Abstract & Speaker Management Platform

Connect With Customers In A Whole New Way With Our Virtual Trade Show Platform

  • Showcase products to a global audience
  • Replicate traditional trade show experience
  • Engage with potential customers in real-time
  • Reach a wider audience
Abstract & Speaker Management Platform

Customize Your Call for Papers Process with Easy Abstract Management

Host an effective ‘Call for papers’ with a powerful abstract & speaker management platform that helps organisers collect & manage abstracts, and convert them into sessions, hassle-free.

Trusted By Top Organizations. Recognized by Gartner & G2.

Easily Manage Abstract Submissions, Reviews & Decisions For Your Events

Collect more quality submissions with blind, double-blind and peer reviews that help you select the best content for your events.

Collect Abstract Submissions With Customisable Forms

  • Use drag-and-drop form builder to create custom submission forms for posters, podiums, or general entries.
  • Customize forms by abstract type with unique questions or fields.
  • Automatically generate author, co-author and submitter profile forms.
  • Use dynamic form fields that adjust automatically with tagged references.
  • Group submissions by category, track, and type to simplify review and session setup.
Collect Abstract Submissions With Customisable Forms

Get Full Control Over Your Event Content Deadlines & Edits

  • Let submitters save drafts, make edits, or finalize only when ready.
  • Set specific cutoff dates for different submission types (e.g., posters vs podiums).
  • Offer editing or submission extensions using access codes.
  • Limit the number of co-authors per submission.
  • Choose what information is visible to submitters e.g. review results or status updates.
Get Full Control Over Your Event Content Deadlines & Edits

Assign Reviewers Manually Or In Bulk With Automated Systems

  • Assign reviewers automatically or manually based on category or track.
  • Use bulk assignment to save time for large events with numerous submissions.
  • Assign submissions to reviewers based on even workload, or through round-robin distribution.
  • Set up multi-layer evaluation with peer reviewers, panel judges, or lead reviewers.
  • Track evaluation progress with a centralized reviewer dashboard.
Assign Reviewers Manually Or In Bulk With Automated Systems

Ensure Fair & Unbiased Evaluations With Blind Review Settings

  • Hide submitter and author details from reviewers to maintain impartiality through double-blind reviews.
  • Enable peer reviewers to evaluate without knowing the identity of submitters via blind reviews.
  • Allow panel judges to make final decisions based on majority votes.
  • Utilize weight-based scoring to allow judges to override peer review decisions.
Ensure Fair & Unbiased Evaluations With Blind Review Settings

Convert Accepted Abstracts Into Agenda-Ready Sessions

  • Use field-mapping to convert abstracts into agenda sessions or webinars.
  • Include session details like speaker bios, titles & presentation types.
  • Add downloadable handouts and other necessary session details.
  • Customize session content to match the event’s agenda needs.
  • Generate sessions in bulk using accepted submissions.
  • Minimize effort by automating much of the session setup process.
Convert Accepted Abstracts Into Agenda-Ready Sessions

Simplify Speaker Setup From Submission To Session

  • Collect speaker details through submitter, author, or co-author profiles.
  • Require profile completion on first login for accurate bios and info.
  • Assign accepted abstracts directly to speaker slots in the agenda.
  • Link speakers to sessions automatically using mapped submission fields.
  • Export complete speaker lists with submission or session data.
Simplify Speaker Setup From Submission To Session

Track Submissions, Evaluations & Progress With Detailed Reports

  • Export data to CSV files for easy analysis of event performance.
  • Track reviewer performance and monitor participation rates.
  • Access detailed logs of submission edits, reviewer assignments, and decisions.
  • Generate real-time evaluation reports to keep all stakeholders informed.
  • Review submission progress and evaluation outcomes for continuous improvement.
Track Submissions, Evaluations & Progress With Detailed Reports

The product itself meets all of our needs for our digital events – live and recorded sessions and opportunities for our attendees to network with each other throughout the event.

Travis S.
  • Director of Government Relations

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.
  • Director Alignment

Their great customer service skills were used to assist my team when utilizing the virtual platform that vFairs provide. We have utilized the vFairs platform on countless occasions and as always, the vFairs team goes above and beyond.

Roslyn Y.
  • President and Founder

Every aspect of the vFairs platform impressed me. The sleek graphics, the simple build process and the round the clock support from a dedicated Project Manager made the entire process easy to navigate and so enjoyable.

Leeann M.
  • Training Coordinator

This is our second time using vFairs and once again it was a great experience. The attendees loved the photo booth and photo gallery features. We will be using vFairs next year for sure.

Ignacia T.
  • Digital PMO
All Customer Stories
vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

Virtual Event Platform

Start Product Tour
Platform Backend

Platform Backend

Start Product Tour
Registration & Ticketing

Registration & Ticketing

Start Product Tour
Event Mobile App

Event Mobile App

Start Product Tour
Badge Printing App

Badge Printing App

Start Product Tour
Lead Capture App

Lead Capture App

Start Product Tour

Frequently Asked Questions

How much does vFairs cost?

vFairs offers you the ability to pick and choose the features you want to host a conference that suits your budget. Bulk pricing is also available.

What kind of event marketing support does vFairs provide?

vFairs offers 360-degree event marketing support. We assist you with registrations through visually-rich landing pages, custom domains, email marketing templates, and more so that you can maximize the number of registrations for your conferences.

Can vFairs integrate with the platforms I already use?

vFairs provides integrations with a host of software including Marketo, Zapier, Hubspot, Zoom, Slido, Restream, and the list goes on!

How secure is my data with vFairs?

vFairs is ISO 27001 certified, GDPR compliant, and has a SOC-2 certificate, a high standard in data privacy regulations. vFairs works with high-profile organizations to run their conferences with the utmost security and privacy.

Can vFairs secure data over other servers?

Yes. For instance, if you're operating from the EU, vFairs will ensure to store data in EU servers.

How do you get started with vFairs?

To begin with vFairs, simply get a demo with us. A vFairs representative will walk you through the platform, and a few recent conferences we have done in the recent past and best guide you on how to host your conference.

Game Changing
Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

Contact Sales