Run Lead Capture Across Your Entire Show Floor
Configure lead capture once and give exhibitors a self-serve portal. Then track lead activity across every booth, event, and team from one dashboard.
Setup & Configuration
Give Exhibitors One-Scan Lead Capture, Set Up in Minutes
- One badge scan pulls in everything the attendee shared at registration. No typing or typos.
- Run lead capture on the same platform as your registration, badges, and check-in, with no extra vendor to manage and no data to piece together.
- Give each exhibitor a dedicated portal to set up their booth and invite their own reps, so your team isn’t handling access requests.
- Assign exhibitors tasks with deadlines and details, so booths are set up and ready before doors open.
- Set permissions at every level. Your staff, booth managers, and booth reps each see only what they need.
- Set up lead capture once and reuse the same setup for every event you run.
Lead Capture
Let Exhibitors Capture Leads Their Way, on a Setup You Control
- Support QR badge scanning, business card scanning, and manual entry in one app, for every booth.
- Let each exhibitor build a custom lead form around what their sales team needs to know.
- Offer custom fields like product interest, budget, and requirements, so exhibitors leave with qualified leads and not just contact details.
- Let exhibitors edit or delete entries on the spot, so the data they take home stays clean.
AI Lead Enrichment
Send Exhibitors Home With Full Lead Profiles, Not Just Names
- One tap enriches the lead with company name, job title, and more.
- Lead details exhibitors already have are checked for accuracy.
- More booth conversations turn into leads worth following up on, and that’s what exhibitors remember when they decide whether to come back.
Lead Management
Help Exhibitors Qualify Leads While You Keep the Show Floor Running
- Exhibitors tag leads as hot, cold, urgent, or by product interest.
- Written and voice notes keep the context of each conversation attached to the lead.
- Filters by tag, keyword, booth, or rep make any lead easy to find.
Lead Communications
Give Exhibitors Everything They Need to Follow Up Before Leads Go Cold
- Exhibitors email or call priority leads directly from the app.
- In-app chat lets them continue the conversation after the booth visit.
- Custom email templates carry product decks or demo links for personalized follow-up.
- Exhibitors can reassign leads between reps so no follow-up gets dropped.
Integration
Let Leads Land Directly into Your Exhibitor’s CRM
- Exhibitors sync leads to Salesforce, HubSpot, Marketo, Zoho CRM, Mailchimp, or Zapier, or export them as a CSV.
- Integrations can be set up self-serve, or with help from the vFairs team.
- Secure custom APIs are available through the vFairs Apps Marketplace.
Reporting
Show Every Exhibitor Reports that Prove ROI
- Track scan counts, leads captured, and your most engaged attendees across the show floor.
- Watch a real-time dashboard of lead and follow-up status by booth.
- Compare lead volume by exhibitor or booth team to spot booths that need support while the event is still live.
- Monitor lead capture across every event you run with an organization-level dashboard.
- Share lead results with exhibitors and sponsors to anchor renewal conversations.
This event was received very well by our exhibitors and attendees and we would definitely recommend working with vFairs. They made the process very simple and walked us through every step of the way.
Ashley Colwell
- Associate Director of Clinical Services
- Illinois Primary Health Care Association
“We also received incredible customer support before, during, and after our event. Not only did the software worked flawlessly, but all of our contacts there were a pleasure to work with.”
Ann Eastham
- Manager of Events and Technology
- APUS
I can confidently say our attendees had a fun element with the app, our vendors were extremely happy because they had a booth scanner that actually worked at a trade show, and our event team was also very happy with vFairs. Badge printing was so smooth and fast that it cut down check-in times significantly.
Jessica Kaley
- Marketing & Events Team Lead
- VLCM
We have done over 10 events with vFairs since we started with them at the beginning of the pandemic. We have now moved to the hybrid model and they have been with us every step of the way guiding us and making our transition seamless….We cannot thank them enough for their excellence.
Dedra N. Tate
- Event Director at Black Health Matters
Explore More with vFairs
Explore more features that truly elevate the onsite event experience for you.
Check-in & Badge Printing
Capture comprehensive check-in data and session analytics across every event in your portfolio.
Registration & Ticketing
Create custom registration forms and set up easy payments processing for your ticketed events.
Event Mobile App
Make your events stand out by adding an event mobile app designed for attendee networking and engagement.
Frequently Asked Questions
What is the vFairs Event Lead Capture App?
It's a lead capture app that organizers provide to their exhibitors and sponsors. It runs on the same vFairs platform as the rest of your event. Exhibitors then use it to scan badges, qualify leads, and sync them to their CRM.
How do I set up lead capture for my event?
You set up lead capture on the same vFairs platform you use to build your event. That includes lead form fields, scanning methods, and access levels. Once it's set up, you can reuse the same setup for future events.
How do exhibitors get access to the app?
Each exhibitor gets a dedicated portal where they set up their booth and invite their own team. You control what access each role has: your staff, booth managers, and booth reps.
Can I customize lead forms for different exhibitors or booths?
Yes. Each exhibitor can build a custom lead form with fields like product interest, budget, or requirements, tailored to what their sales team needs.
What scanning methods does the app support?
Exhibitors can scan attendee badge QR codes or business cards, or enter details manually. AI lead enrichment can then fill in details like company name and job title.
Can I track lead activity across all booths in real time?
Yes. Real-time dashboards show scan counts, leads captured, and follow-up status by booth, exhibitor, or rep. An organization-level dashboard covers every event in your portfolio.
How does lead capture help me retain exhibitors and sponsors?
Exhibitors rebook when they can see what the event delivered. With lead data captured and reported in one place, you can show each exhibitor the leads and engagement their booth generated.
Can I offer lead capture to exhibitors as a paid add-on?
[VERIFY: include only if supported and messaging is approved] Yes. Organizers can include lead capture in exhibitor packages or offer it as an upgrade.
Which CRMs does the app integrate with?
Salesforce, HubSpot, Marketo, Zoho CRM, Zapier, and Mailchimp. Exhibitors can also export leads as a CSV, filtered by booth, rep, or lead type.
What types of events is the app suitable for?
Trade shows, conferences, exhibitions, job fairs, and any event where exhibitors or sponsors need to capture and follow up on leads.
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Ready to Give Your Exhibitors a Reason to Rebook?
See how vFairs puts lead capture in every booth and the results in front of you.