Why Do Customers Choose vFairs Over SpotMe?

Onsite check-in that moves as fast as your crowd does.

vFairs includes QR-based check-ins and self-service kiosks as standard. RFID & BLE Smart Event Badges go further by passively tracking session attendance, booth visits, and dwell time without anyone scanning. Exhibitors get a complete lead list automatically, and live floor heatmaps show crowd flow in real time.

The on-site candidates were mind-blown with the vFairs badge printer. The badges were color-coded and personalized for different candidates, making it easier for school reps to identify them.

Jose Covarrubias

Recruitment Support Technician at TCOE

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Exhibitor & sponsor management built for results.

vFairs gives exhibitors a self-serve portal to manage booths, schedule meetings, and scan leads, with enrichment at point of capture, so every lead arrives CRM-ready. Real-time dashboards track booth visits, meetings booked, and leads captured throughout the event.

“The platform is very user-friendly and visually engaging for the participants (attendees and exhibitors alike). What I like most about it is how innovative and immersive it is. From booth interactions to interactive live (and recorded) webinars, the platform offers a seamless experience for all. I also enjoy the customizability of the platform. We enjoy designing a new theme for booths and exhibit halls reflect the new theme/design very well!”

Christie Tratsel

CEO of Confetti Con Events

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Org-level reporting & AI that spans every stage of your event.

The Reporting 360 dashboard aggregates registrations, ticket sales, engagement, and ROI across your entire event portfolio. An AI reporting chatbot answers analytics questions in plain language. vFairs also embeds AI across the full event lifecycle: matchmaking, content creation, check-in & lead enrichment.

We were very impressed by vFairs platform customization and features and even more impressed by their customer support.

Sarah Bendary

Virtual Events Specialist at American University of Cairo

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A complete event platform for stellar onsite events.

vFairs includes abstract management, accommodation and hotel block management, a seating plan builder, e-commerce, a floor plan builder, and 2,000+ integrations, all part of the package. With vFairs, the bill doesn’t grow as your event complexity does.

Overall, the onsite experience was tremendous and we don't have enough good things to say about vFairs.

Sara Cahill

Marketing Manager

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Frequently Asked Questions

Does vFairs include a dedicated project manager on every event?

Yes. Every vFairs event comes with a dedicated project manager included as standard, from planning through post-event. You're never left navigating execution alone, and you don't pay extra for the support you need most.

How does vFairs handle on-site check-in and badging?

vFairs offers a fully built on-site execution suite, including Smart Event Badges with real-time attendee tracking, and on-site badge printing. It's designed for physical events, not just app-based engagement.

Is vFairs easy to set up and manage without a steep learning curve?

Yes. vFairs is built for event teams of all technical levels, with an intuitive backend and a dedicated project manager who helps your team configure, customize, and run your event, without weeks of onboarding.

How transparent is vFairs pricing?

vFairs offers clear, structured pricing that works for organizations of different sizes and event volumes, not just large enterprise accounts with custom contract negotiations.

How does vFairs handle analytics and reporting?

vFairs offers Reporting 360, a cross-portfolio dashboard that gives your team clean, accessible data across all events. Metrics are easy to find and act on, without needing to dig through complex backend menus.

Does vFairs support event automation?

Yes. vFairs supports automated workflows across registration, communications, and post-event follow-up, so your team spends less time on manual processes and more time on event strategy.

Is vFairs built for a broad range of industries and event types?

Yes. vFairs serves enterprises, universities, associations, government bodies, and more, across recruitment, trade, education, conferences, and beyond. It's not built for a single vertical.

Does vFairs require attendees to download an app?

No. vFairs is accessible via browser without requiring attendees to download and install a separate app, reducing friction and improving show-up rates across all event formats.

How does vFairs support exhibitors and sponsors?

vFairs includes a dedicated Exhibitor and Sponsor Portal with lead capture, booth management, and engagement tools built in, giving exhibitors measurable ROI, not just a listing in an event app.

Is vFairs built for organizations running high-volume, multi-format event programs?

Yes. vFairs supports your entire event program, in-person, virtual, and hybrid, from a single platform, with portfolio-level reporting, 2,000+ integrations, and dedicated support that scales with your team.

MARKET & CAPTURE

EVENT APPS

PLAN & BUILD

INSIGHTS & ESSENTIALS

MANAGE

ENGAGE

ONSITE

VIRTUAL

IN-PERSON EVENT FORMATS

Hybrid event formats

Virtual event formats

vFairs vs. SpotMe: Enterprise-Grade Shouldn't Mean Slow to Launch and Hard to Learn

See How Real Users Compare vFairs & SpotMe on Gartner

See How Customers Rate vFairs & SpotMe on G2

vFairs Recognized as a Leader in the Gartner Magic Quadrant!