Hybrid Event Platform

Run a Hybrid Event for Onsite & Remote Audiences With One Platform.

Plan registration, livestream, and networking from one hybrid event platform built to give remote attendees the same event as the people in the room.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Crafting the Perfect Blend of Virtual and On-Site Event Experiences

Event Phase

Pre-Event
During Event
Post Event

In-Person
Virtual

Custom landing page, AI-powered event marketing, email module, event ticketing, event registration, payments integrations, mobile event app, user management, sponsorship packages, exhibitor management

QR check-ins, self check-in kiosks, badge printing, engagement hotspots (TVs for social media wall or live photobooth, live QR scavenger hunts), on-site support, event safety protocols Custom virtual environment builder, Project management support, live footage of the event

Virtual exhibit halls, poster halls, webinars, networking, event gamification, customer support, accessibility features, sponsorships, integrations, speaker sessions, personalized agendas, document hosting, notifications, live event feed, real-time attendance & traffic reports

Venue maps, On-site tech support, QR-based lead retrieval & contact exchange 3D virtual environment, , meeting scheduler, breakout rooms, live chats, smart matchmaking, virtual leaderboard, virtual photo booth

Reporting dashboards, email marketing, analysis, individual user journeys, exhibitors’ statistics

On-site tech support End-to-end project support

Serve Onsite and Remote Attendees With the Same Platform Without Rework

Pair onsite technologies like event apps & badging, alongside a complete virtual event platform to deliver exceptional experiences to both audiences.

Registration & Ticketing

Run Separate Registration Flows for In-Person and Remote Attendees, From One Setup.

Build two paths from the same registration page so each audience sees their own form fields, pricing, and ticket tiers.
Issue in-person tickets with seat assignments and onsite check-in QR codes, and virtual tickets with a private access link to the platform.
Apply different group rates, early-bird windows, and sponsor codes per audience without rebuilding the form.
Carry both audiences into one attendee list so segmentation, emails, and reporting work off the same record.

Explore Event Registration

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Email Marketing & Segments

Send Emails That Speak to the Right Audience.

Segment by registration type (in-person, remote, VIP, sponsor) and send each group the reminders and content that match their format.
Tell in-person attendees what to bring, where to park, and which sessions they have a seat for, while remote attendees get their access link and tech check.
Run pre-event, day-of, and post-event sequences from the same calendar so the two audience flows stay in sync.
Track opens, clicks, and registrations per audience segment so you know which message moved which group.

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Onsite Tech + Virtual Venue

Run Onsite Tech for In-Person and a Virtual Venue for Remote, From the Same Setup.

Print branded badges, check attendees in with QR scan or facial recognition, and run an interactive floor map for everyone in the building.
Drop remote attendees into a 3D venue that mirrors your onsite layout so they walk the same exhibit hall and visit the same booths.
Stream the keynote and breakout stages directly into the virtual venue so remote attendees watch live alongside the room.
Use the same branded mobile app for in-person navigation and remote access so attendees of either format share one home screen.

Explore Virtual Platform

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Agenda, Sessions & Replays

Run One Agenda Where Both Audiences Watch Live, Ask Questions, and Rewatch Later.

Publish one multi-track agenda that shows the same sessions to both audiences, with the right join button (room number for in-person, livestream for remote).
Run live polls and Q&A across both audiences in the same thread, so a question from someone at home shows up next to one from the back row.
Record every session automatically and post replays in the same library so both audiences can catch sessions they missed.
Let attendees personalize their agenda in the event app and get reminders 10 minutes before their next session, regardless of format.

Explore Webinar Platform

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Networking & AI Matchmaking

Connect Both Audiences Through 1:1 Chats, AI Matchmaking, and Speed Networking.

Open 1:1 chat, group rooms, and video meetings so remote attendees can request meetings with onsite attendees and vice versa.
Use AI matchmaking to pair attendees by interests, role, and goals, without distinguishing whether they’re walking the floor or joining from a laptop.
Run dedicated speed networking sessions for remote attendees so they get the rapid-introduction format their onsite peers get at coffee breaks.
Schedule meetings in the event app with calendar holds, agenda blocks, and a personal meeting room link for any remote-to-onsite pairing.

Explore AI Matchmaking

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Live Feed & Gamification

Run a Live Event Feed and Gamification That Both Audiences Compete In.

Open a live social wall where attendees from both audiences post photos, reactions, and questions, with moderation in two clicks.
Run leaderboards, trivia, and scavenger hunts that score points the same way whether someone scans a booth onsite or visits one in the virtual venue.
Drop important announcements through push notifications on the event app and alerts on the virtual event platform.

See Event Gamification

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Sponsor & Exhibitor Management

Give Sponsors a Booth That Reaches Both Audiences and a Report That Proves It.

Set up sponsor packages that include a physical booth on the floor and a digital booth in the virtual venue, priced from one rate card.
Capture leads from both audiences in the same record, whether a rep scans a badge onsite or an attendee fills out a contact form in the virtual booth.
Sponsors can capture leads onsite through the lead capture app while online reps can chat 1:1 with remote attendees on their virtual booth.
Hand each sponsor a one-page report showing booth visits, leads, and demo signups across both audiences so the renewal conversation has numbers behind it.

More About Sponsor Management

Event Analytics

Measure Engagement Levels of Both Audiences in One Dashboard.

View every attendee in one list with their format (in-person / remote), check-in status, sessions watched, and engagement score in one record.
Compare attendance, session views, networking activity, and sponsor leads across the two audiences in one dashboard.
Push attendee, session, and lead data into Salesforce, HubSpot, or Marketo with a flag for which audience each one belongs to.
Ask the AI reporting chatbot a plain-English question (like “how many remote attendees attended session 3?”) instead of building a custom view.

More about Reporting

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Power Your Events With the All-In-One vFairs
Mobile Event App

Take your virtual, in-person and hybrid events to the next level with our mobile event technology.

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What Our Customers Are Saying

979
Attendees registered
463
Virtual attendees
1984
On-site Interactions

Keyspire Hybrid Summit: A Blend of Virtual and In-Person Excellence

Read Full Story

The gamification, the embedded zoom feature, the chat rooms, and the ease of engagement were all at the top of the list for our attendees and for our team.

Emily A.

Director Alignment

Their great customer service skills were used to assist my team when utilizing the virtual platform that vFairs provide. We have utilized the vFairs platform on countless occasions and as always, the vFairs team goes above and beyond.

Roslyn Y.

President and Founder

Every aspect of the vFairs platform impressed me. The sleek graphics, the simple build process and the round the clock support from a dedicated Project Manager made the entire process easy to navigate and so enjoyable.