31 Best Event Management Software in 2026

At some point, every event planner hits a wall. Either you’re running your first real event and have no idea which tools to trust, or you’ve been burned by a platform that looked great in a demo and fell apart when it mattered.

Either way, the problem is the same: too many options, not enough clarity on what actually works.

We evaluated 31 of the top event management platforms across these five categories so you can skip the trial and error:

• All-in-one event management software
• Virtual event management software
• Event ticketing and registration software
• Event planning software
• Event scheduling software

Let’s explore the best tools to help you plan and run successful events.

Best Event Management Software List for 2026

Selection Criteria

We vetted each event management platform and event organiser software in this list by analyzing extensive customer reviews and testimonials on popular platforms like G2, Capterra, Gartner, and beyond.

And for each software, we’ve gauged multiple parameters, because price alone shouldn’t drive your decision, as our Sales Director Stephany Kaprielian warns:

Here’s what we looked at:

• Ease of Use: How straightforward is it to set up and implement event workflows, and how easy is it to create templates for future events?
• Customization: Does the platform truly offer extensive customization, or is it simply marketed as such while providing only limited configuration options?
• Features: How robust is the platform’s feature set? For example, does it allow for significant personalization, and does it incorporate AI tools?
• Customer Support: Is the customer support genuinely helpful, or do users have to face long wait times and endless queues to get responses?
• Pricing: Does the platform offer good value for the price, or is it lacking in terms of what you get for the cost?

Why Trust this Review

vFairs’ core philosophy has always been about going the extra mile to help event professionals create memorable experiences that people love. Since 2016, we’ve powered over 50,000 events, supported more than 100,000 exhibitors, and welcomed over 100 million attendees.

By collaborating closely with organizers, sponsors, and attendees, we gain valuable insights into their challenges, desires, and what makes a platform truly effective for them. These conversations directly influence how we help others choose the right event registration tools.

This review is shaped by that experience: years of hands-on work, direct feedback from real users, and a sincere commitment to helping you find an event planning software that saves time, reduces stress, and enhances the overall event experience.

9 Best All-In-One Event Management Software in 2026

First category in our event management software comparison is all-in-one event management platforms. With these software, you don’t have to juggle around various tools. You can get everything done in one place, whether it’s ticketing, registration, exhibitor management, virtual event platform, and beyond.

1. vFairs

Best for: all-in-one event management, advanced event registration & ticketing, in-depth & real-time event reporting, event marketing, etc. 

vFairs is the top event management software, backed by multiple accolades, including being named a leader in the 2026 Gartner® Magic Quadrant™ for the second consecutive year.

It’s known for its customer-focused approach and consistently high ratings. On G2, over 1,700 users give it a 4.7/5 rating, praising its flexibility, customization, and excellent support.

It has all the event management tools you need to run successful events: registration, exhibitor and sponsor management, mobile apps for attendees, and handling hundreds of abstracts.

Here are three key reasons event professionals choose vFairs:

• Customization: vFairs supports full customization, including white-labeling for unique event needs.
  
• Ease of Use: It’s simple to launch and templatize events, saving time on future ones.
  
• Customer Support: vFairs’ support team is highly praised, with customers often mentioning their dedicated project managers by name, as if they’re part of the team.

Key Features

Event Registration & Ticketing 

Event sign-ups shouldn’t feel like a chore, for you or your attendees. With vFairs, you can set up a branded landing page, customize forms, and accept payments through trusted gateways in minutes. 

Attendee data automatically organizes into segments, while built-in email automation and LinkedIn community tools help you keep people engaged long before event day. Everything works together to get more people through the door with less manual effort.

Onsite Check-ins and Badge Printing

We know the frustration of watching queues snake around the lobby while your team scrambles with clipboards. 

vFairs turns that chaos into a smooth flow with self-check-in kiosks, QR code scans, and even facial recognition check-in. It couples the check-in process with customized, tiered badge printing. Plus, you get real-time data, so you always know how many people are in and how many are left. 

vFairs Mobile App

Attendees expect convenience, and nothing’s more convenient than having the event in their pocket. The vFairs mobile app lets them build personal agendas, access all resources digitally, and connect with others through QR codes and chat. Sponsors and exhibitors also benefit from features like booths, event feeds, and even silent auctions. It’s a single hub that makes the event more accessible, interactive, and memorable for everyone.

Attendee, Speaker & Exhibitor Management

Behind every great event are countless moving parts, and vFairs helps you keep them all under control. You can upload speaker bios, session details, and exhibitor resources directly into hubs where attendees can easily find them. Exhibitors get flexible booth options with full support and training, while attendees enjoy smooth logins and reliable access. This leads to less back-and-forth for you, more clarity for everyone else.

Virtual Event Platform

Going virtual shouldn’t mean sacrificing impact. With vFairs, you can host fully branded virtual events that look and feel like the real thing, complete with lobbies, auditoriums, networking lounges, and sponsor spaces. Attendees can explore interactive booths, download resources, chat with exhibitors, or even book 1:1 meetings without leaving their screens.

Pros & Cons

vFairs often receives some of the best event management software reviews from its customers. Here’s what they have to say: 

Pros

• “The standout strength of vFairs is their exceptional technical support team. They are consistently responsive, patient, and incredibly dedicated, often going above and beyond to help us navigate the platform and bring our vision to life.” – Verified User in Venture Capital
• Vfairs was a great tool for our Foodcentric event, which hosted over 150 suppliers/brokers and over 1,000 attendees. Our suppliers thought the app was extremely easy to use for lead captures during the show. – Kara T. Marketing Manager

Cons

• “As a virtual platform, there is not much that I dislike. I sometimes find the backend confusing to navigate and sometimes forget where certain functionalities are located.” – Verified User in Non-Profit Organization Management
• It’s new and there are still updates happening – this is normal as other apps we had were the same. – Verified User in Non-Profit Organization Management

Pricing

We work with our customers to first understand their needs and offer them a custom price that fits their event size and product requirements. You can choose an annual license or an event plan. Get in touch with our sales team to get a quote.

2. PheedLoop

Best for:  Conferences  and  trade shows

PheedLoop is an event management software that covers everything from registration to on-site execution. It includes event websites and registration, check-in and badge printing, on-site lead retrieval, mobile event app, exhibitor management, and more. 

Because of this breadth, it’s often chosen by organizations that want an “all-in-one” solution that can scale as they grow. PheedLoop is also known for its modular pricing: you can add only the features you need (e.g., check-in app, mobile app, etc.) to save cost. 

While the platform is generally easy to use for many users, reviews share that the platform’s customization capabilities are limited. Plus, the customer support is available through email. However, event planners noted that they’d appreciate it if live support options were available via call.

Key Features

• Registration & Websites: You can launch fully branded event websites with custom ticketing and registration. Add promo codes, surveys, speaker bios, and sponsor listings, all without needing dev help.
  
• Check-in & Badging: You can check in attendees with a mobile app or a self-service kiosk. Scan QR codes, print badges wirelessly from tablets or laptops, and keep lines moving.
  
• Exhibitor Management: You get exhibitor dashboards where teams can capture leads, book meetings, and showcase products. Use the floor plan builder to design interactive booth maps with ease.

Pros & Cons

Pros

• “It makes it easier to put images and other elements on a webpage. Has dedicated sections that we can add or remove.” – Verified User in Information Technology and Services
• “The reports the system generates should be available post event as well. Once the contract expires, there is no way to access reports.” – Maria C.

Cons

• “Sometimes it’s a little tricky to integrate it with wordpress” – Verified User in Information Technology and Services 
• “Information pertaining to our association’s events is centralized in one area.” Maria C.

Pricing

PheedLoop offers custom enterprise packages. Pricing scales with event size. Visit their website to get an updated pricing breakdown.

Explore PheedLoop alternatives.

3. KonfHub

Best for: AI-powered Event Management

KonfHub is an event management platform designed to simplify the entire process of organizing conferences, webinars, workshops, and more. 

It offers a wide range of features to streamline event management. The core functionalities include creating event websites, managing ticketing and registration, hosting virtual events, and providing onsite check-in options. Plus, it offers engagement tools to enhance attendee interaction. 

KonfHub also stands out with unique features like automated certificate generation, detailed event analytics, and innovative AI-powered tools, such as face-detection check-in and an AI-driven photo gallery.

Users have noted that the platform is difficult to navigate and wish the UI was more intuitive.

Key Features

• Ticketing & Registration: You can set up custom event websites using ready-made templates for RSVPs, paid tickets, and attendee data collection. 
  
• Content & Engagement: Keep attendees engaged with live polling, Q&A sessions, and fun quiz contests through QuizHub. 
  
• Onsite & Hybrid Support: If you’re hosting in-person events, you’ll get features like badge printing and kiosk check-ins. Exhibitors can manage their booths through a dedicated portal, while hybrid streaming tools make it easy to broadcast live sessions to a wider audience.

Pros & Cons

Pros

• “End to End event management tool. Its not just for ticketing. We were able to run pre and post event engagement using Konfhub.” – Sanooj M. CEO
• “The platform is genuinely easy to use. Event creation, ticket configuration, and dashboard navigation are intuitive.” – Amit G. Co-Founder

Cons

• “The platform offers limited options for customizing the event page design, which can be restrictive. There are also constraints on bulk uploads.” – Verified User in Education Management
• “There were a few minor bugs in the app that occasionally affected the user experience.” – Verified User in Professional Training

Pricing

At the time of writing, KonfHub offers three pricing tiers: $499 per event (Lite), $1499 per event (Silver) and custom pricing for the Gold tier. Visit their website for more information. 

4. EventsAir

Best for: Academic conferences

EventsAir is the go-to for conference organizers who also have to manage abstract submissions, with built-in tools to track, review, assign speakers, and build schedules all from the same platform. It’s especially strong for academic association meetings, government summits, and global events involving many moving parts. 

Users often praise it for its feature richness and centralized database, though some mention occasional bugs and a learning curve.

Key Features

• All-in-one event management: You can manage registration, travel, accommodation, budgeting, and even abstract submissions all in one place.
• Engagement tools: You get interactive features like live polling, Q&A, gamification, and a branded mobile app to keep your attendees engaged throughout the event.
• Powerful reporting: You can access real-time reports to track everything from registration numbers to sponsorship ROI, giving you the insights you need to improve your events.

Pros & Cons

Pros

• “I like how Events Air allows you to have all aspects of your project in one product. It is great fundamentally and the response from the team when there are issues is great and timely” – Verified user in event services.
• “Setup of online sites, reports and general use of the system is straightforward and anything not immediately evident in its application/use is readily explained by sales or support. Everyone works as a team to resolve issues and make the product outstanding.” – Denise Q.

Cons

• “It is still clunky in some respects and I think a bit more in terms of educating the user on what it can do needs to be improved and ore frequent.” – Verified user in event services.
• “Survey management and compilation of results leaves a lot to be desired – needs more options for exports – such as pie charts, etc directly from the results obtained section. Planned communications do not always keep set filters.” – Denise Q.

Pricing

Pricing scales based on the number of events. Contact sales for a custom pricing quote.

5. InEvent

Best for: Corporate and educational events

InEvent is a full-featured event management platform built for virtual, hybrid, or in-person events, and one of the few platforms built natively on Microsoft Azure with deep integrations into Teams, Outlook, and Dynamics 365, making it a strong fit for enterprise teams already in the Microsoft ecosystem. It offers tools from registration to live streaming, agenda management, and attendee engagement.

Users frequently praise its flexibility and support, especially for mid-to-large-sized events. On the flip side, some report that a lot of integrations are required for complex functionality, and they aren’t always straightforward.

Key Features

• Easy Communication & Marketing Tools: You can build event websites or landing pages, send automated email campaigns, manage your contact lists, and even generate leads through social media promotions.
  
• Support for Every Event Format: Whether your event is virtual, hybrid, or in-person, you’ll get features like live streaming, virtual booths, interactive chats, polls, Q&A, multi-track scheduling, and real-time agenda updates.
  
• Customization & Reliable Support: You can customize branding, registration forms, and engagement tools. Plus, you’ll have access to responsive customer support and helpful documentation when you need it.

Pros & Cons

Pros

• “InEvent can effectively cater to different event types: webinars, conferences, etc. The Live Studio provides lots of customization for creating a personalized and engaging viewer experience. InEvent stands out in terms of support – offers comprehensive training and 24/7 live chat for further assistance.” – Verified User in E-Learning
• “InEvent allocates a wide array of event creation and out-of-the box integration options. It allows me to plan and execute virtual and hybrid events.” – Mona K.

Cons

• “Integration with apps like Salesforce can be less straightforward, and requires collaboration with the InEvent team to resolve. Pricing tends to be on the higher side, which may warrant consideration as an investment.” – Verified User in E-Learning
• “It demands a lot of integration, mainly to enhance ticketing.”- Mona K.

Pricing

InEvent offers three pricing tiers: Essential, Premier, and Elite. However, pricing for all of them isn’t listed publicly. Contact InEvent directly to learn about pricing for each tier.

6. Zuddl

Best for: Conferences and trade shows

Zuddl is designed to be a modular event management platform. You pick the features/modules you need, like registration, onsite check-in, mobile app, virtual components, etc., and scale as your event requirements grow. 

It supports virtual, hybrid, and in-person events. Users like that it’s customizable and aesthetically well-designed, but some mention interface complexity and occasional bugs. 

Key Features

• Flexible & Scalable Setup: You only activate the modules you need, and you can upgrade as your events grow. Zuddl offers different plans for conferences, field events, and more, with add-ons for both virtual and in-person needs.
  
• Customization & Engagement Tools: You get a landing page builder, flexible registration flows, a mobile app for attendees, onsite check-in with badge printing, session check-in/out, speaker and exhibitor management, plus branding and theming options.
  
• Analytics, Integrations & Support: You can track real-time analytics through dashboards, integrate with your marketing or CRM tools, and rely on white-glove onboarding and day-of support for smooth execution.

Pros & Cons

Pros

• “Easy to use once you become familiar with all of the robust capabilities. It’s completely customizable but has pre-built templates if you have limited experience building emails, workflows, etc.” – Verified User in Computer Science
• “The platform’s robust integration with CRM systems allows for real-time data synchronization.” – Verified User in Computer and Network Security

Cons

• “At times there can be bugs (like with any software), we find there are sometimes too many steps to set up an event, and the landing page builds could use some additional simplification.” – Verified User in Information Technology and Services
• “Initial set up very overwhelming and stressful”  – Verified User in Computer and Network Security

Pricing

Zuddl offers three core pricing tiers based on the type of events you’re running, with plans billed annually. Visit their website to learn more.

7. Cvent

Best for: Event registration software

Cvent, one of the best event management software, caters to event organizers hosting events of different sizes — from small events to large conferences. It offers diverse and complete solutions for planning and building your event to connect your audience and execute a dynamic virtual, hybrid, or in-person event.

If you’re looking for a platform that offers a variety of seamless integrations, Cvent might be right for you. It offers great third-party integrations such as CRMs and event marketing tools.

However, users have reported that the platform is complicated with tons of customization options and a steep learning curve. Moreover, they also claim that it’s on the pricier side. So if you’re looking for more affordable alternatives, keep scrolling!

Key Features

• Registration & Marketing Tools: You can design branded landing pages, send reminders, and manage registrations, but know that most of the marketing work is still on you.
  
• Event Content Management: You can upload videos, presentations, and resources easily. Assign tasks to speakers, too, though you may need to step in if tech issues pop up.
  
• Exhibitor Management: You can let exhibitors manage their own profiles, booths, and schedules, but you’ll likely need to train them beforehand for things to run smoothly.

Pros & Con

Pros

• “User interface is relatively straightforward compared to other platforms and the ability to customize the platform to our specific use case is a must have for our event.” – Verified User in Events Services
• “We like that it can handle registration, event websites, attendee communications, reporting, and on-site management without needing a patchwork of separate tools.” – Elsworth L. Training Coordinator

Cons

• “The registration process is horrible and clunky. The hardware required for check-in makes the process slow and annoying. The cost is laughable for what you gain as well.” – Verified User in Primary/Secondary Education
• “Platform has a learning curve, especially for new users managing complex events.” Verified User in Computer Software

Pricing

Cvent’s pricing isn’t published on their website. Contact their sales team for a quote.

8. EventMobi

Best for: Associations and corporations

EventMobi is a flexible event experience platform known for customizable event apps and strong engagement tools. It lets you design everything from interactive agendas and live polls to venue maps and content libraries. 

The mobile app is fully white-labeled and supports features like attendee messaging, photo galleries, and gamification. EventMobi also provides on-site features (badges, check-in), lead capture, and a web registration module.

It’s often used by associations, corporates, and organizations that want a polished app with broad feature coverage. 

Users often praise it for its ease of use and intuitive interface. Some users, however, raised concerns about the badge printing software not being as fast as they wanted it to be.

Key Features

• Live Engagement: Real-time polling, surveys, and Q&A during sessions. Gamification with a leaderboard encourages participation. Attendees can post in social walls and share photos.
  
• Networking & Messaging: In-app messaging and attendee directories support networking. Users can schedule meetings with other attendees.
  
• Content Management: Floor maps with interactive booths, sponsor ads, and resource library (for handouts, videos). Administrators can push announcements and news feeds.

Pros & Cons

Pros

• “Simple to create registration forms with conditions; easy to use; helps simplify registrations.” Stephanie L.
• “I was able to find all of my session that I signed up for and to get real time updates” – Verified user in Event Services

Cons

• “Building a bilingual app is difficult and there could be better integration for bilingual support” – Verified User in Public Policy
• “I found that we had difficulty trying to customize the app with our own icon for attendees. The branding of the app remained EventMobi, which was not what we desired.” – Kathy T.

Pricing

At the time of writing, EventMobi offers flexible event management pricing based on your needs. Visit their event page to get an updated pricing breakdown.

9. Brella

Best for:  Networking  and matchmaking events

Brella is an event management platform that focuses on connecting attendees and sponsors through AI-powered matchmaking. 

It’s aimed at exhibitions and conferences where one-on-one meetings are a priority. Brella provides a fully branded event app (iOS/Android and web) that enables attendees to schedule 1:1 video or in-person meetings, chat, and access personalized agendas. Plus, they’ve also got features to help you with ticketing, registration, sponsor management, and beyond.

Users typically find the platform easy to use. However, a few reviewers mention the mobile app can feel restrictive (e.g., limited customization or trial options).

Key Features

• 1:1 Meeting Scheduler: Easy booking of one-on-one meetings with chat, video, and calendar integration, tailored to attendees’ interests.
  
• Customizable Event App: White-label app and web interface let you align the design with your brand. The interface is described as sleek and user-centric.
  
• Analytics & Lead Management: Real-time dashboard tracks meeting outcomes, attendee interest, and sponsor ROI (e.g., lead retrieval from meetings).

Pros & Cons

Pros

• “Brella makes event networking genuinely useful by matching attendees based on their interests and goals. The app is easy to use and helps us schedule meetings efficiently.” – Nelson C. Event Management Professional
• “I use it for tradeshow events that I am attending to pre-book appointments for either before-the-show meetings or on-site. It’s great to see the attendance ahead of time.” – Brendan S. Sales Rep

Cons

• “The App seems to self-pick people it thinks I should meet. Not that effective and not the right people.” – Brendan S. Sales Rep
• “Some features feel limited and the interface can occasionally feel cluttered during large events.” – Nelson C. Event Management Professional

Pricing

Since Brella’s pricing isn’t available on their site, you’ll have to contact their sales team for details.

8 Best Virtual Event Management Software in 2026

Now, let’s get into virtual event management platforms. These software shine when it comes to virtual conferences, expos, summits, and beyond, with their 3D event venues and webinar management capabilities.

1. Zoom Events

Best for: Online meetings

Zoom Events works best when your attendees are already on Zoom daily and a low-friction setup matters more than a full event experience. It can handle single and multi-day conferences, but it wasn’t built as a dedicated event platform, and that shows. Features like customizable exhibitor halls, and advanced networking that purpose-built platforms offer aren’t here, which makes it a reasonable choice for small internal events.

Key Features

• Conference Set Up & Management: You can host free or paid events of any size, from single-day webinars to multi-day conferences. Zoom lets you run concurrent sessions, record them, and offer replays on demand.
  
• Event Builder: You get a simple builder tool to customize your event’s look and feel with your branding. It’s easy to set up sessions, upload content, and manage speaker details. However, customization is limited compared to more robust all-in-one platforms.
  
• Event Analytics: You can track attendee engagement, ticket sales, registrations, and revenue through one analytics dashboard. 

Pros & Cons

Pros

• “What I like most about Zoom Events and Webinars is how easy they make it to manage large virtual events while still creating a professional experience for attendees.” – Evan L. Technology & Risk Advisor
• “I use Zoom Events and Webinars to record events and webinars, as well as for our podcast segments. I find it an all-encompassing video, interview, and webinar platform.” – Max P. Director of Marketing

Cons

• “I don’t like using the resource library and wish support was more high-touch.” – Trish H.
• “Sometimes the platform takes a bit longer to load, especially when multiple browser tabs are open. If I go back to the event lobby after switching tabs, the screen occasionally turns blank for a few seconds before it refreshes.” – Tarun K. Founder and CEO

Pricing

At the time of writing, Zoom Events offers varying event management software pricing depending on the total number of attendees at your event. Visit their website for a detailed pricing breakdown.

2. Goldcast

Best for: Virtual Conferences

Goldcast is an AI-first virtual event platform built specifically for B2B marketing teams that want to host engaging virtual conferences, webinars, and summits. It supports a variety of event types, webinars, multi-session virtual events, event series, and in-person field events, with intuitive setup and branded templates to help you scale repeatable events. 

Where Goldcast really stands out is attendee engagement. It lets you foster engagement with polls, video Q&As, GIFs, and more, and creates a show-like experience with overlays, session autoplay, and captions. Beyond the live event, it automatically generates AI-driven assets for social posts, blog content, and on-demand clips as soon as your event ends.

Key Features

• Attendee Engagement Tools: Boost attendance with automatic calendar holds and keep audiences hooked with polls, video Q&As, GIFs, and session autoplay.
• AI-Powered Branding & Setup: Goldcast automatically generates a fully branded registration page and event experience based on your brand kit, so you can launch faster without design bottlenecks. 
• Analytics & Integrations: You can track engagement and attendee behavior across events, sync engagement data with your favorite tools, and measure pipeline and revenue metrics to justify spend.

Pros & Cons

Pros

• “It can host a large number of concurrent events. The temporization of events simplify timing workflow in production cost.” – Verified User in Financial Services
• “Great webinar platform that integrates with our tech stack, provides decent analytics, some good options in terms of personalisation of the webinar room with a nice experience for participants.” – Verified User in Information Technology

Cons

• “The UX can sometimes be confusing (e.g., for speakers to join or in the back-end to set up webinars).” – Verified User in Information Technology
• “The data and reporting features are subpar. It’ll integrate with some things, but the data structures never seemed to quite align. Reports take forever to generate and still leave questions unanswered.” – Verified User in Financial Services

Pricing

Contact for custom pricing.

3. GoTo Webinar

Best for: Online conferences

GoTo Webinar is an all-in-one webinar and conference management platform, and makes it to the list of best event management platforms as well by offering event management services. GoTo Webinar also offers an event producer for extensive white-glove and technical support throughout your event. They will handle all the behind-the-scenes technicalities while you focus on your attendees and give them good value for their time.

However, they market themselves primarily as a virtual conference platform with some good webinar management and hosting features. You may be able to get more holistic features with other platforms; have a look at GoTo Webinar’s comparison with vFairs to make the best choice.

Key Features

• Email Marketing Automation: You can send invitations, reminders, and follow-ups with built-in email tools and CRM integrations.
• Attendee Management: You can manage registrations, contact cards, and ticketing directly in the platform. Payments go through Stripe only, which limits flexibility compared to competitors.
• Engagement Dashboard: You can track webinar views, engagement, and attendee behavior through detailed reports. These insights help you measure success and improve future events.

Pros & Cons

Pros

• “I like that GoTo Webinar is very easy to set up, which simplifies our process of hosting webinars to build our clientele.” – James C. Marketing Director
• “I like that GoTo Webinar is straightforward to use and offers an intuitive setup.” – Verified User in Computer Software

Cons

• “GoToWebinar is the most basic webinar tool that offers nothing more than any other tool. Customer support is impossible to reach and is completely outsourced. When you do get a hold of them, they are never any help.” – Forrester S.
• “At times, it feels a bit outdated and lacks extensive customization options. The pricing may be steep for smaller users.” Tilak M. Lead Generation Specialist

Pricing

At the time of writing, the platform offers three pricing plans, starting at $69 a month.

4. Stova (Formerly MeetingPlay & Aventri)

Best for: Online conferences

Stova is a conference management software that specializes in customized event experiences.

It can deliver fully branded 2D or 3D virtual venues, complete with video studios and graphics. The platform supports rich networking (avatars or chat, meeting scheduling), live streaming, breakout sessions, and engagement features (gamification, polls, swag). 

The platform is usually praised for its responsive customer support. Others mention that the feature set isn’t comprehensive. For example, there’s no invitee list in the system, and there is no way to register people manually. People have also commented that its interface isn’t easy to use,

Key Features

• Custom Virtual Environments: Branded 2D or 3D “spaces” (lobby, auditorium, expo halls) with custom artwork. This can include virtual booths with video chat, sponsor lounges, and even simulated physical venue layouts.
  
• AI Engagement & Networking: Tools like AI matchmaking and advanced filters help attendees find contacts. 
  
• Webinar & Session Tools: Robust content delivery options: multi-track streaming, breakout rooms, and an integrated production studio. Organizers can stream multi-speaker keynotes or workshops with professional transitions.
  

Pros & Cons

Pros

• The only advantage of using Aventri/Stova is that the program accepts credit cards.” – Rosalind R.
• “I would say the support and the capacity of following up with registrations on big scale and high level events.” – Sofia C.

Cons

• “Limited functionality on each site and the site crashes, often.” – Verified User in Information Services
• “The interface is very old-looking, and there are a lot of limitations not only in terms of design but also in terms of solutions.” – Sofia C

Pricing

At the time of pricing, Stova offers three packages with pricing for all of them published on their site:

• Core: $1,995 + per registration starting at $3.00
• Pro: $5,995 + per registration starting at $4.50
• Enterprise: $12,995 + per registration starting at $5.60

5. Airmeet

Best for: Networking events

Airmeet is a virtual and hybrid event platform designed to help organizers host engaging, interactive online experiences. It supports webinars, summits, workshops, conferences, expos, and hybrid events.

It strives to replicate some of the vibe of in‑person events (networking, side conversations) in a digital setting via features like virtual tables, social lounges, and breakout rooms. While the platform is largely easy to use, some users have shared that the customer support isn’t very responsive.

Key Features

• Ticketing & Registration: You can set up paid or free events with tiered ticketing, manage registrations, and process secure online payments. 
  
• CRM Integrations: You can connect Airmeet with your existing CRM and email automation tools. This makes it easier to manage data in one place without manual transfers.
  
• Networking & Engagement Features: You can use Airmeet’s speed networking, virtual lounges, and matchmaking tools to help attendees connect meaningfully. 

Pros & Cons

Pros

• “Airmeet is fantastic for running large virtual events or conferences. I love that it allows you to set up a schedule of multiple sessions, the ability for audience members to network and interact with speakers.” – Josh L. Creative Director
• “I use Airmeet for my webinars and meetups because it breaks the monotony of standard video calls. It’s super user-friendly, with networking tables that make connecting feel real.” – Bhavishya G.

Cons

• “The onboarding process on Airmeet can be tricky for new users, especially for speakers or attendees who are less technically minded. Along with this, customization can be somewhat limited.” – John W. Web Producer
• “The mobile app is clunky and difficult to use, and it’s more for virtual events, not in-person.” – Dylan C.

Pricing

Airmeet Webinars start at $167/month. For Airmeet Events, contact them directly for a quote.

6. HeySummit

Best for: Virtual summits and multi-speaker conferences

HeySummit is a virtual webinar platform positioned for entrepreneurs, course creators, and thought leaders running online conferences. It allows users to host live or evergreen (replay) summits with features like automatic event funnels, ticket sales, and community building. 

Their key strengths include easy setup and built-in lead generation. The platform provides landing page templates, email marketing (with automated drip sequences), and monetization (paid tickets, sponsorship packages, donations). 

Users are generally satisfied with the platform; however, some do note that the platform is still new, and the updates are frequent. Plus, customization options are limited as well.

Key Features

• Summit Websites & Funnels: Quick-setup landing pages for events, with opt-in forms and integrated email sequences. Designed for conversion with countdown timers and social proof.
  
• Live & Evergreen: Supports live (date/time) events with streaming integration (Zoom, YouTube, Crowdcast), as well as on-demand evergreen sessions that unlock on a schedule for attendees. 
  
• Engagement: Interactive features like session live chat, Q&A, polls, and quizzes. A point system and leaderboard reward attendees for engaging (viewing sessions, inviting friends, etc.), which helps drive completion.

Pros & Cons

Pros

• “The most impressive thing about HeySummit is its completeness: the designers have not only thought of almost everything you would ever need to run a conference, they have answered those needs with effective and detailed design.” – Bruce M.
• “The system is so good everyone thought I had a team behind me putting the event on when really it was just me.” – Benjamin M. Managing Partner

Cons:

• “There is a learning curve, although there are very good support documents and videos.” – Richard B.
• “While there have been advancements to the page layout builder, right now it’s primarily limited to the landing page. The ability to customize the other pages similarly would be great too.” – Verified User in Media Production

Pricing

At the time of writing, HeySummit offers three flexible pricing plans, starting at $33/month for Starter, $66/month for Growth, and $158 for Success. Visit the website to get more information.

7. ON24 

Best for: Webinars and Virtual Events

ON24 is a leading webinar and virtual events platform known for its deep engagement analytics and marketing capabilities. It’s designed for companies that run large-scale webinars and content experiences for lead generation and nurture. 

ON24’s platform includes interactive webinar rooms, virtual event environments, and “Content Hubs” for on-demand media libraries. The focus is on capturing first-party data: every Q&A, poll response, and slide viewed is tracked to produce engagement scores for each attendee. 

The platform has a good customer service experience; however, customers share three issues with the platform. First, there’s a steep learning curve with the software. Second, it can be clunky at times. And third, it’s relatively expensive.

Key Features

• Webinar Studio: Host polished webinars with multiple presenters, HD video, polls, Q&A, and downloadable resources. Everything runs in the browser, so attendees don’t need to install extra software.
  
• Virtual Event Spaces: Build immersive online conferences with multiple tracks, exhibitor booths, networking lounges, and branded lobbies to mirror an in-person experience.
  
• Content Hubs: Offer a central hub for recordings, e-books, and other resources. It’s ideal for gated content distribution while also boosting your SEO.

Pros & Cons

Pros

• “I like the customization of the platform. The ability to add widgets is great, and I find the integrated sales features to be nice.” – Loriann F.
• “I enjoy how easy it is to set up a webinar, and I enjoy that Craig is available to help us when we need it.” – Bailey A.

Cons

• “I think there are still many things I can’t do with the unpaid version, for example, I can’t transcribe videos, and it’s difficult to download videos because it takes a long time. I would like those two things to be improved.” – Verified User in Marketing and Advertising
• “The inability to generate closed captions makes it difficult to accommodate audiences who are hearing impaired.” – Verified User in E-Learning

Pricing

Visit their site to contact sales for pricing.

8. RingCentral Events (Previously Hopin)

Best for: Event networking

RingCentral Events is built on the foundation of Hopin, one of the earliest dedicated virtual event platforms, which gives it a mature networking setup with virtual stages, expo booths, and breakout rooms. The platform allows for scalability with the capacity to manage 10,000 attendees. However, users have reported that some modules, like the speaker backend, glitch before and during the event, disrupting the user experience. 

Key Features

• Customized Landing Pages: Build branded event pages that showcase your agenda, speakers, and resources all in one place. It’s a straightforward way to give attendees a polished starting point.
  
• Live Streaming Management: Stream live sessions or pre-recorded content with professional touches like overlays, logos, and even a virtual green room for speakers. 
  
• Engagement Tools: Keep attendees connected through 1:1 meetings, group chats, and video calls. While simple, these features help maintain interaction and make the event feel more collaborative.

Pros & Cons 

Pros

• “The user interface is clean and intuitive, and I really like the AI feature that summarizes my conversations into short, easy-to-understand statements.” – Shah Nawaz K. Product Support Analyst
• “It is simple in use, easy to set-up events and it is one of the most interesting events platform if you are looking for a cheap solution.” – Verified User in Telecommunications

Cons

• “Live customer support is missing to resolve development queries.” – Kamesh M. Developer
• “Some users find that RingCentral Events has a learning curve, especially when setting up complex events or customizing advanced features.” – Jahn M. Operations Manager

Pricing

At the time of writing this piece, RingCentral (Hopin) offers a bunch of different pricing options that you can subscribe to on a monthly or annual basis, starting $99 per month.

7 Best Event Ticketing and Registration Software in 2026

Event registration and ticketing platforms help streamline registrations in particular, with branded event landing pages, customized registration forms, and multiple ticketing options.

1. Eventbrite

Best for: Ticket payment management for smaller-scale events

Eventbrite is a software for event planning professionals with features mainly related to event ticketing, payment management, tiered packages, complete platform customization, and email confirmations and reminders. 

Eventbrite can be a good fit for smaller events like a conference or a huge concert. Eventbrite is suitable if you are only looking for an exclusive ticketing platform, but if you’re interested in an all-in-one platform, then Eventbrite might not be that.

Key Features

• Eventbrite Marketplace: You can create branded event pages, list them on the Marketplace, and start selling tickets. You’ll also be able to set up recurring events and connect with attendees through email blasts and reminders.
• Mobile Functionality: You can let attendees register on web or mobile, and they can also browse events in the Eventbrite app, though customization in the app is limited.
• Analytics & Insights Dashboard: You can dive into sales trends and attendee behavior through Eventbrite’s analytics tools, filtering by ticket type, event date, and exporting data to help you refine future events. 

Pros & Cons

Pros

• “It is easy to create your events. It has so many options for different types of events and lots of features.” – Jua C. Digital Marketing
• “I like that I can set up an event in just 2 minutes with Eventbrite, which makes the process very efficient.” – Lee J. GTM Leader

Cons

• “The reporting isn’t great, and they don’t integrate well with other platforms. It feels like the platform was built in a way that makes it exhausting to combine their data with outside data.” – Maya G. CMO
• “The cost/fees add up, especially for a small company with smaller events.” – Kristen R. Digital Director

Pricing

At the time of writing, the platform offers three pricing editions: flex, pro, and premium. Get in touch with their sales team for detailed pricing breakdown.

2. Timely Event Ticketing

Best for: Embedding ticketing directly into your existing website or calendar

Timely event management platform isn’t an all-in-one solution for setting up events, but it can help with managing ticketing and calendars. 

From creating your event and listing it on Timely to the actual execution, the platform facilitates you at all steps. You can promote your event using the marketing solutions, organize everything with the calendar tool, and set up attendee registrations and check-ins. 

All this makes the platform a good alternative to solutions that offer ticketing and registrations only but a more holistic event management platform like vFairs will have more functionality.

Key Features

• Event Calendar: You can set up single, multi-day, or recurring events in minutes, customize them with branding, and embed the calendar on your own website. 
  
• Event Registration Tools: You can create branded RSVP and registration pages with ready-made templates. The system integrates with your website, though customization is limited and requires an existing event site.
  
• Event Ticketing Solution: You can sell tickets online through a secure self-service portal and link it with your calendar to drive sales. Just note that costs can add up if you’re using another event platform.

Pros & Cons

Pros

• “I like how user friendly it is to add items to your calendar. The layout and look of the calendar is great also.” Kat D.
• “I love how flexible this software is! We have events that repeat throughout the year with random breaks and weeks/days off. This software makes event management a breeze.” – Stephen O.

Cons

• “I think their biggest downfall is the lack of a knowledgebase on how to use certain aspects of the software.” – Vicki L.
• “Once we figured out that we are using the online cloud version and changed our systems, was great but getting there was a hassle.” – Jean Y., Food & Beverages

Pricing

Contact Timely’s sales team for a custom pricing quote.

3. Eventzilla

Best for: Low-budget community events, conferences, and trainings

Eventzilla is another great vendor in the event management technologies arena, which is particularly well-suited for event ticketing and registration.

The software is designed to be easy for both organizers and attendees: you can launch a custom event site (with multiple ticket types, forms, and payment processing) in minutes. The platform also includes a mobile app for attendees, integrated email invites, surveys, and badge printing. 

It’s often praised for its straightforwardness and low cost. However, you’ll also find a lot of customers complaining about integration limitations. Plus, customer service isn’t as responsive as users expect it to be. 

Eventzilla is well-suited for community events, conferences, and trainings where budget is a concern.

Key Features

• Branded Event Site & Registration: You can easily create custom event websites with a no-code builder, including registration forms and ticketing. It supports different ticket types, discount codes, promo offers, and waitlists, plus integrates with Stripe and PayPal for payments.
• Marketing & Email: You can use built-in email marketing to send invitations, reminders, and automated communications (like confirmations and follow-ups). You can also embed the registration form on any website.
• On-site & Hybrid Tools: Use a mobile app and kiosks for quick check-ins and badge scanning at the door. For in-person trade shows, there are lead retrieval apps and interactive floor plans to help manage the event.

Pros & Cons

Pros

• “Easy to use interface. The ability to add custom questions to a form.” – Kelly D.
• “Made registering for our attendees very easy and straight forward. The integration with Zoom works well for the most part. The event hub is a really nice feature to have and makes it easy for the attendees. Overall, a positive experience” – Amanda V.

Cons

• “Had a couple of customer service requests go unanswered. The Zoom integration lacks the option to register for a series vs a single event.” –  Amanda V.
• “Cannot view custom questions/answers in the interface – have to run a report.” – Kelly D.

Pricing

Eventzilla offers simple and transparent pricing with flexible payment options. You can pay as you go or upfront with no hidden fees. Visit the pricing page on their website to get an updated breakdown.

4. Certain Event Management

Best for: Marketing and sales-oriented events

Certain is a corporate event management software with a strong focus on registration and rich analytics. 

It’s used for conferences, trade shows, and marketing webinars where detailed lead capture and sales integration are key. 

Certain’s platform captures attendee intent data across events, using AI to surface high-buying-signal leads. Its features include multi-tiered registration processes, product catalogs within registration, and sophisticated email/CRM integrations. 

The system is configurable. Event organizers can build multi-page flows, branch logic, and approval processes to match virtually any registration scenario. 

However, users have shared that there is a steeper learning curve and typically higher cost, which is suitable for enterprises with robust event programs.

Key Features

• Advanced Registration: You can create multi-step forms, enable group bookings, and let attendees pick sessions. On-site check-ins stay fast, even at massive scale.
  
• Marketing Integration: You can plug directly into CRMs like Salesforce, HubSpot, or Marketo. Attendee data flows in automatically to help you follow up faster.
  
• AI & Analytics: You get real-time lead scores, smart follow-up suggestions, and dashboards that show you exactly how your events are performing.

Pros & Cons

Pros

• “I like the look and feel of the platform. Most of the features are easy to use once learned. The Certain help desk is fast and thorough when helping with issues.” – Teresa M.
• “Ease of creating custom reports; Ability to copy prior event; Inventory management system; e-mail template that is not caught in spam folders. Seamless payment processing. – Michael E.

Cons

• “The system tends to be somewhat sensitive. When I add templates to the website, even a minor error like an extra space can cause the entire site to fail.” – Teresa M.
• “Certain is not very intuitive for me. I do stumble around with it a good bit. The initial setup was quite difficult. I had little training or support.” – Julie J.

Pricing

Pricing isn’t published on their website so you’ll have to contact sales for pricing.

5. Ticket Tailor

Best for: Concerts, theatre, and local gatherings

Ticket Tailor runs on a flat monthly fee rather than per-ticket commissions, which makes it increasingly cost-effective as ticket volumes grow.

The platform provides customizable event pages, mobile ticketing, and a free check-in app. It integrates with popular tools like Stripe, PayPal, and Mailchimp, and supports features such as discount codes, waitlists, and real-time sales reporting. Customers have shared that the platform is easy to use, but customization options are limited as compared to other options.

Key Features

• White-Label Checkout: Everything from the event page to confirmation emails can be fully branded with your fonts, images, and copy. For a small fee, you can even remove Ticket Tailor’s logo entirely.
  
• Website Widget: A simple HTML/JavaScript snippet lets you embed the ticket checkout on your own site (WordPress, Wix, etc.), so buyers never have to leave your page.
  
• Mobile App: The Ticket Tailor Check-in app (free) lets staff scan e-tickets at the door using phones or tablets.

Pros & Cons

Pros

• “The website is really responsive. Customers love the look of my website and it’s really customisable.” – Verified User in Entertainment
• “Good value, easy to use and you can also personalise the branding, colours etc to embed on website. Good customer support too.” – Verified User in Event Services.

Cons

• “Not many ways to customize tickets, like to add more than one person to the ticket group. – Karolina R.
• “I would prefer the option for our users to be able to log in and have their details saved, reducing the time for them to complete the booking process.” – Emma W.

Pricing

At the time of writing, Ticket Tailor offers flexible and cost-effective pricing with three main options, for free, paid, and charity-based events. Contact sales for pricing breakdown.

6. Eventleaf

Best for: Simple registration workflows

Eventleaf is a registration and attendee management platform that is especially well-liked by small to mid-size organizations needing an easy-to-use system without heavy overhead. 

It supports both in-person and virtual events, with features like badge printing, QR check-ins, custom registration forms, session tracking, surveys/polls, and email communications. 

Customers frequently point out its clean interface and responsive support. However, some want more design flexibility (branding/color customization, app branding consistency) and note that certain advanced features are only in higher tiers. 

Key Features

• Customizable Registration Paths & Forms: You can create different registration types, set exclusive access, collect custom fields, and have tailored options per registration type.
  
• Engagement & Interactive Attendee App: The mobile app supports live polls, Q&A, session ratings, messaging with other attendees/speakers, push notifications, note-taking, and feedback surveys. 
  
• On-Site Check-In & Badge / Lead Management: QR code scanning makes check-ins quick, and organizers can design and print badges onsite. Exhibitors can also capture leads easily, making it simple to track who attended which sessions.

Pros & Cons

Pros

• “Easy to use, sales rep. was friendly, helpful and quickly to respond to questions.” – Verified User in Accounting
• “The ability to print badges using the checkin App. The option to have a linked website.” – Verified User in Non-Profit Organization Management

Cons

• “Lack of check-in app for the starter and basic packages.”- Richard M.
• “The only real downside is that there is no ability to brand in the app and that doesnt carry across from the website. – Emma T.

Pricing

At the time of writing, Eventleaf works on a quote-based model, so you’ll need to request pricing based on your attendee volume and event needs.

7. Wild Apricot

Best for: Membership organizations and non-profits

Wild Apricot is a strong choice for non-profit organizations, associations, and membership-based groups that need an online registration platform built around their member database. Within minutes, users can create detailed event listings with customizable registration forms.

However, some limitations to be aware of: customizations may be limited, requiring workarounds. And customer service has been known to be inconsistent, especially when needed most.

Key Features

• Event Listings & Registration: Quickly create event listings with detailed descriptions and images. Tailor online registration forms to suit your event’s specific needs and capture essential attendee information.
• Website Calendar Integration: Events are automatically listed in a calendar on your organization’s website, ensuring a consistent online presence without manual duplication.
• Flexible Registration Options: Offer discounts and additional items as part of the registration process. Attendees can view and register for events from their mobile devices or computers. 

Pros & Cons

Pros:

• “Wild Apricot is a good platform for small to mid-sized associations who need to manage memberships, events and billing all in one place.” – Executive Officer, Small Business
• “All in one solution. Website creation and member management all in one platform is convenient,” – Susan D. Chief Implentation Officer

Cons:

• “Horrible customer service – even when elevated to certified mail to CEO. Wild Apricot WILL HAVE A CYBER HACK that compromises their client base.” – Robert P. W.
• “It is so antiquated. The technology is way behind. It is difficult to design an email that looks modern.” – Verified User in Non-Profit Organization Management

Pricing

Visit Wild Apricot’s website for current pricing tiers. Plans are typically structured around the number of contacts in your database.

5 Best Event Planning Software in 2026

Designed to help with the creative and organizational aspects, these event planning software offer tools for planning, coordinating, and designing event experiences. Best suited for planners looking to create visually engaging, customized, and branded event environments.

1. Whova

Best for: Corporate and networking events

Whova is one of the best event planner software providers that offers to save time and lets you stay in complete control of your event. Its attendee networking app is well-reputed among its users.

The online event management system capabilities of Whova promise to make the job easy for you with speaker management, attendance management, and more. However, users have often complained that the navigation on the platform can be difficult and customer support isn’t very responsive. 

Key Features

• Speaker & Content Management: You can let speakers upload their bios, headshots, and session details directly, saving you the hassle of chasing them down. Whova also gives you ready-made templates for speaker pages, so you don’t have to design them from scratch.
• Live Polls: You can run live polls and surveys to get feedback during your event. Attendees can respond through the app or email, making it easy for you to see what’s working and keep people engaged in real time.
• In-Depth Analytics & Event Reports: You get access to real-time metrics like ticket sales, check-ins, and engagement activities. After your event, you can download detailed reports to see what worked and where you can improve for next time.

Pros & Cons

Pros

• “Having an app like Whova that brings everything together in one place is a real game-changer when it comes to organizing conferences.” Pam S. Customer Experience Manager
• “After opening the app, I found it easy to follow, with common-sense tabs that made navigation straightforward.” – Ray K.

Cons

• “The interface is terrible. It’s hard to navigate and has so many features that the whole experience is dizzying. I can never find anything in the app and using the app feels forced.” Chip K.
• “The app can sometimes feel a bit cluttered with so many features in one place. Notifications can become overwhelming if not managed.” – Daniel A. Director of Office Operations

Pricing

Whova’s pricing isn’t listed on their site, so you’ll have to contact them directly for a custom quote

2. Splash by Cvent

 Best for: Branded  event  experiences

Splash is an event planning software focused on visually rich, branded event pages, invitations, and experiences. 

It lets marketers plan, promote, and measure in-person or virtual events from a single dashboard. Users can use drag-and-drop builders to create custom landing pages and invitations, manage RSVPs and ticketing, send email campaigns, and view analytics, all with a designer-friendly interface. 

Reviewers praise its customer support, saying it’s generally responsive and helpful. However, many note that there’s an initial learning curve, and the platform can be slightly confusing. Plus, the customization options are limited, as compared to other platforms.

Key Features

• Email Marketing & Automation: Built-in email campaign tools for invites, reminders, and follow-ups, with templates that match the event look and feel. Users noted strong RSVP management and email features.
• RSVP & Registration: Handles guest lists, waitlists, and multiple ticket types. Supports both free and paid registration. Integrates with Stripe/PayPal for payments.
• Analytics & Reporting: Real-time attendee tracking and analytics dashboards to measure registration trends and campaign effectiveness. Splash offers conversion tracking to analyze ROI.
  

Pros & Cons

Pros

• “Consistency Across Platforms like Offers a unified look across different devices or platforms.” – Praveen K.
• “Clean and visually appealing design, fast loading time , branding is clean and professional” – Harshad P.

Cons

• “Some features are not very intuitive and require a bit of a learning curve, especially for first-time users.” – Ashwin P.
• “Some of the system-generated features are not customizable, like the QR code pdf & sometimes I also face difficulties with adjusting the blocks & columns’ height & width across devices.” – Carrol V.

Pricing

Splash offers two packages: Pro and Enterprise. However, pricing isn’t published for either, so contact them directly for a quote.

3. Accelevents

Best for: Hybrid and in-person fundraisers

Accelevents is an all-in-one event and fundraiser platform, popular among non-profits, schools, and associations. It combines ticketing/registration, hybrid event tools, and specialized fundraising features (auctions, donations) in one system. This makes it a strong event management tool for galas, charity runs, and school fundraisers.

Users often highlight its user-friendliness and responsive support. However, some users also caution that the platform sometimes lags. Plus, the mobile app is great; however, the feature set could be more comprehensive.

Key Features

• Fundraising Engine: Integrated donation pages, silent auction and raffle modules, pledge drives, and auctioneer tools. Users report that the bidding experience is simple and pleasant, which is key to maximizing donations.
• Mobile Event App: For attendees to view agendas, chat, and participate in polls. Gamification features (points, leaderboard) increase engagement. The native app also supports video streams and virtual expo.
• Onsite Tools: Kiosk check-in (scanning QR codes on tickets), wireless badge printing, and exhibitor lead capture via app. Payment processing (Stripe, PayPal, Authorize.Net) is built in.

Pros & Cons

Pros

• “I use Accelevents to manage and support our online and hybrid events more effectively. What I appreciate most is how it brings everything related to an event into one centralized platform, making it easier to manage communication with attendees and track participation.” – Ashton E.
• “They are very easy to use and amazing platform to host events that could be virtual or hybrid, they have amazing virtual booths, live chat and best q&a tools.” – Verified User in Real Estate

Cons

• “I think a little more customization would be nice. There are some places that I would like to be able to customize more, such as the tops of web pages or maybe how a layout is designed.” – Meridith T.
• “For teams that want highly tailored event experiences, some additional flexibility would be helpful.” – Verified User in Mechanical and Industrial Engineering

Pricing

At the time of writing, Accelevents offers flexible pricing tailored to your event needs, starting from $7,500 for a single event. Contact sales for more information.

4. Planning Pod

Best for: Streamlining venue and operations 

Planning Pod is an all-in-one platform particularly well suited to venues, hotels, catering businesses, wedding halls, and event companies that handle both event logistics and venue or space booking. It combines many backend operations (contracts, proposals, invoicing, food & beverage orders, floor plans, booking calendars) along with attendee/ticketing tools. 

It’s most valuable when you need one platform to handle venue management and event-planning operations. Some users, particularly volunteers or nonprofits, praise its breadth of features and convenience. However, some mention there’s an initial learning curve.

Key Features

• Automation, Reporting & Collaboration: Planning Pod helps you streamline workflows via tasks, checklists, templates, triggers/notifications. Also has dashboards and custom reports so you can see budgets, schedules, outstanding items etc. Collaboration tools include shared calendars, file sharing, internal messaging, and a central inbox for communication.
• Business Operations & Financial Management: Planning Pod helps you take care of contracts & e-signatures, invoices & payment tracking (including deposits & installments), and integrates payment processing so you can manage billing all in one place.
• Venue & Catering Tools: You can handle venue bookings and space reservations, design floor plans, schedule tours, manage banquet event orders (BEOs), food & beverage details, and equipment rentals, making event logistics far more organized.
  

Pros & Cons

Pros

• “Every data resource needed to plan a wedding or event is at your fingertips within the planning pod system.” – Rhonda L.
• “The layout for the program was easy to use. There were a lot of features that came in handy.” – Verified User in Resturants

Cons

• “The customer service is awful, the UI is insanely clunky, they sell you on customization but that’s a lie.” – Daryl L. Owner
• “I wish there was an online app. It would be extremely helpful and convenient to access information on our clients on the go.” – Verified User in Non-Profit Organization Management

Pricing

Pricing isn’t published, so contact sales for a quote.

5. Eventee

Best for: Building event apps

Eventee is a practical event planning tool for building attendee-facing apps quickly and without technical complexity. It offers a straightforward and visually appealing interface accessible on both mobile and web platforms.

Eventee automatically generates a modern event homepage that organizers can personalize without any coding skills. Some downsides worth mentioning include limited customization, especially for design and branding, and a slight learning curve.

Key Features

• Auto-Generated Event Homepage: A modern event homepage is automatically created and ready to customize with your branding and content, no coding required.
• Multi-Device Accessibility: Attendees and organizers can access event details across smartphones, tablets, and desktops.
• Schedule & Speaker Management: Easily manage and display event schedules, session details, and speaker information within the app.

Pros & Cons

Pros:

• “I used Eventee for a large event, and it was very easy to create an online interactive agenda. The app let me include speaker bios, headshots, and session titles seamlessly.” – Mason P. Operations Manager
• “What I like most about Eventee is how easy it is to manage and communicate the conference program.” – Jiri M, CEO

Cons:

• “I would appreciate it if the application were more comprehensive for organizing conferences, including features such as abstract submission and registration.” – Veronika F.
• “Sometimes a bit more flexibility in layout or features would be helpful for specific event needs.” – Katarína L.

Pricing

At the time of writing, Eventee offers three pricing plans based on the number of events you organize per year. Starting at $1,499/event for a single event, then scaling up to $2,999/6 events, and $4,999/12 events.

Top 2 Event Scheduling Software of 2026

Focused on optimizing the operational side of events, these platforms handle everything from managing session schedules to venue logistics and event timelines. Ideal for planners who need to streamline complex event logistics and improve coordination. Some double as a conference planning software solution for multi-track programs.

1. Sched

Best for: Conference scheduling

Sched is an event scheduling software that helps event organizers put together session schedules, speaker bios, branded event websites, and mobile apps. It is often used by conferences, educational/academic events, retreats, and other similar gatherings where attendees require clear visibility into sessions, tracks, and real-time updates. 

Users generally praise how intuitive the system is for both organizers and attendees, though some mention that the customer support isn’t always well-informed.

Key Features

• Personalized Agendas & Session Management: Attendees can browse sessions, bookmark or favorite ones, and build their own agendas. Plus, organizers can manage speaker bios, session descriptions, time/room assignments, etc.
  
• Branded Event Websites & Mobile Experience: You can build event sites and apps (mobile/website) with a branded layout, color coding, digital signage, push notifications and real-time updates to attendees.
  
• Communication & Attendance Tools: Features such as email reminders, announcements, waitlist management, feedback from sessions, and tools to notify attendees of changes.
  

Pros & Cons

Pros:

• “Sched is extremely intuitive to set up and use, even the more advanced features. But if you need help, they also have fantastic support – very clear tutorials for admins and users alike.” – Verified User in Education Management
• “Sched is extremely user-friendly, from all stages of planning an event. Spreadsheet import is extremely useful, and management of communication in the dashboard is great.” – Gladys J. Professional Learning Facilitator

Cons:

• “While their customer service is quick and responsive, they don’t always have all the answers, which can leave you hanging in certain situations. Another area for improvement is the email customization options.” – Mariam M. Project Manager
• “The pricing of Sched was a shock to us this year. The Sched team met with us to navigate our budget as a nonprofit education organization, and we are so grateful they were able to accommodate our needs.” – Morgan S.

Pricing

At the time of writing, Sched keeps pricing flexible and accessible, with unlimited free events for up to 50 participants and smart per-event pricing as your audience grows. Visit their website to get updated pricing information.

2. Eventsquid

Best for: Associations managing complex multi-track conferences

Eventsquid is a robust event management software that offers strong capabilities in registration, attendee management, agenda and speaker management, virtual-hybrid event features, as well as exhibitor booth layouts, custom forms, payment processing, etc. 

It’s suited for mid to large-scale events (especially non-profits, associations, education) that need both registration depth and flexible features. Reviews are very positive about its value, ease of use, and support. 

Key Features

• Smart & Flexible Registration Forms: You can create one form that works for everyone, guests, groups, minors, or third-party signups. 
  
• Attendee & Agenda Management: You’ll have everything you need to manage agendas, speakers, and sessions. You can even track attendance, collect ratings, run surveys, and map out booths or exhibitor layouts. 
  
• Transparent Pricing & Flat Licensing: You won’t have to worry about surprise “per-user” fees. With a predictable annual license, most features are already included, and you can choose extra modules only if you need them.

Pros & Cons

Pros:

• “I love that everything is straightforward. It’s easy to use, easy to navigate, and the support is amazing!” – Allison Z. VP Business Development
• “Eventsquid is a wonderful platform for large conferences with many panels and attendee types. Also easy for multiple team members to update event details.” Verified User in Public Policy

Cons:

• “Front end is visually bland and cumbersome to navigate for larger events.” – Verified User in Public Policy
• “Some reporting features need improvement. The information needed is there, just not displayed in a helpful way. Some column and row labels are missing.” – Wendy L.

Pricing

At the time of writing, the minimum annual license starts at $4,725, with no setup charges and no per-user fees. Contact them directly for more pricing details.

How to Choose Event Management Software

Choosing event software isn’t about finding the “best” tool overall. It’s about finding the tool that’s best for you. Whether you need the best event planning software for a large enterprise conference or a lightweight event planning tool for a small internal workshop, every event has unique goals, budgets, and complexity.

Use the framework below as a guide, but don’t be afraid to adapt it based on your specific needs.

Decide Event Goals and Requirements

Analyze Core Features: What to Consider

Which Software Should You Choose

If you’ve gone through the rigorous event planner software comparison, you’re surely a little closer to answering the burning question: What is the best event management software?

Event management is a holistic task with multitudes of things to worry about. You have to pick the best event management solution and make sure it has the event management tools you would need to make your event a success. Read reviews on G2, Capterra, and other software review sites. Do your research (hint: this blog is a good place to start).

If you choose vFairs event management software, you’re in for easy-to-use event technology that adapts to your needs with purpose-built features, customizations, configurations, and reliable customer support that goes the extra mile to help you run splendid events every time. Book a demo with us to see how you can host a memorable event that your attendees will love.

Disclaimer: The information in this article about various platforms and their features was accurate at the time of writing. Technology and software platforms continuously evolve, and features, pricing, and capabilities may have changed since publication. This review is based on information sourced from third party review sites and is not endorsed by any of the platforms mentioned.

FAQs