How long does it take to set up a virtual benefits fair?

We recommend giving your team at least four weeks to set up a vFairs virtual benefits fair. This includes everything from event planning and software onboarding to event design and content upload.

How long can a virtual benefits fair last?

Your vFairs benefits fair can be kept live throughout the year and even beyond.

How many vendors can a virtual benefits fair support?

The vFairs benefits fair can support unlimited vendors and benefit providers.

Multi-Event Management Platform

Manage & Track All Your Events from a Single Dashboard

For enterprise teams running several events a year, vFairs replaces the scattered tools, manual reporting, and constant re-setup with one place to manage all your events.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Stop Managing Your Events Program with Spreadsheets

With vFairs multi-event management platform, you save hours on setup, control team access across events, and prove impact for your entire portfolio with cross-event reports.

Org-level dashboard

Know What’s Happening Across All Your Events Right Now.

See all upcoming, live, and past events in a single filterable list across teams, regions, and event types.
Compare registration rates, attendance, and ROI across your entire event portfolio in one dashboard.
Track performance, flag issues, and manage global team access without ever leaving one screen.

Quick setup tools

Launch Your Next Event in Hours, Not Days.

Access your team’s shared templates, brand files, and standard forms within your org dashboard.
Save your best-performing event templates so you build once and reuse endlessly.
Build a library of approved templates for registration forms, email sequences, event pages that teams can reuse.
Clone any past event and carry over all its settings, integrations, and team roles.
Store your logos, banners, and brand files once. Every team finds them in the same place.
Set up data tags for your entire organization. Change the tag once to update info everywhere automatically.

Role-based access control

Every Team Member Sees What They Need and Nothing They Shouldn’t.

Give every team member exactly the right level of access. Event managers see their events; org admins see everything.
Decide who can edit org-wide settings, create templates, or manage shared assets.
Match access levels to how your company is actually structured e.g. by region, department, or team.

Reporting 360

Find Out Which Events Are Worth Running Again.

Get a live, unified view of performance with visual data through graphs, tables, etc.
Compare performance between events in different areas, across different departments, formats, or more.
Know which formats, regions, and teams are delivering the best results.
Identify declining show rates, underperforming event types, or regional gaps early with live reports.
Share exportable reports with leadership and sponsors.
Sync all your data with Salesforce, HubSpot, or your BI tool of choice.

Multi-event app

Use One White-Labeled App for All Running Events.

Enhance experience for multi-event attendees with one app that they download for all events.
Fully brand and customize your event app with a white-labeled release.
Add your logo, your branding, and publish under your brand on iOS and Android app stores.
Let attendees choose which event to join if you’re running multiple events at once.
Attendees can easily login with their unique login details or single sign-on with two factor authentication.
Send real-time updates, session reminders, and announcements to attendees across any active event.

onsite, hybrid, & Vritual events

Run In-Person, Virtual, and Hybrid Events on One Platform.

Run events in parallel without switching platforms or managing separate systems for each format.
Each event operates in its own environment with dedicated registration, scheduling, and attendee experience.
Attendees at every event regardless of format are tracked and reported on in one unified view.
Run multiple events in parallel across the globe with automatic timezone management.
Add a new event to your org without any additional platform setup, no matter how many are already running.

Enterprise integrations

Configure Integrations Once for Your Org’s Tech Stack.

Set up integrations with your tech stack once at the org-level.
Every new event inherits the data flows your team has already set up.
Configure integrations yourself with vFairs’ API through our apps marketplace.
Get detailed technical support from our team to help you set up your organization’s integrations.

Security & compliance

Enterprise-Grade Security That Clears Your IT Team’s Vendor Review.

SOC 2 Type II certified, independently audited against the security standards your vendor evaluation requires.
ISO-27001, PCI DSS, VPAT, and TX-RAMP certified.
Access full audit logs across your entire org with every permission change, event edit, and data export tracked.
Purge attendee data after events end to stay compliant with GDPR, CCPA, and other data retention laws.

Configure Integrations Once for Your Org’s Tech Stack.

What Our Customers Are Saying

Our customers trust us to help them deliver a worthwhile experience to attendees. Use our campus recruitment platform to connect graduating students with hiring companies. Don’t take our word for it, hear it from our customers.

2,500+
Registrations
1,300+
Attendees
2,500+
Badges Printed
45,000
Landing Page Visits

The Best of Both Worlds: TCOE’s Hybrid Hiring Event with vFairs Leaves a Lasting Impression

Read Full Story

The graphics and event platform look great, the could be customised which worked really well for my organisation.

Calum Fraser

Senior Recruitment Officer
University of Dundee

We have been thoroughly enjoying working with vFairs on our virtual events. The platform itself is easy to use and offers a great range of frequently updated features. Great team and product to work with!

Patrycja Les

Event Manager
Your Overseas Home

We’re continuing to develop a really productive partnership with vFairs! This virtual platform every feature you could possibly want, with great support and guidance along the way to develop features according to the client’s recommendation. Thank you to the whole team for helping us!

Claire Nicholson

Social Media Programme Manager & Virtual Event Platform Development
Minnac Life Sciences

Ali and vFairs provide us with a seamless platform, that allows us to engage with both home and overseas students. Ali’s quick and professional support is fantastic and we find our events are easy to set up and Ali’s event day support is wonderful, sorting any glitches or last minutes amends without hesitation.

Stephanie Strange

Uni of Beds
University of Bedfordshire

The process was simple and the project manager was always available and helpful when it came to setting up the event.

Josh Jezard

Employer Brand and Attraction Manager
UHS NHS

All Customer Stories

vFairs is rated 4.7/5 on G2

based on 1,758 verified reviews

vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

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Platform Backend

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Registration & Ticketing

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Event Mobile App

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Badge Printing App

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Lead Capture App

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Frequently Asked Questions

How do you manage multiple events at once?

The key is centralizing the things that don't need to change like your brand assets, data tags, integrations, and templates so your team is only ever customizing, not rebuilding from scratch. vFairs handles this through an org-level dashboard where you can monitor all active events in real time, manage team access, and pull cross-event reports, while each event team works independently in their own portal.

Can I run multiple events simultaneously using vFairs?

Yes. vFairs is built to support enterprises running hundreds of events a year, including events that run in parallel. Each event operates independently with its own registrations, schedule, and attendee experience, while your org dashboard gives leadership a unified view across all of them at the same time.

What does running events in parallel mean, and how does vFairs support it?

Running events in parallel means two or more events are live and active at the same time. For example, a trade show in Dubai while a career fair runs in New York and an internal summit streams virtually. vFairs supports this by keeping each event in its own environment with dedicated teams and settings, while the org-level dashboard aggregates performance data across all of them in real time.

What is multi-event management?

Multi-event management is the practice of planning, running, and measuring multiple events from a single platform rather than managing each one in isolation. For enterprise teams, this means a shared dashboard where you can oversee every event across your organization - tracking registrations, attendance, and ROI in one place - while giving individual teams the tools to run their own programs independently.

What is the best multi-event management software?

vFairs is built specifically for enterprise teams running high volumes of events. Unlike general event tools that bolt on org-level features as an afterthought, vFairs is designed from the ground up for scale, with a dedicated org dashboard, shared asset libraries, cross-event reporting, and a white-labeled app that works across your entire portfolio. It's the only platform where organizers, event managers, and IT teams all get what they need without stitching together multiple tools.

Is there a multi-event app for managing events on the go?

Yes. vFairs offers a white-labeled mobile app that works across all your events. Attendees download it once and use it for every event your organization runs with personalized schedules, meeting management, and real-time notifications built in. For event managers, the app provides live attendance tracking and on-site check-in via QR code, no matter how many events are running simultaneously.

Game Changing
Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

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In-Person Events

Virtual/Hybrid Events

Industry

Event Format

Resources

Featured Resources

Manage & Track All Your Events from a Single Dashboard

Trusted By Top Organizations. Recognized by Gartner & G2.

Stop Managing Your Events Program with Spreadsheets

Know What’s Happening Across All Your Events Right Now.

Launch Your Next Event in Hours, Not Days.

Every Team Member Sees What They Need and Nothing They Shouldn’t.

Find Out Which Events Are Worth Running Again.

Use One White-Labeled App for All Running Events.

Run In-Person, Virtual, and Hybrid Events on One Platform.

Configure Integrations Once for Your Org’s Tech Stack.

Enterprise-Grade Security That Clears Your IT Team’s Vendor Review.

What Our Customers Are Saying

The Best of Both Worlds: TCOE’s Hybrid Hiring Event with vFairs Leaves a Lasting Impression

Calum Fraser

Patrycja Les

Claire Nicholson

Stephanie Strange

Josh Jezard