Event Management Software for Small Business

Run Professional Events Without Stretching Your Budget

Plan conferences, customer appreciation events, product launches, and networking sessions with software that handles registration, attendee management, and event execution. Designed for small teams with big ambitions.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Built for Small Businesses That Don't Have Dedicated Event Teams

One person. Multiple roles. Zero budget for an agency. You need event software that's powerful enough to deliver professional results and simple enough for anyone on your
team to use.

Registration & Ticketing

Sell Tickets and Collect Payments Without Technical Headaches

  • Create branded registration pages in minutes using drag-and-drop builders without needing web developers.
  • Collect payments through Stripe, PayPal, or other payment processors you already use for your business.
  • Set up early bird pricing, discount codes, or group registration rates to drive ticket sales.
  • Send automatic confirmation emails with event details, calendar invites, and QR codes for check-in.
  • Track registration numbers in real time so you know exactly how many people are coming.
  • Close registration automatically when you hit capacity or manually when you’re ready.
Sell Tickets and Collect Payments Without Technical Headaches
Event Website Builder

Launch Professional Event Pages Without Hiring a Designer

  • Build event websites using templates designed for conferences, networking events, product launches, or customer appreciation gatherings.
  • Customize colors, fonts, and layouts to match your company branding with simple point-and-click editing.
  • Add speaker bios, session schedules, venue information, and sponsor logos without touching code.
  • Publish pages on custom domains or use provided URLs that look professional and branded.
  • Update event details instantly when schedules change, speakers are added, or venue information updates.
  • Display countdown timers, social proof, or testimonials to increase registration conversions.
Launch Professional Event Pages Without Hiring a Designer
Check-In & Badge Printing

Get Attendees Through the Door Fast on Event Day

  • Check attendees in using QR code scanning through smartphones or tablets you already own.
  • Print professional badges with names, companies, and logos using affordable thermal printers.
  • Set up self-check-in tablets where attendees scan confirmation codes and print badges independently.
  • Handle walk-in registrations by creating new attendee records and printing credentials on the spot.
  • Track who’s arrived in real time so you know when to start sessions or serve meals.
  • Process dozens of attendees per hour even with small teams managing registration desks.
Get Attendees Through the Door Fast on Event Day
Email Marketing & Communication Tools

Keep Attendees Informed Without Living in Your Inbox

  • Send registration confirmations, event reminders, and last-minute updates through automated email sequences.
  • Schedule emails to go out at specific times like one week before, one day before, or morning of the event.
  • Segment attendees by registration type, ticket tier, or custom criteria for targeted messaging.
  • Track email open rates and click-through rates to understand what messages resonate.
  • Use pre-built email templates for common scenarios like confirmations, reminders, and thank-you messages.
  • Add calendar invites to emails so attendees can add your event to their schedules with one click.
Keep Attendees Informed Without Living in Your Inbox
Mobile Event App

Give Attendees Event Information in Their Pockets

  • Deploy branded mobile apps showing event schedules, speaker bios, venue maps, and attendee lists.
  • Let attendees build personal agendas by bookmarking sessions or activities they want to attend.
  • Enable attendee networking through in-app messaging and contact exchange features.
  • Send push notifications for session reminders, schedule changes, or important announcements.
  • Display sponsor logos and promotional content giving sponsors visibility in exchange for funding.
  • Share event materials like presentation slides, product sheets, or promotional videos through the app.
Give Attendees Event Information in Their Pockets
Sponsor Management

Make Sponsors Happy Without Extra Work

  • Offer sponsor packages including logo placements, email mentions, or booth spaces at your event.
  • Display sponsor logos on registration pages, mobile apps, badges, and event signage.
  • Provide sponsors with attendee lists or lead capture tools based on sponsorship agreements.
  • Track sponsor visibility metrics showing logo impressions, booth traffic, or app engagement.
  • Generate sponsor reports proving the value they received for their investment.
  • Create tiered sponsorship levels offering different benefits at different price points.
Make Sponsors Happy Without Extra Work
Attendee Management & Analytics

Understand Who Came & What They Care About

  • Track total registrations, ticket sales, and revenue from a single dashboard.
  • See attendee demographics including companies, job titles, and locations to understand your audience.
  • Monitor which sessions got the most attendance and which speakers drew the biggest crowds.
  • Measure check-in rates showing the gap between registrations and actual attendance.
  • Survey attendees post-event and analyze responses to improve future events.
  • Export attendee lists to your CRM or email marketing tools for follow-up campaigns.
Understand Who Came and What They Care About

What Our Customers Are Saying

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Event Management Software for Small Business
  • 200+

    global retailers & distributors in attendance

  • 8,000+

    messages exchanged between exhibitors & attendees

  • 5000+

    booth visits across the event

Beauty Bulb Live Connects 200+ Global Retailers in First-of-its-kind Virtual Trade Show
Read Full Story

The product itself meets all of our needs for our digital events – live and recorded sessions and opportunities for our attendees to network with each other throughout the event.

Travis S.
  • Director of Government Relations

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.
  • Director Alignment

Their great customer service skills were used to assist my team when utilizing the virtual platform that vFairs provide. We have utilized the vFairs platform on countless occasions and as always, the vFairs team goes above and beyond.

Roslyn Y.
  • President and Founder

Every aspect of the vFairs platform impressed me. The sleek graphics, the simple build process and the round the clock support from a dedicated Project Manager made the entire process easy to navigate and so enjoyable.

Leeann M.
  • Training Coordinator

This is our second time using vFairs and once again it was a great experience. The attendees loved the photo booth and photo gallery features. We will be using vFairs next year for sure.

Ignacia T.
  • Digital PMO
All Customer Stories
G2
vFairs is rated 4.7/5 on G2
based on 1,758 verified reviews
vFairs Product Tour

Experience Live Product Demo

A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

Virtual Event Platform

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Platform Backend

Platform Backend

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Registration & Ticketing

Registration & Ticketing

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Event Mobile App

Event Mobile App

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Badge Printing App

Badge Printing App

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Lead Capture App

Lead Capture App

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Frequently Asked Questions

Do we need technical skills to set up events on this platform?

No. The platform uses drag-and-drop builders and pre-made templates for registration pages, emails, and event websites. If you can use basic business software, you can manage events here.

How much does it cost to run an event for 50-100 people?

Pricing typically scales with attendee count. Small business plans generally start at affordable monthly or per-event rates. Check current pricing for exact costs based on your expected attendance.

Can we collect payments without paying transaction fees?

The platform doesn't charge transaction fees, but standard payment processor fees from Stripe or PayPal still apply (usually 2.9% + $0.30 per transaction).

What if we need help setting up our first event?

Customer support teams help small businesses set up their first events through email, chat, or video calls. Many platforms also offer setup guides and video tutorials.

Can we use this for both virtual and in-person events?

Yes. The same platform handles in-person registration and check-in, virtual webinar hosting, or hybrid events combining both formats.

Do attendees need to download an app?

No. Mobile apps are optional. Attendees can access event information through web browsers if they don't want to download anything.

Can we try it before buying?

Most platforms offer free trials or demo events where you can test features before committing to paid plans.

What happens to our data if we cancel?

You can export all attendee data, registration information, and analytics before canceling. Your data remains yours regardless of subscription status.

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