30 Best Event Management Software in 2025

Hosting and organizing events can be one of the most daunting tasks for anyone. 

That is why an event management software, and the right one at that, can be most helpful. 

But with so many top event management platforms on the market, the choice can be as hard as it sounds. 

To make the decision easier, we’ve rounded up the top event management software solutions and organized them into five key categories:

• All-in-one event management software
• Virtual event management software
• Event ticketing and registration software
• Event planning software
• Event scheduling software

Let’s explore the best tools to help you plan and run successful events.

Best Event Management Software List for 2025

Selection Criteria

We’ve vetted each event management platform by analyzing extensive customer reviews and testimonials on popular platforms like G2, Capterra, Gartner, and beyond. For each platform, we gauged the following parameters:

• Ease of Use: How straightforward is it to set up and implement event workflows, and how easy is it to create templates for future events?
• Customization: Does the platform truly offer extensive customization, or is it simply marketed as such while providing only limited configuration options?
• Features: How robust is the platform’s feature set? For example, does it allow for significant personalization, and does it incorporate AI tools?
• Customer Support: Is the customer support genuinely helpful, or do users have to face long wait times and endless queues to get responses?
• Pricing: Does the platform offer good value for the price, or is it lacking in terms of what you get for the cost?

Why Trust this Review

vFairs’ core philosophy has always been about going the extra mile to help event professionals create memorable experiences that people love. Since 2016, we’ve powered over 50,000 events, supported more than 100,000 exhibitors, and welcomed over 100 million attendees.

By collaborating closely with organizers, sponsors, and attendees, we gain valuable insights into their challenges, desires, and what makes a platform truly effective for them. These conversations directly influence how we help others choose the right event registration tools.

This review is shaped by that experience: years of hands-on work, direct feedback from real users, and a sincere commitment to helping you find a registration platform that saves time, reduces stress, and enhances the overall event experience.

9 Best All-In-One Event Management Software in 2025

First category in our event management software comparison is all-in-one event management platforms. With these software, you don’t have to juggle around various tools. You can get everything done in one place, whether it’s ticketing, registration, exhibitor management, virtual event platform, and beyond.

1. vFairs

Best for: all-in-one event management, advanced event registration & ticketing, in-depth & real-time event reporting, event marketing etc. 

vFairs is the top event management software, backed by multiple accolades, including being named a leader in the 2025 Gartner® Magic Quadrant™. 

It’s known for its customer-focused approach and consistently high ratings. On G2, over 1,700 users give it a 4.7/5 rating, praising its flexibility, customization, and excellent support.

It has all the event management tools you need to run successful events: registration, exhibitor and sponsor management, mobile apps for attendees, and handling hundreds of abstracts.

Here are three key reasons event professionals choose vFairs:

• Customization: vFairs supports full customization, including white-labeling for unique event needs.
  
• Ease of Use: It’s simple to launch and templatize events, saving time on future ones.
  
• Customer Support: vFairs’ support team is highly praised, with customers often mentioning their dedicated project managers by name, as if they’re part of the team.

Key Features

Event Registration & Ticketing 

Event sign-ups shouldn’t feel like a chore, for you or your attendees. With vFairs, you can set up a branded landing page, customize forms, and accept payments through trusted gateways in minutes. 

Attendee data automatically organizes into segments, while built-in email automation and LinkedIn community tools help you keep people engaged long before event day. Everything works together to get more people through the door with less manual effort.

Onsite Check-ins and Badge Printing

We know the frustration of watching queues snake around the lobby while your team scrambles with clipboards. 

vFairs turns that chaos into a smooth flow with self-check-in kiosks, QR code scans, and even facial recognition check-in. It couples the check-in process with customized, tiered badge printing. Plus, you get real-time data, so you always know how many people are in and how many are left. 

vFairs Mobile App

Attendees expect convenience, and nothing’s more convenient than having the event in their pocket. The vFairs mobile app lets them build personal agendas, access all resources digitally, and connect with others through QR codes and chat. Sponsors and exhibitors also benefit from features like booths, event feeds, and even silent auctions. It’s a single hub that makes the event more accessible, interactive, and memorable for everyone.

Attendee, Speaker & Exhibitor Management

Behind every great event are countless moving parts, and vFairs helps you keep them all under control. You can upload speaker bios, session details, and exhibitor resources directly into hubs where attendees can easily find them. Exhibitors get flexible booth options with full support and training, while attendees enjoy smooth logins and reliable access. This leads to less back-and-forth for you, more clarity for everyone else.

Virtual Event Platform

Going virtual shouldn’t mean sacrificing impact. With vFairs, you can host fully branded virtual events that look and feel like the real thing, complete with lobbies, auditoriums, networking lounges, and sponsor spaces. Attendees can explore interactive booths, download resources, chat with exhibitors, or even book 1:1 meetings without leaving their screens.

Pros & Cons

vFairs often receives some of the best event management software reviews from its customers. Here’s what they have to say: 

Pros

• “As first-time users of a virtual event platform, we were pleasantly surprised by the ease and seamlessness vFairs offered. The platform’s customization options, user-friendly interface, and diverse features made navigation a breeze.The vFairs team’s rapid resolution of any issues that surfaced demonstrated their commitment to ensuring a glitch-free event.” – Realyn J.
• “The amount of time it takes to build out an event is a fraction of what it was taking me on our old platform, and the user interface is so simple and easy to use. I love how our virtual booths are displayed to attendees and I’m even more impressed with how the agenda is presented on the landing page and within the environment.” – Margot H.

Cons

• “There were no major downsides to using vFairs. The price was very fair, the support was good, and my few recommendations after the event were noted and already in their queue for improvement based on other customers’ feedback.” – Corbin S., Chief Administrative Officer
• It’s new and there are still updates happening – this is normal as other apps we had were the same. – Verified User in Non-Profit Organization Management

Pricing

We work with our customers to first understand their needs and offer them a custom price that fits their event size and product requirements. You can choose an annual license or an event plan. Get in touch with our sales team to get a quote.

2. PheedLoop

Best for:  Conferences  &  trade shows

PheedLoop is an event management software that covers everything from registration to on-site execution. It includes event websites and registration, check-in and badge printing, on-site lead retrieval, mobile event app, exhibitor management, and more. 

Because of this breadth, it’s often chosen by organizations that want an “all-in-one” solution that can scale as they grow. PheedLoop is also known for its modular pricing: you can add only the features you need (e.g., check-in app, mobile app, etc.) to save cost. 

While the platform is generally easy to use for many users, reviews share that the platform’s customization capabilities are limited. Plus, the customer support is available through email. However, event planners noted that they’d appreciate it if live support options were available via call.

Key Features

• Registration & Websites: You can launch fully branded event websites with custom ticketing and registration. Add promo codes, surveys, speaker bios, and sponsor listings, all without needing dev help.
  
• Check-in & Badging: You can check in attendees with a mobile app or a self-service kiosk. Scan QR codes, print badges wirelessly from tablets or laptops, and keep lines moving.
  
• Exhibitor Management: You get exhibitor dashboards where teams can capture leads, book meetings, and showcase products. Use the floor plan builder to design interactive booth maps with ease.

Pros & Cons

Pros

• “I love that Pheedloop is constantly making upgrades to the software, and many of the upgrades or new features are included in the current fee and not a constant add-on for fees. During COVID 19, they quickly pivoted and helped support the entire sector by moving virtual and providing great software and affordable tiers.” – Stuart S.
• “The reports the system generates should be available post event as well. Once the contract expires, there is no way to access reports.” – Maria C.

Cons

• “What I would like is telephone support. While Pheedloop does offer support by email, often times support over the phone to explain what the issue is and to have it corrected in real-time would be great to see in the future! – Stuart S.
• “Information pertaining to our association’s events is centralized in one area.” Maria C.

Pricing

PheedLoop offers custom enterprise packages. Pricing scales with event size. Visit their website to get an updated pricing breakdown.

Explore PheedLoop alternatives.

3. KonfHub

Best for: AI-powered Event Management

KonfHub is an event management platform designed to simplify the entire process of organizing conferences, webinars, workshops, and more. 

It offers a wide range of features to streamline event management. The core functionalities include creating event websites, managing ticketing and registration, hosting virtual events, and providing onsite check-in options. Plus, it offers engagement tools to enhance attendee interaction. 

KonfHub also stands out with unique features like automated certificate generation, detailed event analytics, and innovative AI-powered tools, such as face-detection check-in and an AI-driven photo gallery.

Users have noted that the platform is difficult to navigate and wish the UI was more intuitive.

Key Features

• Ticketing & Registration: You can set up custom event websites using ready-made templates for RSVPs, paid tickets, and attendee data collection. It supports multiple payment gateways, early bird pricing, group discounts, and more. Plus, you can either connect forms through an API or simply drop in their CMS widget on your site.
  
• Content & Engagement: Keep attendees engaged with live polling, Q&A sessions, and fun quiz contests through QuizHub. For virtual events, you can stream live sessions and even enable digital networking with 1:1 video chats. There’s also an option to run automated referral campaigns to boost sign-ups.
  
• Onsite & Hybrid Support: If you’re hosting in-person events, you’ll get features like badge printing and kiosk check-ins. Exhibitors can manage their booths through a dedicated portal, while hybrid streaming tools make it easy to broadcast live sessions to a wider audience.

Pros & Cons

Pros

• “Absolutely loved working with KonfHub for our ticketing at Delhi Dreamin’! Setting up custom campaigns, multi-price tickets, and applying unique discounts was so smooth and intuitive. The platform was incredibly stable and powerful—exactly what we needed for our event scale. But honestly, their standout was the support team—always responsive, patient, and proactive, truly felt like an extension of our own team!” – Saagar K.
• “I used KonfHub for hosting a Tech conference. I was truly amazed by the solid performance of the platform. It has numerous features to drive registrations for the event. KonfHub’s support in promoting the event is a stand-out feature. The payouts are always prompt and a hassle-free experience. totally satisfied with the platform.” Senthil Raja C.

Cons

• “Honestly, it’s tough to find any downside! Maybe adding more detailed analytics or deeper insights on attendee behaviours would make an already great platform even better. But this is just a minor suggestion—the platform really is fantastic!” – Saagar K.
• “Limited customization for event branding.” – Verified User in Event Services

Pricing

At the time of writing, KonfHub offers a free plan (up to 100 registrations per event) and paid plans. Visit their website for more information. 

4. EventsAir

Best for: Conferences, global & hybrid events

EventsAir is built to support in-person, virtual, and hybrid events. It’s especially strong for organizers running complex, recurring or large-scale conferences, academic association meetings, government/hybrid summits, or global events involving many moving parts. 

Users often praise it for its feature richness and centralized database, though some mention occasional bugs and a learning curve.

Key Features

• All-in-one event management: You can manage registration, travel, accommodation, budgeting, and even abstract submissions all in one place.
• Engagement tools: You get interactive features like live polling, Q&A, gamification, and a branded mobile app to keep your attendees engaged throughout the event.
• Powerful reporting: You can access real-time reports to track everything from registration numbers to sponsorship ROI, giving you the insights you need to improve your events.

Pros & Cons

Pros

• “I like how Events Air allows you to have all aspects of your project in one product. It is great fundamentally and the response from the team when there are issues is great and timely” – Verified user in event services.
• “Setup of online sites, reports and general use of the system is straightforward and anything not immediately evident in its application/use is readily explained by sales or support. Everyone works as a team to resolve issues and make the product outstanding.” – Denise Q.

Cons

• “It is still clunky in some respects and I think a bit more in terms of educating the user on what it can do needs to be improved and ore frequent.” – Verified user in event services.
• “Survey management and compilation of results leaves a lot to be desired – needs more options for exports – such as pie charts, etc directly from the results obtained section. Planned communications do not always keep set filters.” – Denise Q.

Pricing

Contact sales for pricing.

5. InEvent

Best for: Corporate and educational events

InEvent is a full-featured event management platform built for virtual, hybrid, or in-person events. It offers many tools from registration to live streaming, agenda management, and attendee engagement. 

Users frequently praise its flexibility and support, especially for mid-to-large-sized events. On the flip side, some report that a lot of integrations are required for complex functionality, and they aren’t always straightforward.

Key Features

• Easy Communication & Marketing Tools: You can build event websites or landing pages, send automated email campaigns, manage your contact lists, and even generate leads through social media promotions.
  
• Support for Every Event Format: Whether your event is virtual, hybrid, or in-person, you’ll get features like live streaming, virtual booths, interactive chats, polls, Q&A, multi-track scheduling, and real-time agenda updates.
  
• Customization & Reliable Support: You can customize branding, registration forms, and engagement tools. Plus, you’ll have access to responsive customer support and helpful documentation when you need it.

Pros & Cons

Pros

• “InEvent can effectively cater to different event types: webinars, conferences, etc. The Live Studio provides lots of customization for creating a personalized and engaging viewer experience. InEvent stands out in terms of support – offers comprehensive training and 24/7 live chat for further assistance. – Verified User in E-Learning
• “InEvent allocates a wide array of event creation and out-of-the box integration options. It allows me to plan and execute virtual and hybrid events.” – Mona K.

Cons

• “Integration with apps like Salesforce can be less straightforward, and requires collaboration with the InEvent team to resolve. Pricing tends to be on the higher side, which may warrant consideration as an investment.” – Verified User in E-Learning
• “It demands a lot of integration, mainly to enhance ticketing.”- Mona K.

Pricing

Contact for Pricing

6. Zuddl

Best for: Conferences and trade shows

Zuddl is designed to be a modular event management platform. You pick the features/modules you need, like registration, onsite check-in, mobile app, virtual components, etc., and scale as your event requirements grow. 

It supports virtual, hybrid, and in-person events. Users like that it’s customizable and aesthetically well-designed, but some mention interface complexity and occasional bugs. 

Key Features

• Flexible & Scalable Setup: You only activate the modules you need, and you can upgrade as your events grow. Zuddl offers different plans for conferences, field events, and more, with add-ons for both virtual and in-person needs.
  
• Customization & Engagement Tools: You get a landing page builder, flexible registration flows, a mobile app for attendees, onsite check-in with badge printing, session check-in/out, speaker and exhibitor management, plus branding and theming options.
  
• Analytics, Integrations & Support: You can track real-time analytics through dashboards, integrate with your marketing or CRM tools, and rely on white-glove onboarding and day-of support for smooth execution.

Pros & Cons

Pros

• “Zuddle’s webinar platform is pretty seamless once you learn the system. The customization elements are incredible. We love the calendar and scene saving features. The Zuddl team is always open to feedback and adding suggested components to their roadmap. Their customer service is top-notch – always available, accommodating and patient. Having the Parmonic integration is an added bonus for us too!” – Verified User in Information Technology and Services
• “The platform’s robust integration with CRM systems that allows for real-time data synchronization.” – Verified User in Computer and Network Security

Cons

• “At times there can be bugs (like with any software), we find there are sometimes too many steps to set up an event, and the landing page builds could use some additional simplification.” – Verified User in Information Technology and Services
• “Initial set up very overwhelming and stressful”  – Verified User in Computer and Network Security

Pricing

Zuddl offers three core pricing tiers based on the type of events you’re running, with plans billed annually. Visit their website to learn more.

7. Cvent

Best for: event registration software

Cvent, one of the best event management software, caters to event organizers hosting events of different sizes — from small events to large conferences. It offers diverse and complete solutions for planning and building your event to connect your audience and execute a dynamic virtual, hybrid, or in-person event.

If you’re looking for a platform that offers a variety of seamless integrations, Cvent might be right for you. It offers great third-party integrations such as CRMs and event marketing tools.

However, users have reported that the platform is complicated with tons of customization options and a steep learning curve. Moreover, they also claim that it’s on the pricier side. So if you’re looking for more affordable alternatives, keep scrolling!

Key Features

• Registration & Marketing Tools: You can design branded landing pages, send reminders, and manage registrations, just know most of the marketing work is still on you.
  
• Event Content Management: You can upload videos, presentations, and resources easily. Assign tasks to speakers too, though you may need to step in if tech issues pop up.
  
• Exhibitor Management: You can let exhibitors manage their own profiles, booths, and schedules, but you’ll likely need to train them beforehand for things to run smoothly.

Pros & Con

Pros

• “I love that all of our event registration information can be stored in one place that anyone in our team can access. This saves a lot of manpower hours in the pre-planning phase of events.“ – Justina H., Events Director
• “I love that the event app offers Live Q&A during sessions instead of having to run around with a microphone not knowing what attendees will say.” – Laura A., Event Manager

Cons

• “Some of the technology does not perform as intended. Support is available up to the event but on live days of support in the middle of an event it is hard to get problems solved in a timely fashion.” – User in Media Production
• “The reporting for website performance as well as data collection is not intuitive and is very limited. They tried to build custom reports but we still couldn’t get the information we needed.” – Administrator in Marketing & Advertising

Pricing

Contact for pricing.

8. EventMobi

Best for: Associations and corporations

EventMobi is a flexible event experience platform known for customizable event apps and strong engagement tools. It lets you design everything from interactive agendas and live polls to venue maps and content libraries. 

The mobile app is fully white-labeled and supports features like attendee messaging, photo galleries, and gamification. EventMobi also provides on-site features (badges, check-in), lead capture, and a web registration module.

It’s often used by associations, corporates, and organizations that want a polished app with broad feature coverage. 

Users often praise it for its ease of use and intuitive interface. Some users, however, raised concerns about the badge printing software not being as fast as they wanted it to be.

Key Features

• Live Engagement: Real-time polling, surveys, and Q&A during sessions. Gamification with a leaderboard encourages participation. Attendees can post in social walls and share photos.
  
• Networking & Messaging: In-app messaging and attendee directories support networking. Users can schedule meetings with other attendees.
  
• Content Management: Floor maps with interactive booths, sponsor ads, and resource library (for handouts, videos). Administrators can push announcements and news feeds.

Pros & Cons

Pros

• “EventMobi is user friendly for both the attendee, but also for the planner that is setting up the mobile app on the backend. It offers multiple ways to for attendees onsite to connect with each other, speakers, and exhibitors. If you need assistance, the customer support is readily available, or you can review their resource center.” – Karen H.
• “I was able to find all of my session that I signed up for and to get real time updates” – Verified user in Event Services

Cons

• “I found the badge making a bit slow. I am hoping that I may be able to use it for a future event that has some complex asks and I am hoping that EventMobi will be able to fulfill my needs and it doesn’t come at too high a cost.” – Emily H.
• “Disklikes of EventMobi app would be the badge printing side, if you opt to print yourself. I recommend going through EventMobi if you are going to have custom badges with the QR code for scanning by exhibitors.” – Karen H.

Pricing

At the time of writing, EventMobi offers flexible event management pricing based on your needs. Visit their event page to get updated pricing breakdown.

9. Brella

Best for:  Networking  &  matchmaking events

Brella is an event management platform that focuses on connecting attendees and sponsors through AI-powered matchmaking. 

It’s aimed at exhibitions and conferences where one-on-one meetings are a priority. Brella provides a fully branded event app (iOS/Android and web) that enables attendees to schedule 1:1 video or in-person meetings, chat, and access personalized agendas. Plus, they’ve also got features to help you with ticketing, registration, sponsor management, and beyond.

Users typically find the platform easy to use. However, a few reviewers mention the mobile app can feel restrictive (e.g., limited customization or trial options).

Key Features

• 1:1 Meeting Scheduler: Easy booking of one-on-one meetings with chat, video, and calendar integration, tailored to attendees’ interests.
  
• Customizable Event App: White-label app and web interface lets you align the design with your brand. The interface is described as sleek and user-centric.
  
• Analytics & Lead Management: Real-time dashboard tracks meeting outcomes, attendee interest, and sponsor ROI (e.g., lead retrieval from meetings).

Pros & Cons

Pros

• “The intuitive layout. It’s easy to navigate right from the beginning. – Heather T.
• “Brella is a one-of-a-kind tool to enable networking in your events among the attendees. It automates the networking experience and drives great results too. The product has evolved tremendously over the years and stepped up from the features standpoint.” – Nivas R.

Cons

• “I wish there were more customizable features, especially on the home screen. It would also be great to be able to send out custom emails within the platform.” Heather T.
• “The billing and subscription are a little sales-driven and not product-led.” – Nivas R.

Pricing

Contact sales for pricing

8 Best Virtual Event Management Software in 2025

Now, let’s get into virtual event management platforms. These software shine when it comes to virtual conferences, expos, summits, and beyond, with their 3D event venues, and webinar management capabilities.

1. Zoom Events

Best for: Online meetings

Zoom Events can help you in hosting single and multiple-day conferences. However, it lacks some of the more advanced features from competitors like vFairs such as customizable exhibitor hall and booths, gamification, advanced networking features, etc. 

Zoom Events can be a suitable option for small-scale events if you’re not looking for an all-out event platform.

Key Features

• Conference Set Up & Management: You can host free or paid events of any size, from single-day webinars to multi-day conferences. Zoom lets you run concurrent sessions, record them, and offer replays on-demand.
  
• Event Builder: You get a simple builder tool to customize your event’s look and feel with your branding. It’s easy to set up sessions, upload content, and manage speaker details. However, customization is limited compared to more robust all-in-one platforms.
  
• Event Analytics: You can track attendee engagement, ticket sales, registrations, and revenue through one analytics dashboard. 

Pros & Cons

Pros

• “Zoom also allows for breakout room creation which allows different small groups to separately meet, make decisions then join in the main meeting.” – Lina M., Student
• “I like the functionality of Zoom, especially the ability for organizers to make participants visible or not, muted or not, access chat features, and engage with the Q&A feature. As an attendee, I enjoy the ‘reactions’ option and breakout rooms.” – Kailey G., CEO

Cons

• “There are much better and cheaper solutions, especially for the webinar.” – Hamit D., Digital Marketing Specialist
• “I dislike that it consumes so much of my computer resources and freezes randomly.” – User in Higher Education 

Pricing

At the time of writing, Zoom Events offers varying event management software pricing depending on the total number of attendees at your event. Visit their website for a detailed pricing breakdown.

2. Hubilo

Best for: Webinars

Hubilo is a virtual and hybrid event platform. It’s built with a focus on audience engagement.

While Hubilo provides an intuitive layout, some users have noted occasional stream lag issues in the Broadcast Studio during very large events. To ensure seamless execution, planners may want to consider additional support for managing these challenges.

Key Features

• Event Landing Page: You can pick from custom landing page designs, add your agenda, speaker info, and branding, then preview across devices. The builder is easy to use, though some layouts have limited customization.
  
• Registrations & Payments: You can manage ticket sales and registrations in multiple currencies, set tiers, and offer discount codes. Refunds are supported, but creating and tracking coupons can feel complicated.
  
• Email Marketing Engine: You can build attendee lists, send invitations, reminders, and targeted campaigns with ready-made layouts. The editor works well, though design flexibility is somewhat restricted.

Pros & Cons

Pros

• “The platform is user-friendly, both backend and front end. On the organizer’s side, we could navigate the options quickly, and everything was straightforward.” – Bryan S., Marketing & Graphics
• “The ticketing, the database, the Newsfeed, the agenda page, and especially the gamification features that our clients really appreciated to enhance the delegates’ engagement throughout their conference.” – Pauline L., Director of Operations

Cons

• “Several break-out rooms failed because the host could not connect the speaker and his/her slides and/or video.” – Rick V., Principal
• “I have to toggle between dashboards to update details of an event. Please keep it all on ONE dashboard for convenience.” – Agency in Environmental Sciences

Pricing

Contact for pricing.

3. GoTo Webinar

Best for: Online conferences

GoTo Webinar is an all-in-one webinar and conference management platform, and makes it to the list of best event management platforms as well by offering event management services. GoTo Webinar also offers an event producer for extensive white-glove and technical support throughout your event. They will handle all the behind-the-scenes technicalities while you focus on your attendees and give them good value for their time.

However, they market themselves primarily as a virtual conference platform with some good webinar management and hosting features. You may be able to get more holistic features with other platforms; have a look at GoTo Webinar’s comparison with vFairs to make the best choice.

Key Features

• Email Marketing Automation: You can send invitations, reminders, and follow-ups with built-in email tools and CRM integrations. The system works well, though users note that the interface feels outdated compared to other platforms.
• Attendee Management: You can manage registrations, contact cards, and ticketing directly in the platform. Payments go through Stripe only, which limits flexibility compared to competitors.
• Engagement Dashboard: You can track webinar views, engagement, and attendee behavior through detailed reports. These insights help you measure success and improve future events.

Pros & Cons

Pros

• “One great item that it seems no other platform offers is the ability to give more than one person (panellist or organizer) keyboard and mouse control so that the transition between speakers is nearly seamless.” – Lisa C., Education Manager
• “Not only can I ask my registrants custom questions, but I can set up automated follow-up emails, edit my recordings before posting a link, track registrants based on a source code, download multiple types of reports, and I’ve never had a glitch during a live event.” – Christina B., Director Marketing Programs

Cons

• “The interface is very challenging both for organizers/panelists and for participants. It is very clunky and not user-friendly.” – User in Hospital & Healthcare
• “It takes forever to log on and launch the application, and it is prone to freezing mid-webinar.” – Tony V

Pricing

At the time of writing, the platform offers four pricing plans, starting at $59 a month.

4. Stova (Formerly MeetingPlay & Aventri)

Best for: Online conferences

Stova is a conference management software that specializes in customized event experiences.

It can deliver fully branded 2D or 3D virtual venues, complete with video studios and graphics. The platform supports rich networking (avatars or chat, meeting scheduling), live streaming, breakout sessions, and engagement features (gamification, polls, swag). 

The platform is usually praised for its responsive customer support. Others mention that the feature set isn’t comprehensive. For example, there’s no invitee list in the system, and there is no way to register people manually. People have also commented that its interface isn’t easy to use,

Key Features

• Custom Virtual Environments: Branded 2D or 3D “spaces” (lobby, auditorium, expo halls) with custom artwork. This can include virtual booths with video chat, sponsor lounges, and even simulated physical venue layouts.
  
• AI Engagement & Networking: Tools like AI matchmaking and advanced filters help attendees find contacts. Live chat, Q&A, and one-on-one meeting rooms facilitate networking. It also offers gamification and virtual swag (e.g., spin-to-win games) to boost engagement.
  
• Webinar & Session Tools: Robust content delivery options: multi-track streaming, breakout rooms, and an integrated production studio. Organizers can stream multi-speaker keynotes or workshops with professional transitions.
  

Pros & Cons

Pros

• The only advantage of using Aventri/Stova is that the program accepts credit cards.” – Rosalind R.
• “I appreciate that is an all-in-one platform. It allows us to create landing pages, registration websites, and store files and elements all in one place. This comprehensive functionality streamlines our workflow and makes event management much more efficient. Also, it is a very intuitive and easy platform to use. – Renata Leite F.

Cons

• “Complex learning curve when trying to go beyond the baseline out-of-box offerings through theme editor. Cost. Customer support efforts vary drastically, with constant account manager changes. Perfromance issues through email deliverability (lack of awareness) and unstable scalability. Customization and Templatization limits.” Verified User in Medical Practice
• “In the past we experienced high turnover within the Stova team, and it was frustrating for a couple of years. Recently this has improved and we are aligned with a very supportive and responsive team at Stova.” – Laurel H.

Pricing

Contact sales for pricing.

5. Airmeet

Best for: Networking events

Airmeet is a virtual and hybrid event platform designed to help organizers host engaging, interactive online experiences. It supports webinars, summits, workshops, conferences, expos, and hybrid events.

It strives to replicate some of the vibe of in‑person events (networking, side conversations) in a digital setting via features like virtual tables, social lounges, and breakout rooms. While the platform is largely easy-to-use, some users have shared that the customer support isn’t very responsive.

Key Features

• Ticketing & Registration: You can set up paid or free events with tiered ticketing, manage registrations, and process secure online payments. Attendees’ details are collected for sending automated emails and reminders.
  
• CRM Integrations: You can connect Airmeet with your existing CRM and email automation tools. This makes it easier to manage data in one place without manual transfers.
  
• Networking & Engagement Features: You can use Airmeet’s speed networking, virtual lounges, and matchmaking tools to help attendees connect meaningfully. Biographical profiles, discussion tables, and breakout rooms make it easier for you to recreate that informal networking vibe virtually.

Pros & Cons

Pros

• “The platform itself is pretty user-friendly. Airmeet made it possible for our participants to connect in real-time, hopefully leading to new business partnerships and investments. Additionally, support staff was really easy to reach when we had issues.” – Emily C., Program Manager
• “Airmeet allowed us a very visually appealing platform for our event and was easy enough to navigate through that it didn’t cause big problems. We were able to engage with attendees effectively in different ways.” – Jeremiah G., Head of Sales

Cons

• “There is an unduly lengthy sign-in process for every log-in, which is a huge put-off.” – Abhijit P., Head of Student Affairs
• “Airmeet’s conference management features and customer support were both quite bad. We had a number of issues setting up the event and it lacks  features for managing tickets /attendees.” – Administrator in Event Services

Pricing

Contact sales for pricing.

6. HeySummit

Best for: Virtual summits and multi-speaker conferences

HeySummit is a virtual pand webinar platform aimed at entrepreneurs, course creators, and thought leaders running online conferences. 

It allows users to host live or evergreen (replay) summits with features like automatic event funnels, ticket sales, and community building. 

Their key strengths include easy setup and built-in lead generation. The platform provides landing page templates, email marketing (with automated drip sequences), and monetization (paid tickets, sponsorship packages, donations). 

It also has fun engagement tools like leaderboards and reward points for watching sessions (ideal for affiliate marketing contests). 

Users are generally satisfied with the platform; however, some do note that the platform is still new, and the updates are frequent. Plus, customization options are limited as well.

Key Features

• Summit Websites & Funnels: Quick-setup landing pages for events, with opt-in forms and integrated email sequences. Designed for conversion with countdown timers and social proof.
  
• Live & Evergreen: Supports live (date/time) events with streaming integration (Zoom, YouTube, Crowdcast), as well as on-demand evergreen sessions that unlock on a schedule for attendees. Automated “rules” let you drip out content to mimic live events.
  
• Engagement: Interactive features like session live chat, Q&A, polls, and quizzes. A point system and leaderboard reward attendees for engaging (viewing sessions, inviting friends, etc.), which helps drive completion.

Pros & Cons

Pros

• “I purchased HeySummit through AppSumo in 2019 and, unlike many AppSumo deals, HeySummit has never wavered from their support. HeySummit is also continuously improving and it gets better with every improvement. Lastly, they are serious about listening to their customers. – Thomas B.
• “The interface is pretty intuitive and the help section answered all my questions. I love the ease of setup and the ability to communicate with my speakers and participants directly through the platform.” Julie K.

Cons

• “Like with any tool, there’s a learning curve, and it took me a minute to figure out how to navigate. I did have some questions and a few missteps, but testing helped.” – Julie K.
• “If you are not careful in the email selection settings your attendees could get innodated with emails and get frustrated. If your speakers are all on different days it might be useful, but when they are back to back, the emails’ sequence is too much.” – Karrie B.

Pricing

At the time of writing, HeySummit offers flexible pricing plans designed to scale with your needs. Visit website to get more information.

7. ON24 

Best for: Webinars and Virtual Events

ON24 is a leading webinar and virtual events platform known for its deep engagement analytics and marketing capabilities. It’s designed for companies that run large-scale webinars and content experiences for lead generation and nurture. 

ON24’s platform includes interactive webinar rooms, virtual event environments, and “Content Hubs” for on-demand media libraries. The focus is on capturing first-party data: every Q&A, poll response, and slide viewed is tracked to produce engagement scores for each attendee. 

The platform has a good customer service experience; however, customers share three issues with the platform. First, there’s a steep learning curve with the software. Second, it can be clunky at times. And third, it’s relatively expensive.

Key Features

• Webinar Studio: Host polished webinars with multiple presenters, HD video, polls, Q&A, and downloadable resources. Everything runs in the browser, so attendees don’t need to install extra software.
  
• Virtual Event Spaces: Build immersive online conferences with multiple tracks, exhibitor booths, networking lounges, and branded lobbies to mirror an in-person experience.
  
• Content Hubs: Offer a central hub for recordings, e-books, and other resources. It’s ideal for gated content distribution while also boosting your SEO.

Pros & Cons

Pros

• “At its core, it’s a solid tool for running webinars. The engagement features available on the console are great and really enhance the attendee experience, making participation more interactive. In addition, the data collected for each registrant is quite detailed. Last but not least, very easy to use.” – Vera A.
• “I enjoy how easy it to set up a webinar and I enjoy that craig is available to help us when we need it.” – Bailey A.

Cons

• Everything related to the backend feels a bit cumbersome. Reporting on viewer engagement – especially when looking at multiple webinar together – isn’t very strong. Also, since the platform relies on strong internet connection when the session is live, some broadcasts can come across as clunky.” – Vera A.
• “It does not work well with Hubspot. It cannot auto generate lists and I havent found a way to link my own landing pages yet. They make guides to use for hubspo but they are not very helpful. I did have a webinar crash using semi-live. The would not believe it was a bug until I took a screenshot of support saying they were releasing a fix. I am still scared to use semi-live.”– Bailey A.

Pricing

Contact sales for pricing.

8. RingCentral Events (Previously Hopin)

Best for: Event networking

RingCentral software for event management helps event organizers create engaging virtual events with its networking tools. The platform allows for scalability with the capacity to manage 10,000 attendees. However, users have reported that some modules like the speaker backend glitch before and during the event disrupting user experience. 

Key Features

• Customized Landing Pages: Build branded event pages that showcase your agenda, speakers, and resources all in one place. It’s a straightforward way to give attendees a polished starting point.
  
• Live Streaming Management: Stream live sessions or pre-recorded content with professional touches like overlays, logos, and even a virtual green room for speakers. Ideal for virtual and hybrid events where you want to look polished without a big production team.
  
• Engagement Tools: Keep attendees connected through 1:1 meetings, group chats, and video calls. While simple, these features help maintain interaction and make the event feel more collaborative.

Pros & Cons 

Pros

• “The analytics feature is fantastic, allowing you to see in real-time what is going on at the event, as well as analysing data post-event.” – Ollie J. Festival Director
• “The platform provides all the different options for different needs – a fully pre-recorded event, a mix of live and recorded videos, multiple live speakers, and so on. I loved how your could configure everything based on what you wanted to get out of it.” – Agnes G., Sr. Product Marketing Specialist

Cons

• “The price, I see Hopin as a great solution and platform for a higher budget, you pay on a monthly basis and get all the features, it’s well designed but a little expensive when you have many events and clients like us.” – Ouali B., CEO & Founder
• “The whole registration and login process turned out to be a mess. Some registrants could not find their confirmation emails, and the only way to resend them was to have support send them. A couple of people ended up registering again, and I had to refund their previous registration.” – Ed T., CEO

Pricing

At the time of writing this piece, RingCentral (Hopin) offers a bunch of different pricing options that you can subscribe to on a monthly or annual basis, starting $99 per month.

6 Best Event Ticketing and Registration Software in 2025

Event registration and ticketing platforms help streamline registrations in particular, with branded event landing pages, customized registration forms, and multiple ticketing options.

1. Eventbrite

Best for: Online event ticketing

Eventbrite is a software for event planning professionals with features mainly related to event ticketing, payment management, tiered packages, complete platform customization, and email confirmations and reminders. 

Eventbrite can be a good fit for smaller events like a conference or a huge concert. Eventbrite is suitable if you are only looking for an exclusive ticketing platform but if you’re interested in an all-in-one platform, then Eventbrite might not be that.

Key Features

• Eventbrite Marketplace: You can create branded event pages, list them on the Marketplace, and start selling tickets. You’ll also be able to set up recurring events and connect with attendees through email blasts and reminders.
• Mobile Functionality: You can let attendees register on web or mobile, and they can also browse events in the Eventbrite app, though customization in the app is limited.
• Analytics & Insights Dashboard: You can dive into sales trends and attendee behavior through Eventbrite’s analytics tools, filtering by ticket type, event date, and exporting data to help you refine future events. 

Pros & Cons

Pros

• “You can create recurring events, which we’ve found particularly helpful as we don’t need to keep setting up monthly events.” – Administrator in Marketing & Advertising
• “There are other ticket portals which we have used but they always seem to be more complicated; we’ve never had to contact Eventbrite support as it’s all self explanatory.” – Ally G., Administrator

Cons

• “There is no means to customize the ticket page. The ticket-buying page is confusing for users that are not IT savvy. For example, there is no ‘BUY TICKET’ Button. The page is also littered with so much unnecessary stuff.” – User in Civic and Social Organization
• “Please use other platforms that actually value their customers – Eventbrite is not part of that group.” – Agency in Media Production

Pricing

At the time of writing, the platform offers three pricing editions: flex, pro, and premium. Get in touch with their sales team for detailed pricing breakdown.

2. Timely Event Ticketing

Best for: event ticketing

Timely event management platform isn’t an all-in-one solution for setting up events, but it can help with managing ticketing and calendars. 

From creating your event and listing it on Timely to the actual execution, the platform facilitates you at all steps. You can promote your event using the marketing solutions, organize everything with the calendar tool, and set up attendee registrations and check-ins. 

All this makes the platform a good alternative to solutions that offer ticketing and registrations only but a more holistic event management platform like vFairs will have more functionality.

Key Features

• Event Calendar: You can set up single, multi-day, or recurring events in minutes, customize them with branding, and embed the calendar on your own website. It supports images, videos, documents, and links for a richer experience.
  
• Event Registration Tools: You can create branded RSVP and registration pages with ready-made templates. The system integrates with your website, though customization is limited and requires an existing event site.
  
• Event Ticketing Solution: You can sell tickets online through a secure self-service portal and link it with your calendar to drive sales. Just note that costs can add up if you’re using another event platform.

Pros & Cons

Pros

• “I like how user friendly it is to add items to your calendar. The layout and look of the calendar is great also.” Kat D.
• “I love how flexible this software is! We have events that repeat throughout the year with random breaks and weeks/days off. This software makes event management a breeze.” – Stephen O.

Cons

• “I think their biggest downfall is the lack of a knowledgebase on how to use certain aspects of the software.” – Vicki L.
• “Once we figured out that we are using the online cloud version and changed our systems, was great but getting there was a hassle.” – Jean Y., Food & Beverages

Pricing

Contact sales for pricing.

3. Eventzilla

Best for: Low-budget community events, conferences, and trainings

Eventzilla is another great vendor in the event management technologies arena, which is particularly well-suited for event ticketing and registration.

The software is designed to be easy for both organizers and attendees: you can launch a custom event site (with multiple ticket types, forms, and payment processing) in minutes. The platform also includes a mobile app for attendees, integrated email invites, surveys, and badge printing. 

It’s often praised for its straightforwardness and low cost. However, you’ll also find a lot of customers complaining about integration limitations. Plus, customer service isn’t as responsive as users expect it to be. 

Eventzilla is well-suited for community events, conferences, and trainings where budget is a concern.

Key Features

• Branded Event Site & Registration: You can easily create custom event websites with a no-code builder, including registration forms and ticketing. It supports different ticket types, discount codes, promo offers, and waitlists, plus integrates with Stripe and PayPal for payments.
• Marketing & Email: You can use built-in email marketing to send invitations, reminders, and automated communications (like confirmations and follow-ups). You can also embed the registration form on any website.
• On-site & Hybrid Tools: Use a mobile app and kiosks for quick check-ins and badge scanning at the door. For in-person trade shows, there are lead retrieval apps and interactive floor plans to help manage the event.

Pros & Cons

Pros

• “What I like most about Eventzilla is how easy it is to set up an event from scratch. The interface is intuitive and allows you to customize registration forms, tickets, and the event page without any technical knowledge. I also really value the attendee tracking tools and real-time reporting, which help make better decisions during and after the event. Plus, customer support has been fast and helpful whenever I needed it. – Verified User in Farming
• “Made registering for our attendees very easy and straight forward. The integration with Zoom works well for the most part. The event hub is a really nice feature to have and makes it easy for the attendees. Overall, a positive experience” – Amanda V.

Cons

• “Had a couple of customer service requests go unanswered. The Zoom integration lacks the option to register for a series vs a single event.” –  Amanda V.
• “One area that could be improved is the integration with some external platforms—some of them aren’t as seamless as I expected. I also noticed that a few advanced features are only available in the higher-tier plans, which can be limiting for events with tight budgets. That said, the platform still delivers on its core promises.” – Verified User in Farming

Pricing

Eventzilla offers simple and transparent pricing with flexible payment options. You can pay as you go or upfront with no hidden fees. Visit the pricing page on their website to get an updated breakdown.

4. Certain Event Management

Best for: Marketing and sales-oriented events

Certain is a corporate event management software with a strong focus on registration and rich analytics. 

It’s used for conferences, trade shows, and marketing webinars where detailed lead capture and sales integration are key. 

Certain’s platform captures attendee intent data across events, using AI to surface high-buying-signal leads. Its features include multi-tiered registration processes, product catalogs within registration, and sophisticated email/CRM integrations. 

The system is configurable. Event organizers can build multi-page flows, branch logic, and approval processes to match virtually any registration scenario. 

However, users have shared that there is a steeper learning curve and typically higher cost, which is suitable for enterprises with robust event programs.

Key Features

• Advanced Registration: You can create multi-step forms, enable group bookings, and let attendees pick sessions. On-site check-ins stay fast, even at massive scale.
  
• Marketing Integration: You can plug directly into CRMs like Salesforce, HubSpot, or Marketo. Attendee data flows in automatically to help you follow up faster.
  
• AI & Analytics: You get real-time lead scores, smart follow-up suggestions, and dashboards that show you exactly how your events are performing.

Pros & Cons

Pros

• ‘I find Certain Event Management to be highly effective for sending mass event notifications and emails, managing multiple attendees within a single platform, and customizing each event with unique protocols and settings. Certain streamlines the process of managing multiple events, making it seamless and stress-free. It’s a service I use almost daily.” – Brandon H.
• “Ease of creating custom reports; Ability to copy prior event; Inventory management system; e-mail template that is not caught in spam folders. Seamless payment processing. – Michael E.

Cons

• “Certain Event Management can be a bit daunting to tackle because of the sheer number of options. The high level of customizability can be a bit of a double-edged sword–if your sense of the back-end structure of your events is shaky, it’s easy to get a bit lost in the weeds.” –  Verified user in higher education.
• “What I don’t like about the database is we were not able to merge our existing database of students with the new. Since Certain deletes user information after a certain about of time, we no longer have access to that’s students’ information. We have had a couple of issues with the look of forms that support has not been able to resolve for us, but we can still generate them.” Amber T.

Pricing

Contact sales for pricing.

5. Ticket Tailor

Best for: Concerts, theatre, and local gatherings

Ticket Tailor is a user-friendly, commission-free event ticketing platform designed for organizers of all sizes, from small fundraisers to large festivals. 

The platform provides customizable event pages, mobile ticketing, and a free check-in app. It integrates with popular tools like Stripe, PayPal, and Mailchimp, and supports features such as discount codes, waitlists, and real-time sales reporting

Key Features

• White-Label Checkout: Everything from the event page to confirmation emails can be fully branded with your fonts, images, and copy. For a small fee, you can even remove Ticket Tailor’s logo entirely.
  
• Website Widget: A simple HTML/JavaScript snippet lets you embed the ticket checkout on your own site (WordPress, Wix, etc.), so buyers never have to leave your page.
  
• Mobile App: The Ticket Tailor Check-in app (free) lets staff scan e-tickets at the door using phones or tablets.

Pros & Cons

Pros

• “As a business owner, i was looking for a better alternative to some of the more popular platforms. Ticket tailor still has fees, but not as much as others and i loved how easy it was to set up events and occurrences and integrate it into our website.” – Miami C.
• “Good value, easy to use and you can also personalise the branding, colours etc to embed on website. Good customer support too.” – Verified User in Event Services.

Cons

• “Not many ways to customize tickets, like to add more than one person to the ticket group. – Karolina R.
• “I think at first the credit system was a little bit confusing, and although I understand that it means that you receive a larger sum of money when buying bulk credits, it would be nice to be able to remove or reduce booking fees in a more economical way. I still don’t fully understand it, but as a system it is simpler and more transparent that other ticketing sites, and is still affordable, so I will be using in the future! The one upside to competitor sites is the discoverability on sites such as eventbrite or headfirst in Bristol, which ticket tailor doesn’t have. Headfirst have a featured events page that their editorial team personally select, which is really nice.” – Sam E.

Pricing

At the time of writing, Ticket Tailor offers flexible and cost-effective pricing with three main options, for free, paid, and charity-based events. Contact sales for pricing breakdown.

6. Eventleaf

Best for: Simple registration workflows

Eventleaf is a registration and attendee management platform that is especially well-liked by small to mid-size organizations needing an easy-to-use system without heavy overhead. 

It supports both in-person and virtual events, with features like badge printing, QR check-ins, custom registration forms, session tracking, surveys/polls, and email communications. 

Customers frequently point out its clean interface and responsive support. However, some want more design flexibility (branding/color customization, app branding consistency) and note that certain advanced features are only in higher tiers. 

Key Features

• Customizable Registration Paths & Forms: You can create different registration types (attendee, sponsor, exhibitor), set exclusive access (invite-only, members, certain email domains), collect custom fields (dropdowns, radio buttons, checkboxes, conditional options), and have tailored options per registration type.
  
• Engagement & Interactive Attendee App: The mobile app supports live polls, Q&A, session ratings, messaging with other attendees/speakers, push notifications, note-taking, and feedback surveys. It also keeps attendees updated in real time with the agenda, speaker, and sponsor info.
  
• On-Site Check-In & Badge / Lead Management: QR code scanning makes check-ins quick, and organizers can design and print badges onsite. Exhibitors can also capture leads easily, making it simple to track who attended which sessions.

Pros & Cons

Pros

• “Eventleaf is fully featured and flexible, allowing for very customisable online forms and attendance tracking. The features are implemented in an intuitive way and I was able to configure everything that was required for my event.” – Richard M.
• “I really likely how user friendly and intuitive event leaf was to set up. It was really easy to customise and the support team were friendly and helpful and really understood our needs as a small not for profit. The ability to brand was really useful and I really liked the poll and survey ability.” – Emma T.

Cons

• “Lack of check-in app for the starter and basic packages.”- Richard M.
• “The only real downside is that there is no ability to brand in the app and that doesnt carry across from the website. – Emma T.

Pricing

At the time of writing, Eventleaf works on a quote-based model, so you’ll need to request pricing based on your attendee volume and event needs. 

4 Best Event Planning Software in 2025

Designed to help with the creative and organizational aspects of event creation, these platforms offer tools for planning, coordinating, and designing event experiences. Best suited for planners looking to create visually engaging, customized, and branded event environments.

1. Whova

Best for: Corporate and networking events

Whova is one of the best event planning software providers that offers to save time and lets you stay in complete control of your event. 

The online event management system capabilities of Whova promise to make the job easy for you with speaker management, attendance management, and more. However, users have often complained that the navigation on the platform can be difficult and customer support isn’t very responsive. 

Key Features

• Speaker & Content Management: You can let speakers upload their bios, headshots, and session details directly, saving you the hassle of chasing them down. Whova also gives you ready-made templates for speaker pages, so you don’t have to design them from scratch.
• Live Polls: You can run live polls and surveys to get feedback during your event. Attendees can respond through the app or email, making it easy for you to see what’s working and keep people engaged in real time.
• In-Depth Analytics & Event Reports: You get access to real-time metrics like ticket sales, check-ins, and engagement activities. After your event, you can download detailed reports to see what worked and where you can improve for next time.

Pros & Cons

Pros

• “Whova has everything you need for a conference platform – but without the ridiculous price tag! For small organizations, it’s ideal!” – Lauren M., Senior Executive Director
• “Their customer service is top-notch. They are extremely accessible, super knowledgeable, and very friendly. We always feel like we are in the best of hands.” – Michelle S., Executive Director

Cons

• “The technical support is mediocre at best, it’s not the most user-friendly conference app, and they changed pricing after the contract was signed.” – Angela B., Customer Event Coordinator
• “Whova’s customer service is lacking greatly. Their Customer Success team is very rigid and inflexible with their wishy-washy terms of service.” – Michael H., Program Manager

Pricing

Contact for pricing.

2. Splash by Cvent

 Best for: Branded  event  experiences

Splash is an event planning software focused on visually rich, branded event pages, invitations, and experiences. 

It lets marketers plan, promote, and measure in-person or virtual events from a single dashboard. Users can use drag-and-drop builders to create custom landing pages and invitations, manage RSVPs and ticketing, send email campaigns, and view analytics, all with a designer-friendly interface. 

Reviewers praise its customer support, saying it’s generally responsive and helpful. However, many note that there’s an initial learning curve, and the platform can be slightly confusing. Plus, the customization options are limited, as compared to other platforms.

Key Features

• Email Marketing & Automation: Built-in email campaign tools for invites, reminders, and follow-ups, with templates that match the event look and feel. Users noted strong RSVP management and email features.
• RSVP & Registration: Handles guest lists, waitlists, and multiple ticket types. Supports both free and paid registration. Integrates with Stripe/PayPal for payments.
• Analytics & Reporting: Real-time attendee tracking and analytics dashboards to measure registration trends and campaign effectiveness. Splash offers conversion tracking to analyze ROI.
  

Pros & Cons

Pros

• “Consistency Across Platforms like Offers a unified look across different devices or platforms.” – Praveen K.
• “Clean and visually appealing design, fast loading time , branding is clean and professional” – Harshad P.

Cons

• “Some features are not very intuitive and require a bit of a learning curve, especially for first-time users.” – Ashwin P.
• “Some of the system-generated features are not customizable, like the QR code pdf & sometimes I also face difficulties with adjusting the blocks & columns’ height & width across devices.” – Carrol V.

Pricing

Contact sales for pricing.

3. Accelevents 

Best for: Hybrid and in-person fundraisers

The next great tool in our event planning software comparison is Accelevents. It is an all-in-one event and fundraiser platform, popular among nonprofits, schools, and associations. It combines ticketing/registration, hybrid event tools, and specialized fundraising features (auctions, donations) in one system. This makes it a great choice for galas, charity runs, and school fundraisers, as well as any paid event. 

Users often highlight its user-friendliness and responsive support. However, some users also caution that the platform sometimes lags. Plus, the mobile app is great; however, the feature set could be more comprehensive.

Key Features

• Fundraising Engine: Integrated donation pages, silent auction and raffle modules, pledge drives, and auctioneer tools. Users report that the bidding experience is simple and pleasant, which is key to maximizing donations.
• Mobile Event App: For attendees to view agendas, chat, and participate in polls. Gamification features (points, leaderboard) increase engagement. The native app also supports video streams and virtual expo.
• Onsite Tools: Kiosk check-in (scanning QR codes on tickets), wireless badge printing, and exhibitor lead capture via app. Payment processing (Stripe, PayPal, Authorize.Net) is built in.

Pros & Cons

Pros

• “It’s simple to check ticket status and sales. Add-ons are quite nice too so we can sell concert posters to ticket buyers.” – Rich B.
• “They are very easy to use and amazing platform to host events that could be virtual or hybrid, they have amazing virtual booths, live chat and best q&a tools.” – Verified User in Real Estate

Cons

• “The mobile app could use some more of the features that the desktop version has.” – Rich B.
• “I have encountered frequent updates from Accelevents, which I find difficult to keep up with. While the updates are announced, sometimes there are nuances that go unnoticed. I would appreciate having a summary of all the updates so I can catch any changes effectively.” – Paula M.

Pricing

At the time of writing, Accelevents offers flexible pricing tailored to your event needs. Contact sales for more information.

4. Planning Pod

Best for: Streamlining venue & operations 

Planning Pod is an all-in-one platform particularly well suited to venues, hotels, catering businesses, wedding halls, and event companies that handle both event logistics and venue or space booking. It combines many backend operations (contracts, proposals, invoicing, food & beverage orders, floor plans, booking calendars) along with attendee/ticketing tools. 

It’s most valuable when you need one platform to handle venue management and event-planning operations. Some users, particularly volunteers or nonprofits, praise its breadth of features and convenience. However, some mention there’s an initial learning curve.

Key Features

• Automation, Reporting & Collaboration: Planning Pod helps you streamline workflows via tasks, checklists, templates, triggers/notifications. Also has dashboards and custom reports so you can see budgets, schedules, outstanding items etc. Collaboration tools include shared calendars, file sharing, internal messaging, and a central inbox for communication.
• Business Operations & Financial Management: Planning Pod helps you take care of contracts & e-signatures, invoices & payment tracking (including deposits & installments), and integrates payment processing so you can manage billing all in one place.
• Venue & Catering Tools: You can handle venue bookings and space reservations, design floor plans, schedule tours, manage banquet event orders (BEOs), food & beverage details, and equipment rentals, making event logistics far more organized.
  

Pros & Cons

Pros

• “Every data resource needed to plan a wedding or event is at your fingertips within the planning pod system.” – Rhonda L.
• “I’ve been a fan of how easy this has been to use for our entire team and our clients. This has been incredibly easy for our clients to make payments online (versus using checks or clunky payment processors), and we were able to integrate both entities housed under the same roof in this system.” – Verified User in Non-Profit Organization Management

Cons

• “I have had mixed success with the banking aspects as I miss the option to choose how credit is processed. Additionally, I would like a more developed website application.” – Rhonda L.
• “I wish there was an online app. It would be extremely helpful and convenient to access information on our clients on the go.” – Verified User in Non-Profit Organization Management

Pricing

Contact sales for pricing

Top 3 Event Scheduling Software of 2025

Focused on optimizing the operational side of events, these platforms handle everything from managing session schedules to venue logistics, and event timelines. Ideal for planners who need to streamline complex event logistics and improve coordination.

1. Sched

Best for: Conference scheduling

Sched is an event scheduling software that helps event organizers put together session schedules, speaker bios, branded event websites, and mobile apps. It is often used by conferences, educational/academic events, retreats, and other similar gatherings where attendees require clear visibility into sessions, tracks, and real-time updates. 

Users generally praise how intuitive the system is for both organizers and attendees, though some mention that the customer support isn’t always well-informed.

Key Features

• Personalized Agendas & Session Management: Attendees can browse sessions, bookmark or favorite ones, and build their own agendas. Plus, organizers can manage speaker bios, session descriptions, time/room assignments, etc.
  
• Branded Event Websites & Mobile Experience: You can build event sites and apps (mobile/website) with a branded layout, color coding, digital signage, push notifications and real-time updates to attendees.
  
• Communication & Attendance Tools: Features such as email reminders, announcements, waitlist management, feedback from sessions, and tools to notify attendees of changes.
  

Pros & Cons

Pros

• “This is our second year using Sched for a week-long Special Education professional development conference. It is a fantastic resource! Coordinating the event with it made scheduling 200+ attendees and 50 speakers simple. Thank you for this platform and extremely fast responses to all questions through excellent customer support!” – Kaitlin P.
• “The ease with which the registration is undertaken. This platform constantly upgrades and improves everytime we use it. GREAT, responsive helpful support.” – Verified User in Primary/Secondary Education.

Cons

• “While their customer service is quick and responsive, they don’t always have all the answers, which can leave you hanging in certain situations. Another area for improvement is the email customization options, particularly for subject lines and intros, which are sometimes pre-set and can’t be modified. Also, a Spanish-language user interface would be a fantastic addition. Lastly, the feedback feature could be more flexible to collect additional information. – Mariam M.
• “The pricing of Sched was a shock to us this year. The Sched team met with us to navigate our budget as a nonprofit education organization, and we are so grateful they were able to accommodate our needs.” – Morgan S.

Pricing

At the time of writing, Sched keeps pricing flexible and accessible, with unlimited free events for up to 50 participants and smart per-event pricing as your audience grows. Visit their website to get updated pricing information.

2. LineUpr

Best for: Event apps & attendee updates

LineUpr is an event app and scheduling tool focused on communicating event schedules, sessions, announcements, and content through a mobile/web app. It’s aimed at events of moderate size (100+ participants) and groups who want to digitally replace printed programs and keep attendees in sync. 

Users like its simplicity, branding options, and timely updates of the platform. However, some wish for more customization options, and advanced filters.

Key Features

• Event App & Live Updates: You get a mobile app that puts everything in your attendees’ hands, schedules, speaker bios, maps, and more. If anything changes, you can push out a notification instantly so no one misses a beat.
  
• Customization & Branding: You control how your event looks and feels. Pick themes, adjust layouts, reuse past content, and embed your branding so the app reflects your identity.
  
• Engagement Tools: You can keep attendees actively involved with surveys, live polls, interactive maps, and networking features,  making it simple for them to stay connected and engaged from start to finish.

Pros & Cons

Pros

• “The app is easy to set up and intuitive to use; content can be loaded via Excel spreadsheet, which is a huge time saver. The feature to post announcements makes conveying reminders and program changes easy and efficient. I received many compliments on the app from our conference attendees.” – Cynthia M.
• “Easy to use, very flexible, intuitively obvious. More capabilities than I had hoped for. Loved the near-complete control over content positioning, appearance and internal linking. Great ability to change labeling and even use of menu items to be fully customized for our needs. Clear, crisp graphic rendition. Loads fast.” – Mark B.

Cons

• “In general we had a really good experience with LineUpr. It would be great if it would be possible to create the option of filtering several criteria at the same time. Searching for example for all screenings in a specific place, or in seeing all events in arabic on a specific date. Until now it is not possible to have different layers of criterias, this would be our only criticism.” – Verified User in Motion Pictures and Film
• “One minor thing only: We would have preferred more flexibility in the add-on features instead of having to book the full upgrade. The participant messaging function would have been ideal as a standalone option. In the end, we upgraded anyway, since it proved very useful for arranging meet-ups during breaks without exchanging numbers or emails.” – Gerda A.

Pricing

Contact sales for pricing

3. Eventsquid

Best for: Event scheduling

Eventsquid is a robust event management software that offers strong capabilities in registration, attendee management, agenda and speaker management, virtual-hybrid event features, as well as exhibitor booth layouts, custom forms, payment processing, etc. 

It’s suited for mid to large-scale events (especially non-profits, associations, education) that need both registration depth and flexible features. Reviews are very positive about its value, ease of use, and support. 

Key Features

• Smart & Flexible Registration Forms: You can create one form that works for everyone, guests, groups, minors, or third-party signups. Customize prompts, payment methods, and messaging so each registrant gets exactly what they need.
  
• Attendee & Agenda Management: You’ll have everything you need to manage agendas, speakers, and sessions. You can even track attendance, collect ratings, run surveys, and map out booths or exhibitor layouts. Plus, your attendees can easily access it all through a mobile or web-based event site and apps.
  
• Transparent Pricing & Flat Licensing: You won’t have to worry about surprise “per-user” fees. With a predictable annual license, most features are already included, and you can choose extra modules only if you need them.

Pros & Cons

Pros

• “Creating an event is easy. We host 2 live events each year and looking to grow that going forward. We can have an event site up in a few hours and if we have questions or interest in other ways to do things the knowledge base and support has been great.” Ryan P.
• “From the smooth look and feel on the front end, to the numerous (but not overwhelming) admin customizations, this system has everything covered. Every feature seems to be carefully planned and executed to function the best way possible and the customer service is that of a small business.” Verified User in Event Services

Cons

• “The ins-and-outs of learning a new system. We realized during our conference, some registration items should have been done differently. Our conference, registration and sessions all ran smoothly, but the changes we make going forward will help our administrative staff.” – Verified User in Government Relations
• “Sometimes updates are made and buttons/sections are moved or features are condensed into other areas. Even with the update notes that describe the changes and lists where features are moved, it slows you down a bit after learning and getting comfortable with the UI. Customer Service response times are sometimes slow.” – Verified User in Event Services

Pricing

Contact sales for pricing

How to Choose Event Management Software

Choosing event software isn’t about finding the “best” tool overall; it’s about finding the tool that’s best for you. Every event has unique goals, budgets, and complexity, so the right platform for a small webinar might not work for a global trade show. Use the framework below as a guide, but don’t be afraid to adapt it based on your specific needs.

Decide Event Goals and Requirements

Analyze Core Features: What to Consider

Which Software Should You Choose

If you’ve gone through the rigorous event planner software comparison, you’re surely a little closer to answering the burning question: What is the best event management software? 

Event management is a holistic task with multitudes of things to worry about. You have to pick the best event management solution and make sure it has the event management tools you would need to make your event a success. Read reviews on G2, Capterra, and other software review sites. Do your research (hint: this blog is a good place to start).

If you choose vFairs event management software you’re in a for easy to use event technology that adapts to your needs with purpose built features, customizations, configurations and reliable customer support that goes the extra mile to help you run splendid events every time. Book a demo with us to see how you can host a memorable event your attendees will love.

Disclaimer: The information in this article about various platforms and their features was accurate at the time of writing. Technology and software platforms continuously evolve, and features, pricing, and capabilities may have changed since publication. This review is based on information sourced from third party review sites and is not endorsed by any of the platforms mentioned.

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