Event Lead Capture

Collect and Manage Onsite Leads Efficiently with vFairs Lead Capture App

Simplify onsite lead generation for exhibitors with badge scanning, data collection, note-taking, easier sales follow-ups, and integration with CRMs and Martech solutions.

Request a Demo

Trusted By Top Organizations. Recognized by Gartner & G2.

Easily Capture, Qualify and Monitor Event Leads

Quickly identify top prospects, plan better sales follow-ups, and collaborate as a team - all within the same user-friendly event lead capture app.

Simplify Onsite Contact Capture

  • Scan QR codes and business cards, or enter info manually to capture lead date.
  • Customize lead capture forms to get the data you need.
  • Find relevant leads via search and filter tools.
  • Capture lead data even when there’s no internet connectivity.
simplify-onsite-contact-capture-2

Smooth Exhibitor Experience with Quick & Customized Setup

  • Enjoy full control over booth setup with an exhibitor portal.
  • Create exhibitor profiles and invite sales teams for better collaboration.
  • Customize lead capture forms to get the data you need.
  • Assign leads to sales team members all within the system.
smooth-exhibitor-experience-with-quick-customized-setup

Contextualize Lead Data with Notes & Tags

  • Filter most important leads by adding custom tags.
  • Improve lead context by adding written and voice notes after each interaction.
  • Understand lead interest via chat logs, booked meetings, and interaction with event content.
contextualize-lead-data-with-notes-tags

Identify Top Prospects & Follow-Up Efficiently

  • Automatically assign scores to leads based on preset criteria.
  • Use this criteria to draw up a list of the most important leads.
  • Send personalized emails or chat with priority leads straight through the app.
  • Automatically assign leads to team members for follow-up.
identify-top-prospects-follow-up-efficiently

Measure Event Impact with Real-Time Data

  • Generate detailed visual reports on lead quality, quantity, and engagement stats.
  • View a real-time dashboard with current lead and follow-up status.
  • Measure leads generated by each team or individual team member.
  • Keep an eye on lead capture stats for all your events with an organization-level dashboard.
prepare-stellar-emails-in-minutes-1-7

Quick Data Transfer with Real-Time Sync & CRM Integration

  • Sync lead data automatically with the world’s top CRMs and marketing platforms.
  • Ensure lead categorization is always up-to-date with real-time tagging.
  • Export both bulk data and individual leads for more targeted follow-up actions.
  • Export lead data with customized filters like booth name, captured by, or lead type.
prepare-stellar-emails-in-minutes-1-8

What Our Customers Are Saying

t-mobile-7
Event Lead Capture
  • 979

    Attendees registered

  • 463

    Virtual attendees

  • 1984

    On-site Interactions

Keyspire Hybrid Summit: A Blend of Virtual and In-Person Excellence
Read Full Story

“The possibility to capture lead one by one and the main benefit was to track any session and users behavior.”

Rafael N.
  • Marketing Analyst

vFairs provides a centralized hub for an in-person event providing event and speaker details, communicating with other attendees and sponsors and providing a one-stop location for all event info. This helps to streamline our event management during the live event.

Tracy A
  • Small-Business

vFairs was extremely easy to use, the system was intuitive and really took our annual event to the next level. The onsite badge printing solved so many prior years’ headaches for us.

Darci P.
  • Mid-Market

“vFairs is an all-in-one platform that helps us host a full conference experience. It’s a great gathering place for attendees to log into and feel like they are part of something even if they are not in–person“

Brittany C.
All Customer Stories
vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Lead Capture App

Lead Capture App

Start Product Tour
Virtual Event Platform

Virtual Event Platform

Start Product Tour
Platform Backend

Platform Backend

Start Product Tour
Registration & Ticketing

Registration & Ticketing

Start Product Tour
Event Mobile App

Event Mobile App

Start Product Tour
Badge Printing App

Badge Printing App

Start Product Tour

Frequently Asked Questions

What is the vFairs Event Lead Capture App?

The vFairs Event Lead Capture App is a mobile solution designed to help exhibitors and organizers efficiently collect and manage attendee information during events. It offers features like QR code scanning, business card capture, manual data entry, and real-time syncing with CRM systems.

What is the overall lead capture process using this app?

The lead capture process using the vFairs Event Lead Capture App involves scanning attendee badges or QR codes, manually entering data, or capturing business card details. Once the data is collected, leads can be categorized, scored, and tagged with notes for easy follow-up, while real-time syncing ensures seamless integration with CRM systems for post-event outreach.

What is the difference between "lead capture" and "lead retrieval"?

"Lead capture" refers to the process of collecting attendee information during an event, typically using methods like QR code scanning, business card capture, or manual entry. On the other hand, "lead retrieval" is a more specific term used for systems or tools that allow exhibitors to access and retrieve the contact details of event attendees in real-time, often through scanning badges or QR codes.

What types of events is the Event Lead Capture App suitable for?

The Event Lead Capture App is suitable for a wide range of events, including trade shows, conferences, exhibitions, job fairs, and networking events. It is particularly beneficial for events where exhibitors or sponsors need to efficiently gather and manage leads, track engagement, and follow up with potential clients or partners.

How does the app simplify onsite contact capture for exhibitors?

The app simplifies onsite contact capture for exhibitors by enabling them to quickly scan attendee QR codes or badges, automatically populating lead information. This eliminates the need for manual data entry, saves time, and ensures accurate and real-time data collection that can be immediately used for follow-up.

Can exhibitors add notes or categorize leads? Is there a lead grading mechanism in the app?

Yes, exhibitors can add notes and categorize leads within the app, allowing them to personalize their follow-up strategy. The app also features a lead grading mechanism, enabling exhibitors to score leads based on their level of interest or potential, making it easier to prioritize follow-ups after the event.

How do organizers set up and configure the app for an event?

Organizers can set up and configure the app by customizing event-specific information, such as attendee badges, QR codes, and lead capture forms. The app allows them to define data fields, set up lead scoring, and integrate with CRM systems to ensure seamless data transfer and tracking throughout the event.

How do you track leads at an event using the vFairs platform?

Exhibitors can track leads at an event using the vFairs Lead Capture App by scanning attendee QR codes or badges, which instantly populates attendee information. They can then categorize leads by assigning tags such as "Hot," "Warm," or "Cold," and add notes or voice memos to provide context for follow-up actions. The app also offers real-time analytics, allowing exhibitors to monitor scan counts and lead capture metrics, which helps in assessing engagement levels and ROI during the event.

What integrations does the Event Lead Capture App offer?

The vFairs Event Lead Capture App offers seamless integrations with several leading CRM and marketing automation platforms, including Salesforce, HubSpot, Marketo, Zoho CRM, Zapier, and Mailchimp.

Are the lead capture forms customizable? Can I change them for different exhibitors or booths?

Yes. You can customize lead capture forms to include custom fields, questions, etc., and tailor them to different exhibitors or booths if needed.

How can I see how many leads I'm generating / event impact in real time?

There are dashboards and reporting tools that show lead quality vs quantity, tracking by individual exhibitors or team members, follow-up status, etc. These are real-time during the event.

How do I get lead data out of the system? Is there CRM integration?

Yup. The app supports real-time sync with major CRMs and marketing tools. You can also export data (bulk or individual leads) with filters (booth name, captured by, lead type, etc.).

Related Content

related content

Top 9 Trade Show Lead Capture Apps for Easy Retrieval

Trade shows are fertile grounds for lead generation and offer a thriving environment of networking and relationship-building. All the industry insider
related content

The Black Virtual Mall Leads Retail & Property Into the Future

The Challenges Before partnering with vFairs, The Black Virtual Mall faced a series of challenges: The need for a platform that was easy to use,
related content

Keyspire Hybrid Summit: A Blend of Virtual and In-Person Excellence

The Challenges Delivering an Engaging Hybrid Event This challenge meant creating an experience that catered to both physical attendees and those par
See All Blogs

Game Changing
Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

Contact Sales

Ready to Plan Your Next Event?