QR codes. Group check-ins and one-click bulk badge printing are also supported for team entries and fast throughput.

Real-Time Check-In Analytics

Want to know who showed up, when, and where? The platform syncs check-in data with the registration database, giving you real-time insights on attendee movement, booth visits, and badge scans. You can also export post-event reports or integrate directly with your CRM to capture leads and engagement metrics.

Admin Controls & User Management

Admins can manage attendees easily via the self-serve backend or mobile app. From predictive search and profile edits to on-the-spot registration and badge reprints, the system makes attendee management easy, even during peak hours. Walk-ins are supported, and profiles can be activated or deactivated with a single click. 

Badge Types & Printer Support

If you also want to print badges, you can pair the check-in software with badge printing. vFairs provides all software and hardware to support your printing needs. You can bulk print in advance or print onsite.

Types of badges you can print with vFairs badge printing software:

• Paper card 
• Tear-resistant 
• Double-sides 
• PVC 
• Eco-friendly 

Types of printers the vFairs badge printing app supports:

• Epson
• Zebra
• Universal
• Brother printers

We know check-in chaos gets real when printers jam, lines grow, and you’re juggling different badge needs. Which is why we send our expert team to your event onsite to set up everything and get you past any last-minute technical quandary.

Pros and Cons

Pros

• “vFair’s on-site badge printing was easy and fast and made the check-in process a breeze. Both our attendees and our check-in admins were thrilled with the easy and speedy process. The app was a big success for three groups of people: attendees, exhibitors, and our staff.” – Jessica C.
• “vFairs was extremely easy to use, the system was intuitive, and really took our annual event to the next level. The onsite badge printing solved so many prior years’ headaches for us.” – Darci P.

Cons

• “We really didn’t have many downsides, because they turned our event around so fast there were some modifications we were not able to make due to the coding time it would have taken, but overall vFairs really nailed it!” – Darci P.
• “There aren’t any significant shortcomings or challenges in using this platform that I can think of.”- Irshad R.

Pricing

We work with our customers to first understand their needs and offer them a custom price that fits their event size and product requirements. You can choose an annual license or an event plan. Get in touch with our sales team to get a quote.

2. Cvent OnArrival

Best for: Events that need reliable onsite check-in and badge printing with real-time attendee tracking

Software Overview

Cvent OnArrival is a cloud-based check-in tool that helps manage how attendees arrive and get badged at in-person or hybrid events. 

Getting set up is usually manageable once you understand how Cvent handles event registrations. The system supports walk-in registrations, check-in by name, email, or company, and real-time badge printing from mobile or tablet devices. Badges can be customized, which is useful when events have different ticket types or participant categories.

However, users have shared some drawbacks. For example, the cost can be high for smaller events, and hardware issues, such as printer or badge stock compatibility, can cause unexpected problems. Staff new to Cvent may need training to use the system confidently, as they find the backend complicated.

Key Features

• Session & Capacity Control: Cvent allows you to track session attendance and helps you monitor capacity in real time. If sessions are part of the program, you can control access based on prior registration or limits.
  
• Real‑Time Reporting & Alerts: Cvent OnArrival provides dashboards to see check‑ins vs expected registrations, monitor throughput, and spot potential bottlenecks. Alerts can be configured for late registrants or capacity issues.
• Integrated with Registration & Payment Systems: Attendee registration, payment status, and name‑badge data are generally synced, reducing manual reconciliation.

Pros and Cons

Pros

• “Our conference attendees are not all tech savvy, but everyone can use this app to check themselves in and print their name badges right there onsite!” – Selena F.
• “I love the efficiency of getting sessions into OnArrival, this is automatically completed through Cvent or can be uploaded from another document if you’re not using Cvent Events to host your conference agenda.” – Kara H.

Cons

• “Sometimes we have to scan offline if the connection isn’t great and it skews results.” – Verified User.
• “Little difficult to set up and requires an email for each attendee. Some attendees don’t want to share their email and either get upset or enter a fake email that places trash in your database.” – David B.

Pricing

Contact for pricing.

3. Whova

Best for: events where ticket type verification and capacity control matter.

Software Overview

Whova is an event platform used for in-person, virtual, and hybrid gatherings. The check-in side of Whova offers several different modes, giving organizers flexibility. You can use staffed check-in via web dashboards (on laptops or tablets), scan QR codes using the Whova app, or use self check-in (including kiosks or QR posters) so attendees can check themselves in. 

There is also “session self check-in,” meaning attendees can check into individual sessions by scanning QR codes at the session entrance, which helps organizers track which sessions are attended and collect related data.

Users have shared that the check-in experience is usually smooth. However, some reviews mentioned issues with badge printing. For example, one user noted that the registration information wasn’t being automatically synced and added into the badges. Another customer mentioned that the badge app needs to include the location of the attendees as well.

Key Features

• Kiosk Check‑In & Badge Printing: Attendees can enter name, email, or other registration details on the kiosk and pick up badges. If badge printing is enabled, the badge can be printed automatically upon confirmation.
• Self & Contactless Check‑In Options: Attendees can self‑check in by scanning printed or posted QR codes with their phones, or via devices you set up (laptops/tablets). That helps lighten staffing requirements and speeds entry.
• Real-Time Sync & Admin Tools: The check‑in data syncs across devices and dashboards. Admins can use the web dashboard or mobile app to search attendees, confirm identity, and mark check‑in.

Pros and Cons 

Pros

• “I liked the ease of starting and following discussion threads, the scheduling, and the use of QR codes for check-in and information exchange.” –  Verified User.
• “It’s making it much easier to check people in and get them in and out of registration quickly. It helps things run much smoother, and we can move people through faster.” –  Tierra D.

Cons

• “I know they have the ‘personal’ agenda tabs, but perhaps there could be an added check-in option it’d be helpful to the person looking to meet up with their team if they could then see which seminar their team “checked in” to.” – Lindsey F.
• “Throughout a ~2-3 days conference, the app asked to update ~3-4 times and that was annoying.” – Rebecca L.

You can also check out Whova alternatives to find out other options for your event check-in and management. 

Pricing

Request a quote.

4. Splash by Cvent (Formerly SplashThat)

Best For: Branded check-ins.

Software Overview

Splash is positioned as an event marketing platform. Its check‑in capabilities are part of a broader toolkit that includes event pages, RSVP management, guest communication, and analytics. 

It’s used for virtual, hybrid, and in‑person events. Many users say Splash excels when you want your event to look good; the landing pages, invites, confirmations, and the check‑in flow tend to be more visually polished than many competitors. 

That said, users share some trade‑offs. When events require highly custom badge setups, heavy onsite hardware, or if many last‑minute walk‑ins happen, some users feel there’s more manual adjustment needed. 

Key Features

• Splash Host App & On‑Site Tools: The Host app lets event staff access the guest list, filter/search it, and check people in either via QR scan or manual swipe (name/email). Badge printing is supported on-site. Guests’ details sync in real time with the main event data.
• Self Check‑In / Kiosk Options: If you’d rather lighten staff load, Splash provides self‑check‑in / kiosk‑style options. Users can walk up, find themselves, or scan QR codes, and print badges (if enabled). Simplifies entry when attendees are tech-savvy.
• Real‑Time List Synchronization & Guest Management: Changes in registrations (RSVPs, walk‑ins) get reflected across devices. You can filter guest lists, update info, and manage guest states onsite so the check‑in desk isn’t working with stale data.
• Offline / Connectivity Resilience: Splash Host app can continue collecting check‑in data even when connectivity is spotty, syncing later once devices reconnect. Useful in venues with unreliable WiFi.

Pros and Cons 

Pros

• ”It is easy to download guest lists and check-in process. I like that Splash can be synced with SFDC and that recordings can be hosted. It is also easy to view events for the company and add collaborators.” – Jess L.
• “I appreciate how easy it is to check attendees in at an event through the Splash app. We checked in over 900 attendees in 45 min.” – Madison B.

Cons

• “Check-in gets a little hard when using multiple devices.” – Verified User in Small Business
• “Why does the check-in make your participants check in with their email instead of their name? This causes confusion every time as many people have personal and professional emails, and they can’t remember which they registered with.” – Verified User in Small Business

Pricing

Request a quote.

5. Stova 

Best For: On-site check-in and badge printing with advanced customization

Software Overview

Stova, formerly known as MeetingPlay + Aventri, is an event management platform designed for mid-sized events, offering tools for registration, attendee management, onsite logistics, and hybrid or virtual formats. 

Its app for event check-in is built to streamline arrival through tablet-based check-in, real-time dashboards, and onsite badge printing, giving organizers visibility into attendance as it happens. 

While the check-in software generally works well, reviews have highlighted that it gets hard to manually check in attendees, as the search function isn’t very intuitive. Some users also mentioned issues with payment integrations through PayPal.

Key Features

• QR-Based Check-In: Stova supports fast, contactless check-in through personalized QR codes, which attendees can scan upon arrival. 
• Digital Badges with Mobile Access: Once checked in, attendees can use digital badges within the app to access sessions and interact with other features. Customizable Dashboards & Analytics: Organizers can build dashboards that show real-time attendance, session engagement, and other metrics.
• Integrated Mobile App: Stova’s check-in system is part of its larger mobile event app. Attendees and staff manage schedules, navigate the venue, and keep track of check-ins.

Pros and Cons 

Pros

• “Unlike other platforms, MP’s design team simplifies the coding and design work, allowing you to focus on the program.” – Matt W.
• “The team is very quick to respond and be available to your urgent needs. They are also willing to be very innovative and take the time to understand your specific needs.” – Monique H.

Cons

• “Their system simply doesn’t handle PayPal transactions properly and after years of trying to work around it, it’s clear, they don’t see it as a problem worth fixing.” Gerald G.
• “It takes a long time and a lot of practice to figure out how the platform and settings work. At least a few months of testing it and chatting with support to learn the ins and outs of this platform. This is a bit frustrating when you have no time to do this.” – Verified User.

Pricing

Request a quote.

6. Eventbrite

Best For: Simple check-ins at small to mid-sized ticketed events

Software Overview

Eventbrite is well known for being one of the more accessible platforms for event organizers. Its attendee check‑in app is part of that offering: users can check in attendees by scanning QR codes on tickets or doing manual lookups (name/email), directly from phones or tablets. 

You can manage ticket sales, see check‑in progress, and adjust things on the fly right from the mobile app. 

However, some users have shared that the check-in system doesn’t work well in areas where WiFi isn’t stable. Others mention missing features, such as not being able to set up alerts for when important guests arrive.

Key Features

• QR‑Code Ticket Scanning & Manual Check‑In: The Organizer app lets you scan QR codes using the device’s camera or manually check in attendees if they don’t have their ticket on hand. 
• Real‑Time Check‑In Status & Attendee Tracking: As people check in, stats update in real time, so you can see who has arrived vs expected.
• Multiple Ticket Types and Walk‑In Support: You can define different ticket types (general, VIP, free, etc.), and the system handles them in check‑in. It also supports selling tickets or registering at the door in some cases.
• Mobile‑First Setup: Everything is accessible via the Eventbrite Organizer mobile app: check‑in, ticket scanning, and seeing who’s not yet arrived.

 

Pros and Cons 

Pros

• “We love the ability to have customers purchase tickets, have this information transferred over to our Pardot instance, and get reports for our locations to easily check in customers. The ticket scanning is great for places that require a quick and secure entry.” – Verified User in Non-Profit Organization Management
• “Eventbrite is the all-in-one platform to… manage the attendees through Eventbrite mobile app which is equipped with the QR scanner which will provide you with real-time monitoring for the check-ins.” – Yousef L.

Cons

• “Offline ticket check-in isn’t available for venues or equipment that does not have a reliable internet connection.” Verified User in Small Business
• “Though it’s convenient to be able to process payments through either PayPal or Authorize.net, there is an extra fee on top of that which I think might be a little too high of a percentage for the extra convenience that it adds compared to just linking to an external website for payment.” – David Y.

Pricing

Eventbrite’s check-in tools are free to use for free events, but for paid events, organizers are charged a service fee (typically 3.7% + $1.79 per ticket) and a payment processing fee (around 2.9%).

7. RegFox

Best For: Non‑profit and fundraising events

Key Features

• QR & Manual Lookups: Registrants get unique QR codes (emailed or via phone), which can be scanned. If someone forgets their code, manual search by name/email/address works too. 
• Customizable Permissions via App Keys: You can generate app keys for devices, giving certain staff or volunteers limited or full access (some may only scan, others may edit registrations).
• On‑Site Badge Printing & Optional Photo/Signature: RegFox supports badge printing using compatible Zebra printers, immediate printing upon check‑in, plus optional collection of photo or signature to help with verification. 

Pros and Cons 

Pros

• “I have used several event software in my company, and the only downside for me is the check-in procedure. The platform should allow to check-in a couple of people at a time.” – Yuliet G.
• “It allows me to add custom branding and the logic is very easy to use. I also like the onsite QR code check in. Plus the staff is amazing! I can do an online chat and get help instantly and expertly saving me time and energy.” – Jan A. Partner

Cons

• “The mobile app could be enhanced, as we received reports from attendees about delays in audio/video. Additionally, customer support response times occasionally left us waiting for assistance on time-sensitive issues.” – Mary P.
• “Some of the report exporting, check-in, and back-end registration editing are clunky and frustrating. Some features promise more than they can deliver, or counter-act other helpful features. It can be a lot of trial and error to learn the program – which means a steeper learning curve for those who are new. We have people in our Region who are well-acquainted and others who are lost.” – Mia R.

Pricing

RegFox uses a pay‑per‑registrant fee model rather than subscriptions. For paid events, the fee is US $0.99 + 1% per registrant, capped at $4.99 per registrant, plus standard credit‑card processing fees (around 2.9% + $0.30) when using their preferred processor. 

Best Free Check-In Apps

8. RSVPify

Best For: Nonprofit fundraising events.

Software Overview

RSVPify is an event management platform offering a suite of tools for event registration, ticketing, and check-in. It’s generally well-received by customers, earning a rating of 4.7 on G2.

RSVPify offers a mobile-friendly event attendance tracking app that allows event staff to check in attendees via QR code scanning, search by name, or utilize a self-check-in kiosk. The system supports real-time syncing across devices, making it suitable for events of various sizes. 

Users find the check-in easy-to-use and implement. However, some find it hard to integrate the system with other check-in tools, like badge printers. Others also reported limitations in editing data for walk-in attendees or combining check-in data for multiple events. 

In short, it’s a good choice for simple events, but for more complex ones, you might face some difficulties.

Key Features

• Self Check-In Kiosk: Set up kiosks where attendees can check themselves in, reducing wait times.
  
• Real-Time Syncing: Ensure all devices are updated simultaneously, providing accurate attendance data.
  
• Customizable Event Pages: Design event pages with custom branding, including logos and color schemes.
  
• Email Invitations & Reminders: Send automated, branded invitations and reminders to guests.
  
• Seating Chart Management: Create and manage seating arrangements for events.

Pros & Cons

Pros

• “The check-in suite was easy for anyone new to learn and navigate. Checking attendees was also fast and great for group check in”.  – Mary M.
• “Easy to use. Great customer service. Anytime cancellation for subscription.” – Kiyoko B.

Cons

• “A downsize is that you can’t separate registration from check-in. Also, I can’t edit walk-up check-in names.”- Mary M.
• “The only real downside was that it was impossible to see what our net vs. gross profit was. We couldn’t easily keep track of what our true profit was as the website only had gross profits.” – Aimee K.

Pricing

At the time of writing, RSVPify offers a free plan for small events with up to 100 registrations per month. Paid plans start at $24/month.

9. Zoho Backstage

Best For: Mid-sized business conferences 

Software Overview

Zoho Backstage is an all‑in‑one event management tool that gives organizers the ability to design event websites, sell tickets, engage attendees, run sessions, and track attendance. What stands out, especially for check‑in, is that it offers built‑in tools for QR code scanning, staff‑assisted or walk‑in check‑ins, and onsite badge printing. 

Users often mention that the QR-code event check‑in workflows are generally solid. They have an Organizer App that lets you scan tickets, look up attendees, and mark them present, whether they registered ahead of time or show up last-minute. 

Users have noted that the UI can be inconsistent sometimes, and the terminology can be  confusing. Plus, customer support isn’t the best, and the language barrier is a common concern.

Key Features

• Badge Printing & Design: Badges can be printed on demand, and can be tailored by attendee category or type (e.g. speaker, VIP, regular). Branding (logos, colors) is supported to align the badges with the event theme.
  
• Check‑In via Mobile App & Kiosks: The check-in apps for events let staff manage sign-ins from phones/tablets. Self‑service or kiosk‑style check‑in is also possible. This helps reduce queues and staffing load.
  
• Real‑Time Attendance Tracking & Reporting: As attendees are checked in, status updates are reflected in dashboards. You can monitor who has arrived versus expected, view check‑in activity in real time, and generate post‑event reports.

Pros & Cons

Pros

• “The platform is very easy to interact with and the support team was amazing. Also the information is presented in real time which is great.”  – Maria Camila H.
• “The width of products available in Zoho One is convenient, and there is often a product that will help your needs at a surface level.” – Verified User in Consulting

Cons

• “Their support could be better and better catered to each country. There is a bit of a language barrier and I often get put in touch with the wrong person. This can definitely improve.” – Daniel H.
• “UI is inconsistent across all apps, and terminology changes frequently. Customer support is abysmal and requires significant clarification to the point of diagnosing the solution for them. Most apps are not comprehensive and have multiple strange gaps in features leading to odd workarounds or tasks simply not being achievable.” – Verified User in Consulting

Pricing

At the time of writing, Zoho Backstage includes check-in software for events and badging solutions in all its plans, starting with a Free tier that supports up to 100 attendees per event, ideal for small internal meetings or pilot events. For additional needs, you can explore their paid plans.

10. EventLeaf

Best for: Mid-sized conferences, seminars, and corporate events

Software Overview

Eventleaf is a cloud-based event management platform that offers one of the best free event check-in apps, especially appealing to teams looking for straightforward setup and offline functionality. 

Unlike more complex systems, Eventleaf doesn’t require a steep learning curve, which reviewers often mention as a major plus for busy or non-technical teams.

The app allows for real-time or offline check-in, badge printing, and session tracking, without needing much onboarding. Users appreciate the ability to check attendees in from multiple devices at once and praise the smooth syncing process when internet connections are unstable. On G2, Eventleaf holds a 4.7/5 rating, with many customers highlighting its simplicity and cost-effectiveness.

That said, some users believe it is not suitable for highly complex or multi-day events where advanced customizations or deeper CRM integrations are required. 

Key Features

• Offline Check-In Support: Eventleaf’s check-in app for events works even without internet, which is helpful in venues with spotty Wi-Fi. Once you’re back online, everything syncs automatically.
• Real-Time Tracking & Session Insights: Multiple devices can check people in simultaneously with live updates. You can also track attendance for individual sessions, helping measure engagement and plan staffing better.
• Custom Forms & Easy Search: At check-in, staff can search by name, email, or confirmation number. You can customize registration fields in advance and even include attendee photos or job titles on badges.
• Clear Reporting Dashboards: You get live dashboards to track check-in stats, no-shows, peak times, and more. Post-event exports make it easy to evaluate performance and plan your next event more effectively.

Pros & Cons

Pros

• “I really likely how user friendly and intuitive event leaf was to set up. It was really easy to customise and the support team were friendly and helpful and really understood our needs as a small not for profit. The ability to brand was really useful and I really liked the poll and survey ability.” – Emma T.
• “Easy to setup and format the basic event information, pricing structure and communication emails. Our event attendees found it easy to use and navigate. The free service is very comprehensive. The customer support was quick to respond and worked with us where the limits of the free software would allow.” – Sara C.

Cons

• “The largest issue we had was with need for a registration site that can be used in multiple languages (not the most common issue for most). They had a work around for registrations but it made check-ins much more time consuming and we had to make/print lists.” Sara C.
• “The only real downside is that there is no ability to brand in the app and that doesnt carry across from the website.” Emma T.

Pricing

Eventleaf uses attendee‑based pricing with multiple plan levels. You can check their website for a detailed price breakdown.

11. Jibble

Best For: Internal company events

Software Overview

Jibble is one of the most well-reputed workforce attendance apps, but in 2025, it launched a 100% free event check-in app aimed at simplifying arrivals for conferences, workshops, and gatherings. 

The app allows attendees to check in with QR codes, NFC/RFID taps, or via kiosk mode on tablets or smartphones, making it flexible for different venue setups. Organizers benefit from real-time dashboards, offline functionality, and geofencing, which automatically checks people in when they enter the event space.

While the check-in process is smooth, users have commented on its reporting capabilities, saying that analytics are often very templatized, with little room for maneuvering data for detailed analysis.

Key Features

• QR-code Event Check-ins: You can run shared kiosk tablets/phones so attendees tap once to check in; it’s free forever for unlimited users.
  
• Multi-Venue Coverage: You can manage attendee check-ins across multiple venues from the same setup to keep lines moving.
  
• Offline Mode: You can keep checking people in without internet; entries (including face/selfie verification) sync to timesheets when you’re back online.
• Real-time Attendance & Reporting: You can track attendance live and feed data into timesheets/reports for quick follow-ups.

Pros & Cons

Pros

• “Very user friendly, easy for the techs to use.” – Felix F.
• “It’s very simple to use. Even if it’s the first time you work with a platform like this, it’s easy to start. Very intuitive, lot’s of features.” – Suporte I.

Cons

• “While the core functionality is strong, the customization options are somewhat limited, especially when it comes to reporting filters and exporting formats. There’s also a bit of a learning curve with some advanced features, and the support documentation could be a little more comprehensive.” – Verified User in Logistics and Supply Chain
• “That you cant customize what columns and rows you need on the exported spreadsheet.” – Rodrigo A.

Pricing

Jibble’s event check-in app is free, with unlimited users and access to most core features (offline mode, geofencing, event attendance tracker, and dashboards). 

12. Ticket Tailor

Best For: Small to mid-sized events, nonprofits, and organizers 

Software Overview

Ticket Tailor is a ticketing and registration platform that includes a free check-in and check-out app. 

The app lets staff scan QR-code tickets, search by name, or work from a door list to manage arrivals. It is designed to work offline, so check-ins continue even if WiFi drops, and everything syncs once reconnected. 

Reviews consistently highlight Ticket Tailor’s ease of use, transparent pricing, and helpful customer support. 

However, some users often report a lack of advanced features, like more granular analytics, and deeper customizations.

Key Features

• QR & Door List Check-In: Quickly scan QR codes or look up attendees by name or email, making entry smooth even without printed tickets.
  
• Offline Functionality: Keep check-ins running if WiFi drops; everything syncs automatically once reconnected.
  
• Team Access Controls: Add multiple staff with role-based permissions, so volunteers or team members only see what they need.
  
• Real-Time Tracking: Monitor arrivals, no-shows, and overall progress in one dashboard, helping you spot peak times or bottlenecks.
  
• Multi-Device Support: Use smartphones or tablets across different entrances to handle crowds more efficiently.

Pros & Cons

Pros

• “It’s easy to use and the components are setup well.” – Verified User in Marketing and Advertising. 
• “Free tickets for free events. I use it to manage volunteering sessions at my farm – as well as for paid for events.” – Verified User in Farming.

Cons

• I would have a wizard to setup a new event – certainly helpful for a new user. – Verified User in Marketing and Advertising. 
• “We will be using export functionality to check-in customers at our event instead of the app due to not having reliable internet at the venue. The exported files are a little weird and will require some manual mucking to get them into a more usable format for our needs. I also wish the membership functionality integrated with the member platform we use, JoinIt.” – Verified User in Music

Pricing

Ticket Tailor’s check-in app is always free as part of its ticketing platform. For events with only free tickets, organizers can issue up to 5,000 free tickets per year at no cost. For paid events, there are two main pricing options. You can check their website to get updated breakdown.

How to Choose Event Check-In Software

When selecting the best event check-in software for your needs, it’s important to consider your event’s specific goals, size, and requirements. Different platforms offer a range of features and capabilities, so tailoring your choice to your event’s unique needs will ensure a smoother experience. 

The following framework will help you decide based on key factors like event size, features, and support requirements.

Decide Event Goals and Requirements

Analyze Core Features: What to Consider

Final Verdict: Choosing the Right Event Check-in App 

As an event organizer, it can be really frustrating and time-consuming to allow attendees to enter the event venue manually. Not to mention the difficulty of keeping an eye on event attendee tracking. On the other hand, event attendees have to wait in long queues. A solid event check-in system can kickstart your event for success. 

While choosing an event check-in app for your next event, you need to consider a few factors. The quality of the app must be top-notch to ensure that it doesn’t create problems for you or your attendees. It must be backed by exceptional customer service and an onsite technical support team so that you are not left alone at the time of the event.

If you want value for money, make sure the mobile app provider actually offers other functionalities alongside event check-in. It will also give attendees more options to interact during the event. 

Check how user-friendly the app is, how much customization it offers, whether you can scale it as per your event, and if it provides any analytics and reporting features. You should also consider past customer experiences by checking reviews. Lastly, book a demo to understand the ins and outs of the event check-in app before you choose one. 

Disclaimer: The information in this article about various platforms and their features was accurate at the time of writing. Technology and software platforms continuously evolve, and features, pricing, and capabilities may have changed since publication. This review is based on information sourced from third party review sites and is not endorsed by any of the platforms mentioned.

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