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Event apps put attendees in the driver’s seat. Think personalized agendas, smart AI assistants, and interactive networking tools. Event organizers love this because happy attendees make their job easier.
Yet, many are constantly searching for better apps for events. Why? Because a long feature list doesn’t guarantee a smooth event experience.
Every event is different. A corporate conference has different needs than a music festival or trade show. The best event apps adapt to how you run events. They flex to fit your specific event style, audience, and goals.
This blog breaks down the 10 best event apps on the market, plus gives you a practical framework for picking the right one that actually works for your events.
Ganz gleich, ob Sie eine Veranstaltungsregistrierung, den Druck von Namensschildern, Check-in-Technik oder eine mobile Veranstaltungs-App benötigen, unsere Plattform für persönliche Veranstaltungen bietet End-to-End-Services und -Tools zur Vereinfachung des Veranstaltungsmanagementprozesses.
Note: All ratings and comparisons are based on data retrieved from third-party software review sites, as of September 2025.
We’ve vetted numerous event apps by analyzing extensive customer reviews and testimonials on popular platforms like G2, Capterra, Gartner, and beyond. For each app, we gauged the following parameters:
At vFairs, our mission has always been to empower event professionals to deliver experiences people remember and love. Since 2016, we’ve led the industry by powering 30,000+ events, supporting 80,000+ exhibitors, and welcoming more than 100 million attendees worldwide.
Our leadership comes from being on the ground with organizers, sponsors, and attendees, listening to their challenges, understanding their goals, and anticipating what they’ll need next. These insights not only fuel how we innovate but also shape how we guide others in choosing the right event technology.
This review reflects that leadership, built on years of hands-on experience, real-world feedback, and a relentless focus on helping you select the top event apps that save you time, eliminate stress, and elevate your events.
There are numerous event app providers out there, but the true dilemma is rightly phrased by Merijn Van Buuren, someone who helps enterprises choose the right event tech:
To help you with this, we have mentioned all the best apps for events in 2025, and what specific use cases they are best for. Get insights into key features, pricing, and user sentiment for each platform.
Best for: Highly customizable event apps
vFairs is a trusted name in the event space, recently named a leader in 2025 Gartner® Magic Quadrant™. It offers a unified event tech platform, often praised for its ease of use and unmatched project management support. On G2, it has consistently maintained a rating of 4.7/5, showing that customers find value in the product.
The event mobile app is one of the main offerings of vFairs, recently awarded the Best Event App accolade by BizBash.
It offers innovative and convenient mobile app technology software to boost networking, knowledge sharing, lead generation, and engagement, to name a few.
It’s fully customizable, meaning you can brand it with preferred colors, logos, and features. You can either go for a container app or launch a whitelabelled app. Customers rave about how easy it is to use.
vFairs stands out among corporate event apps for its versatility. It’s well-suited for conferences, trade shows, summits, networking events, and more. The app also supports use-case-specific features like product listings and job listings, making it a flexible choice for both internal and external-facing events.
Attendees come with different goals, so why force them into the same schedule? vFairs lets each person build a personalized agenda that aligns with their interests. Whether someone’s there to attend back-to-back keynotes or squeeze in targeted networking sessions, they can plan their day their way, focused, flexible, and distraction-free.
Need to fill a room or guide traffic to an under-the-radar booth? vFairs mobile app for events makes it easy to send timely push notifications, either scheduled in advance or sent live. Organizers can keep attendees in the loop, boost engagement when it matters most, and steer the event flow in real time.
Networking is more than exchanging business cards; it’s about making meaningful connections. With vFairs, attendees can schedule meetings, exchange contacts using QR codes, and connect via in-app chat or calls. For those unsure where to begin, the smart matchmaking feature suggests relevant people to meet, so opportunities don’t get missed.
Navigating a large venue can be overwhelming. vFairs’ interactive floor maps help attendees get where they need to go, fast. And when questions come up, from “Where’s the next session?” to “What time is lunch?”, an AI assistant trained on event data is there to help, delivering instant answers and reducing the load on staff.
These features make vFairs stand out among mobile apps for events and conferences, especially for organizers looking to enhance both navigation and real-time support.
Live sessions are just the beginning. With vFairs, attendees can watch replays, browse resources, and explore sponsor content on their own time. It’s convenient, accessible, and ensures your event continues to deliver value long after the day ends, for both attendees and exhibitors.
The app also allows you to access real-time reports that will help you understand the performance of your event.
You can keep a check on metrics like attendee check-ins, booth visits, and webinar views. These reports can help you make data-driven improvements for the success of your future events.
Pros
“The app itself which initially attracted me to the product, was extremely simple and easy to use. The Vfairs team was extremely helpful and attentive, despite our strict deadlines and last-minute changes. On the day support was impeccable, with Hammad and his team answering email requests as soon as they were sent in.” – Mia S.
“The app was a big success for three groups of people: attendees, exhibitors, and our staff. Exhibitors liked how easy it was to scan badges, record notes, and house resources for attendees. Attendees enjoyed how easy it was to navigate the trade show floor, the very fun scavenger hunt, and the push notifications. Staff enjoyed the reporting, badge printing, and scanning into breakout sessions.” – Jessica C.
Cons
"Wir hatten wirklich nicht viele Nachteile, da sie unsere Veranstaltung so schnell umsetzten, gab es einige Änderungen, die wir aufgrund der Programmierzeit, die sie benötigt hätten, nicht vornehmen konnten, aber insgesamt hat vFairs es wirklich geschafft!" - Darci P., Mittlerer Markt
It’s new and there are still updates happening – this is normal as other apps we had were the same. – Verified User in Non-Profit Organization Management
vFairs follows a customized pricing model designed to match the scale and needs of different organizations rather than offering flat, one-size-fits-all plans. Pricing is typically provided on request and varies based on factors like event type (single, multi-event, or annual license). Book a quick call right now!
Best for: Attendee engagement
Cvent Attendee Hub app works well for conferences, meetings, and more. This mobile event app for event planners or organizations can support events of varying scales and attendee sizes.
The app includes features for attendee engagement and networking. However, people have shared on platforms like G2 that the mobile app is not very customizable.
“The Attendee Hub is great for keeping attendees engaged and up to date on information. They provide a platform to create both a website and app, so there are multiple ways to reach attendees.” – Katherine M.
“Very responsive app, streamlined with great descriptions and links” – Quocanh H.
“You can’t easily have personalized schedules, you have to log in EVERY time you want to preview the app, having to schedule cards in order to see them during testing, in the app, the agenda is not user friendly when you have multiple things scheduled at the same time.” – Jaime S.
"Es hat lange gedauert, sich einzuarbeiten. Wir mussten viel mehr Mitarbeitern als mir lieb war einen Admin-Zugang geben, weil die Rollen nicht klar definiert sind - so musste jeder ein Admin sein, um einige hilfreiche Dinge zu tun (z. B. vor Ort). Es hat lange gedauert, dieses Tool zu erlernen, und wir hatten viele Anrufe beim Support." - Verifizierter Benutzer im Bereich Event Services
Cvent Virtual Attendee Hub does not offer pricing materials for the public to access. Contact sales for a custom quote.
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Best for: Meetings management
Webex Events, ehemals Socio, ist eine weitere mobile Event-App, die virtuelles, hybrides und persönliches Event-Management bietet. Die End-to-End-Management-Plattform unterstützt mehrgleisige Veranstaltungen.
WebEx Events mobile app made its way to the list of best apps for events for its strong networking and streaming options. However, some users have found that the enterprise event app needs to be more flexible in terms of customizations, plus there should be options to improve the look and feel of the app. Users claimed that right now, it has a dated UI.
“Webex has a clean interface and offers useful features like screen sharing, breakout rooms, and meeting scheduling. The integration with calendars and email platforms is also convenient, and when it works properly, the video and audio quality can be decent.” – Verified User in Information Technology and Services
“We love the ease of use with the event app. Our attendees love it and it’s easily customizable. Support for the app is always quick and helpful.” – Kristie D.
“There are times when our company hosts large meetings intended to be attended or viewed by the whole company. In these instances, we find that Webex meetings take up a considerable amount of bandwidth and cause site performance issues, and the meeting suffers.” – Chris q.
“I dislike that the event app is now part of the suite and costs more than twice what we were paying before that integration.” – Kristie D.
WebEx Events does not offer pricing information for its mobile apps for events publicly. You can ask for a custom quote to know the current pricing.
Best for: Networking events
Whova event application offers a bunch of features for managing an engaging event, including online registration and event marketing. It’s not solely an event agenda app, but its agenda management capabilities particularly work well. Plus, the networking features help attendees get acquainted at events, and the LinkedIn integrations enable them to connect beyond it.
While the platform offers an event schedule app with great utility, some users have highlighted several issues with the notifications feature. They shared that all the notifications get piled up under one icon, which makes it hard to navigate.
“Such a convenient platform. Communities, agendas, members… all the things for the conference are here! Separated within each independent event is also a crucial thing for later on.” – 한중혁 H.,
“The customer engagement was great, also the ability to have organizers and volunteers manning the app separate from attendees” – Lucy L.
“Some of the tech issues were bothersome in the beginning. As my district continued using the Whova platform for subsequent conference/Professional Learning Events, many initial problems were handled and managed.” – Nancy B.
“The interface feels a little outdated, and I couldn’t send notifications from my iPad or iPhone. I had to pull out my laptop if we needed to send notifications on-site. I hope mobile app support of notifications is coming!” – Linden T.
You can reach out to their sales team for a customized quote.
Best for: Exhibitor-heavy events
Expo Pass offers an easy-to-navigate mobile app that is designed to enhance the experience of both organizers and attendees at events.
Users agree that the mobile app is user-friendly and has an intuitive interface. However, based on user reviews, the app’s functionalities are limited. For example, there are no options to integrate interactive floor plans into the mobile app. Plus, networking and gamification features aren’t very elaborate as well.
"Ich fand es wirklich toll, wie einfach es war, die App einzurichten und die Geräte für den Ausweisdruck zu nutzen. Insgesamt war der Prozess schnell und schmerzlos." Blake F.
"Expo Pass war für unsere Teilnehmer so einfach zu bedienen! Sie hatten keine Probleme, sich in die App einzuwählen, und das Support-Team war sehr hilfsbereit, wenn es darum ging, Fehler zu beheben, die ich im Backend gemacht hatte." Ceridwen G.
"Die Android-Funktionen in der App sind im letzten Jahr besser geworden, aber sie lassen immer noch einige der Funktionen vermissen, die Apple-Nutzer haben. Ich würde gerne eine Art von Gamification in der App sehen." Kaitlin W.
"Ein paar zusätzliche Funktionen würden die Plattform noch weiter verbessern, z. B. eine deutlichere Kennzeichnung der Badges für die verschiedenen Arten von Teilnehmern (Redner, Sponsoren, Aussteller), Networking-Funktionen innerhalb der App und ein digitaler Hallenplan für eine einfachere Navigation in der Messehalle." Sabree S.
Das Unternehmen stellt ein einzigartiges Paket zusammen, das auf Ihre Veranstaltungsbedürfnisse abgestimmt ist. Setzen Sie sich mit dem Team in Verbindung, um ein Angebot auf der Grundlage Ihrer individuellen Anforderungen zu erhalten.
Best for: Engagement-driven hybrid events
Hubilo is another virtual and hybrid event platform in the list of best apps for events that help event organizers manage attendees and the event sessions. Hubilo mobile event app offers extensive engagement features, analytics, and more.
However, users noted that post-event content management isn’t as robust as it should be. The app required manually downloading delegate content one by one, with no option to back up everything at once, which was time-consuming.
“The solution is flexible and can be configured based on the requirements of your events. We also like how the platform evolved and made it more suitable for online and face-to-face events. In addition, the platform provides options to do your online events; you can upload pre-recorded videos or do them live.” – Bryan S.
"Die Plattform und die mobile App sind intuitiv und meist einfach einzurichten und zu bedienen. Sie bieten auch schöne Optionen, um unsere Sponsoren zu präsentieren." - Benutzer im Bereich Non-Profit-Organisation Management
“We did have some Hubspot integration issues, but our support team was able to provide some workarounds. Not ideal, but we were able to work through it. We also missed a key feature that launched a few days before our event – the ability to schedule emails from the platform. Also, while the platform was easy to navigate for our attendees, there was very little customization on the front end of the platform.” – Justine S.
“The quoting process can be a bit complicated to know exactly what features are needed until you begin to further construct the event. It would be great to simply add onto the duration of the features longer than the set event days as it could get costly to leave the platform open beyond the event days due to bandwidth costs that are needed for the Rooms and Lounge.” – Kyle K.
Contact sales for a quote.
Best for: Gamification and Customization
EventMobi focuses on networking, engagement, and event navigation. It leverages customization and integration features to allow planners to build unique virtual experiences. The event planning app also allows you to manage hotel bookings for attendees within the app. However, some users have reported that the platform is not very intuitive and needs to improve in that area.
“I just needed one training session to get familiar with the widgets. Also, the service they provide 24/7 is excellent. The team always answered my questions and helped me in a very short time.” – Paola P.
“Working with the Eventmobi team in customizing our app was a positive experience and the final product looked amazing. We received a lot of positive feedback from our participants on the easy use of the app.” – Lynda B.
“The platform wasn’t very intuitive on the admin or user side. We constantly had attendees calling or emailing who couldn’t navigate the platform come program day. It also wasn’t as visually appealing as many of the other platforms we have since looked at. It was fairly basic in terms of customization and having a “newer” look.” – Kiley C.
“Time lags in live, embedded videos would have been problematic, so we could not use the platform itself for the presentations but instead had to go through Zoom. It was more or less seamless, so it’s not a complaint, just an observation.” – Verified User in Government Relations
At the time of writing, EventMobi’s annual license for the conference event app starts at $8,900.
Best for: Webinar and networking events
Airmeet apps for live events offer connectivity and networking opportunities for attendees. Being one of the best conference apps, it also focuses on attendee engagement within the event with different features. However, users have shared that the app could benefit from more features along with providing more control to the hosts to manage the event.
“The ease with which people with varying levels of experience with online events can use Airmeet is pretty impressive. We had around 400 people at our event and not a single person needed assistance in logging in and finding their preferred events. It was that easy to use.” – Shubham T.
"Airmeet ist eine Qualitätsplattform, die mir geholfen hat, Veranstaltungen zu schaffen, die meine Kunden wirklich gerne nutzen. Wir konnten ganze mehrtägige Konferenzen bis hin zu Award-Abenden und stundenlangen Meetings anbieten." - Verifizierter Nutzer im Bereich Event Services
"Einige unserer Teilnehmer fanden die Navigation schwierig, weil sie zum ersten Mal dabei waren. Diejenigen, die mit einem Telefon teilgenommen haben, fanden es eher eine Herausforderung. Können sie die Plattform reibungslos nutzen, ohne die airmeet-App herunterladen zu müssen?" - Reeshma S., Kleinunternehmen
"Die Konferenzmanagementfunktionen und der Kundensupport von Airmeet waren beide ziemlich schlecht. Wir hatten eine Reihe von Problemen bei der Einrichtung der Veranstaltung und ein völliges Fehlen von Funktionen für die Verwaltung von Tickets/Teilnehmern - ich würde mich bei einer Veranstaltung nicht mehr auf Airmeet verlassen und werde aufgrund der Unflexibilität und des beta-artigen Aufbaus zu einer anderen Plattform wechseln. Verwenden Sie dies nicht für eine ernsthafte Konferenz." - Verifizierter Benutzer im Bereich Event Services
Request sales for a quote for their mobile event app software.
Best for: Exhibitor Management
The 6Connex trade show app supports virtual venues, in-person engagement, and real-time analytics. It’s particularly useful for large-scale conferences that require exhibitor management and hybrid capabilities. However, users have shared that the UX of the app has room for improvement.
“The platform and app are extremely intuitive and easy to use. After getting acquainted with the structure of the system/application, the implementation of changes and ongoing management of the event is very simple. ” – Justyna B.
“I am using Eventory, one of the 6Connex products, for over a year and I am very pleased with the overall experience. The app has most of the functionalities we need and is constantly developed.” – Łukasz M.
“I could say that it’s not yet optimized for mobile devices. Building a virtual hub is also not a walk in the park–It took us a few months as we had to conceptualize the look and uses, study the functions first, available/applicable features, and how to apply them. It took longer, considering we also had something else to do at work.” – Sam G.
"Die Kundenerfahrung war nicht gerade ideal. Ich hatte das Gefühl, dass unser 6Connex-Team unsere Anforderungen und unseren Anwendungsfall nicht verstanden hat - Keynotes rund um die Sonne, Cvent-Integrationen und eine umfangreiche On-Demand-Bibliothek. Unser Client Experience Manager war herablassend und unser Webcast-Direktor war ständig verwirrt und machte Fehler. Es war mühsam, mit ihnen zu arbeiten." - Verifizierter Benutzer im Bereich Informationstechnologie und Dienstleistungen
6Connex does not offer stand-alone pricing for the 6Connex mobile app for event management. You can either go for event-based pricing or subscription-based pricing for their platform. Basic package starts at $1900 per event.
Best for: Small events requiring quick event app setup
The Guidebook offers a great mobile app for attendee engagement. With a clean, focused interface and intuitive navigation, it supports tasks like attendee management, and real-time performance tracking. While not solely a check-in app for events, it does offer built-in attendance verification features, such as QR code scanning and manual check-ins, which help streamline session tracking and on-site coordination.
The app integrates seamlessly with the broader Guidebook event management platform, offering a cohesive ecosystem for ticketing, polls, Q&A, and networking.
The customer support is generally responsive; however, customers have commented that their customization capabilities are limited, and they wish for more flexibility.
Key Features
“Easy to use and update! Our guests and lecturers really seemed to like the platform, and I was happy with the options that were available (ex. adding photo albums, maps, schedules, etc.)” – Dylan L.
“Guidebook is easy to get used to building within as a first time user, especially if you are using templates. If you do get stuck, there is a wealth of help online on their website and the customer service is very proactive.” – Verified User in Higher Education
“I think there’s room to elevate the impact of the banner ads—currently, their size limits visibility and reduces their overall effectiveness. I also ran into some challenges creating the graphics; more detailed design specs or templates would be really helpful here. Additionally, the process for bulk uploading sponsor logos felt a bit manual and time-consuming—streamlining that workflow could save a lot of time on the backend.” – J S.
“Sometimes, I think there are too many clicks once you’re actually using the app. We’ve had a number of families share feedback that they couldn’t find the different features, when in reality they didn’t click far enough. It may be an error on our end, but we can’t quite crack that.” – Meghan D.
Guidebook’s pricing varies from use-case to use-case. Contact them for a custom quote for the mobile application you want.
With dozens of great event planning and management apps available, selecting the right one can feel overwhelming. The truth is, there’s no universal best. The right choice depends on your event size, complexity, goals, and tech stack.
This section will help you navigate that decision confidently. Below is a simple yet flexible framework designed to guide you in choosing a mobile application for events based on the scale and strategic priorities. Use it as a starting point, and tailor it as needed to match your unique context.
Next, it’s time to know what features you need based for the app. Remember, your focus shouldn’t be on the number of features, but their relevance to attendees.
To save you from feature overload, here’s a table that helps you understand what features you should prioritize based on your event’s size.
There’s no one-size-fits-all when it comes to choosing the best mobile event app, it all depends on your event’s goals, audience size, and complexity. Whether you’re looking for quick setup, strong networking tools, or a fully branded experience, your ideal solution should align with what you want to achieve.
In any event app comparison, context is everything. For smaller events like workshops or internal trainings, tools like Guidebook offer a simple, lightweight conference agenda app that gets the job done without the overhead. But if you’re managing mid-sized to large-scale events, whether hybrid, virtual, or in-person, and need robust features like customizable branding, AI-driven engagement, and exhibitor support, vFairs offers a powerful, scalable platform to meet those needs.
At the end of the day, the best event app is the one that works smoothly with your goals, and helps you deliver a standout experience from check-in to follow-up.
Ready to see what a fully customizable mobile app can do for your next event? Book a demo with vFairs and let’s make your event unforgettable.
Disclaimer: The information in this article about various platforms and their features was accurate at the time of writing. Technology and software platforms continuously evolve, and features, pricing, and capabilities may have changed since publication. This review is based on information sourced from third party review sites and is not endorsed by any of the platforms mentioned.
If your event has under 100 attendees, a lightweight app with basic features like agendas, check-in, and notifications can still significantly improve the attendee experience.
Yes, many conference event apps (including vFairs) offer offline capabilities for agendas, maps, and contact saving, perfect for low-connectivity venues.
The vFairs event mobile applications stand out for deep customization, real-time analytics, on-site support tools, and a built-in AI assistant for attendee help.
Yes, vFairs is built for hybrid formats, offering features like virtual networking, session streaming, and in-person check-in within one mobile app.
Absolutely. vFairs offers both container apps and fully white-labeled business event apps that reflect your branding from start to finish.
Yes, vFairs is one of the top apps for conventions, offering features like interactive floor maps, badge scanning, lead capture, real-time updates, and smart networking. It’s built to handle large crowds, complex agendas, and hybrid setups, all within a fully branded, user-friendly mobile app.
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