Event Registration Software

Run Event Registration That Fits Any Event You Host

Configure custom forms, branded sites, ticketing, and email campaigns from one platform for in-person, virtual, or hybrid events, with a project manager who builds it alongside your team.

Trusted By Top Organizations. Recognized by Gartner & G2.

Run Every Part of Registration From One Connected Platform

Event registration software lets you build sign-up forms, manage attendees, capture payments, send segmented communications, and feed data into check-in and analytics, all in one workflow.

Customizable Form Builder

Capture Every Detail You Need, With Drag & Drop.


  • Drag any field type onto your form (text, dropdown, checkbox, date, file upload) and arrange it without writing a line of code.

  • Manage airline tickets, meal options & accommodation with pre-defined form fields.

  • Capture attendee photos to offer check-in with facial recognition.
  • Collect information from an entire group once with a single form.

  • Avoid unauthorized sign-ups with domain-based registration controls.
Form Configuration

Configure The Form To Match How Your Event Actually Works.


  • Branch attendees down different paths with conditional (and-or) logic so each role, segment, or ticket tier sees only the fields that apply.

  • Split long forms into multi-page flows that cut abandonment, with progress bars and save-and-resume support.

  • Create registration categories to show personalized forms to different audiences.

  • Apply discount coupons and promo codes that auto-validate at checkout, with rules for usage limits, expiry dates, and ticket-tier eligibility.

  • Translate forms into Spanish, French, German, Mandarin, Arabic, or countless others, so global attendees register in the language they read fluently.
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Easy Website Setup

Launch A Branded Event Website In Days, Not Months.


  • Setup your multi-page event website in minutes with drag-and-drop website builder.

  • Customize colors & fonts, and save files to reuse as organization-level assets.

  • Choose from a large library of website templates or build your own from scratch.

  • Host your website on a unique branded URL and choose when each page goes live.

  • Empower your audience with user-friendly, multi-lingual & WCAG compliant websites.

  • Embed the registration form on your website and use referral UTM codes to attribute leads to specific campaigns.

  • Build an organization website and bring any of your present, past, and upcoming events in one place.
Explore Templates
Payments & Ticketing

Sell Tickets & Accept Payments Through 30+ Global Gateways.


  • Support multiple, custom ticket types and tiered-ticketing options.

  • Offer group discounts, promos and coupon codes.

  • Apply taxes, service fees, and VAT rules per region, with PCI DSS-compliant checkout on every transaction.
  • Handle refunds, partial cancellations, and registration transfers without forcing attendees to re-register.

  • Process payments through Stripe, PayPal, Authorize.net, and 30+ regional gateways in the Payment Marketplace.
Event Ticketing Platform
Audience Communications

Send Each Registrant The Right Message At The Right Time.


  • Segment registrants by any registration form field (role, ticket type, company, session pick, custom field) and target each segment with its own track.

  • Build branded emails with a drag-and-drop builder, then schedule multi-touch sequences that fire before and after the event.

  • Re-engage no-shows and lukewarm registrants with automated workflows tied directly to registration status or check-in.

  • Use the AI content assistant to draft invites, reminders, and recap emails in minutes, all in your brand voice.
Onsite Handoff

Pair Registration With Check-in, Badging & Onsite Lead Capture.


  • Push the registrant list straight into the vFairs check-in app and check guests in with QR scan, smart badge, or facial recognition.

  • Print branded badges on arrival with attendee data pre-loaded from each registration record, no manual lookup.

  • Hand exhibitors the vFairs lead capture app pre-configured with your registrant fields, so booth scans flow back to your CRM.

  • Reconcile registrations against check-ins in real time to track show rate by ticket tier, company, region, or campaign.
  • Customer Support
    Enhance-Your-Event-Features-Share-Data-Between-Your-Existing-Platforms-6
    Reporting & Analytics

    See Registration Revenue & Attendance In Real Time.


    • Watch registrations, ticket sales, and revenue update live in the Reporting 360 dashboard.

    • Slice attendance by ticket tier, segment, campaign, company, or session, then export to CSV for deeper analysis.

    • Compare registrations vs check-ins to see show rate by event, region, ticket type, or sponsor.

    • Automatically push info to your existing platforms to enrich your existing data.
    Reporting & Analytics
    Compliance & Security

    Meet Your Compliance & Security Requirements Out of The Box.


    • GDPR-compliant data handling with consent management, data residency options, and attendee-initiated data deletion.

    • SOC 2 Type II certified with annual third-party audits and documented access controls.

    • PCI DSS-compliant payment processing across every gateway in the Payment Marketplace.

    • Audit-ready access logs and SSO support, so enterprise security teams can deploy without custom integration.
    Built-to-Pass-IT-Procurement-and-Accessibility-Reviews

    Check out Our Event Ticketing Solution

    vFairs offers an event ticketing software to enhance the registration process and easily collect payments!

    vFairs badge printing allowed us to have people quickly scan in and print the needed badge upon entry. No hassle

    Dillon F.
    • Digital Designer

    The coordination and integration between the website, mobile app, on-site representation, and backend support helped us elevate our brand and offer an enhanced experience for our clients and event attendees.

    Sandra D.
    • Small-Business

    The use of vFairs technology has made this already amazing event even better and more powerful than it’s ever been. Taking this from a 600 in person attendee count, and 400 virtual attendee count – to an event with nearly 1000 attendees to chat, network and do deals with!

    Nicole Elliott
    • Leader of Events
    • Keyspire
    ks_logo72
    vFairs Product Tour

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    A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

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    Platform Backend

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    Registration & Ticketing

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    Event Mobile App

    Event Mobile App

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    Badge Printing App

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    Lead Capture App

    Lead Capture App

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    Frequently Asked Questions

    What is an event registration software?

    An online event registration software allows event hosts to collect important registrant information prior to the event. Registration software can also help hosts set up ticketing, collect payments, and kick off the pre-event user management process.

    How do I create a registration form for an event?

    With vFairs, you can simply drag and drop a variety of form fields to your registration form and publish it on your event page. vFairs also offers a variety of value adds, such as payment integrations options for group registrations and automated user segmentation.

    How do I create an event registration page?

    You can host your event registration form on a custom-branded event landing page with the help of a platform like vFairs. Once your audience lands on the dedicated event page, they will be able to access your event registration form with the click of a button.

    Will I be able to create different ticket types and pricing options for my event?

    Yes, vFairs' registration process allows you to create multiple ticket types with varying prices and packages. You can set different pricing options for early bird registrations, VIP passes, or group discounts.

    Can I integrate vFairs' registration process with other event management tools?

    Yes, vFairs' registration process can be easily integrated with other event management tools like event planning software, CRM systems, and marketing automation tools.

    Can I do group registrations or allow attendees to pay in groups?

    Yes. Group registration is supported, plus the ability to set up different ticketing tiers or pricing for group packages or bulk orders.

    How is customer support provided for setup and registration issues?

    vFairs offers dedicated project support to help build custom workflows, assist branding & setup, and ensure the registration and ticketing process runs smoothly.

    Can I build a branded event registration page/website without coding?

    Yep. You get drag-and-drop page builders, themed templates, custom branding (colors, fonts, logos), your own URL, and tools to configure how pages show up and when.

    Which payment methods does vFairs support?

    The platform supports secure payment gateways (e.g. Stripe, PayPal) as well as 30+ options via the Payment Marketplace. It’s PCI DSS and GDPR compliant.

    Game Changing
    Virtual, Hybrid And In-Person Events

    Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

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