Enterprise Event Management Platform

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Enterprise Event Management Platform

Organize Enterprise Events That Demand Precision and Scale

Get the enterprise infrastructure you need to host large-scale conferences or multi-day trade shows, coordinate cross-functional teams, and manage complex attendee workflows - all from one centralized platform.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Built for Organizations Running Multiple Events a Year

Get the registration tools, badge printing systems, mobile apps, and analytics you need to manage large-scale conferences, internal events, and trade shows from a single event management platform.

Registration & Ticketing

Process Thousands of Registrations Without Bottlenecks

  • Build branded registration sites with custom forms that collect attendee information and session selections.
  • Create complex ticket structures with early bird pricing that expires automatically, group discount codes, and VIP packages.
  • Set up multi-step approval workflows where managers review registration lists before events launch.
  • Process credit card payments, ACH transfers, and purchase orders through secure payment gateways.
  • Handle international registrations with currency conversion and multilingual form fields.
Process Thousands of Registrations Without Bottlenecks (1)
On-Site Badge Printing & Check-In

Check In 10,000+ Attendees in Hours, Not Days

  • Print badges on demand as attendees arrive using QR code scans that pull registration data instantly.
  • Set up multiple check-in stations that sync to the same database so no attendee gets duplicate badges.
  • Deploy self-service kiosks where attendees scan confirmation emails and print their own credentials.
  • Handle walk-in registrations by creating new attendee records and printing badges on the spot.
  • Track who has checked in, who is still pending, and total attendance across all entry points.
Check In 10,000+ Attendees in Hours, Not Days (1)
Centralized Event Operations

Manage Registration, Speakers, and Logistics from a Single Dashboard

  • Oversee registration numbers, badge printing queues, and session attendance across all active events.
  • Launch new events by cloning successful conferences to replicate registration forms, email templates, and branding.
  • Set up role-based permissions so regional teams manage their events while executives access consolidated data.
  • Monitor real-time metrics like ticket sales, check-in rates, and mobile app downloads.
  • Track which events are hitting capacity and which need more promotion.
Manage Registration, Speakers, and Logistics from a SManage Registration, Speakers, and Logistics from a Single Dashboardingle Dashboard (1)
White-Label Mobile Event App

Deploy a Branded App That Attendees Use for Every Event You Host

  • Publish the app with your company logo, color scheme, and branding so it becomes your event platform.
  • Let attendees view session schedules, speaker bios, exhibitor lists, and venue maps.
  • Enable attendees to bookmark sessions, set calendar reminders, and build personal agendas.
  • Send push notifications about room changes, speaker updates, or important announcements.
  • Give sponsors premium placements through banner ads, sponsored push notifications, and featured profiles.
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Speaker & Abstract Management 

Coordinate With Hundreds of Speakers Efficiently

  • Collect session proposals through customizable abstract submission forms with document upload capabilities.
  • Route submissions to review committees for scoring, feedback, and final program approval.
  • Assign approved speakers to time slots, rooms, and tracks using drag-and-drop scheduling tools.
  • Provide speakers with dedicated portals to upload presentations, update biographies, and review session details.
  • Automate email reminders for submission deadlines, technical requirements, and rehearsal schedules.
Coordinate With Hundreds of Speakers Efficiently (1)
Event Marketing Tools

Sell Out Event Tickets With Marketing That Actually Converts

  • Launch branded event websites with custom domains, registration forms, and speaker profiles from pre-built templates.
  • Generate professional marketing copy using vFairs AI Assistant for emails, social posts, and landing pages.
  • Build email campaigns with drag-and-drop tools that include personalization tokens and conditional logic.
  • Segment audiences by job title, company size, past attendance, or custom fields for targeted messaging.
  • Track email opens, click-through rates, landing page conversions, and attribution by marketing channel.
Sell Out Event With Marketing That Actually Converts (1)
Event Networking

Engage Attendees With Interactive Networking Features

  • Enable real-time interaction between attendees and speakers with Live Q&As.
  • Networking lounges allow attendees to network, chat, and exchange ideas in virtual spaces.
  • Match attendees with similar interests or goals using smart matchmaking and spatial connect.
  • Gather feedback and boost participation with polls and surveys.
  • Facilitate one-on-one or small group discussions via private messaging and 1:1 or group audio/video calls.
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Enterprise-Grade Security & Compliance

Protect Attendee Data with SOC 2 Type II Certified Infrastructure

  • Store registration data, payment information, and attendee records in encrypted databases.
  • Control who can access registration lists, financial reports, and attendee contact information.
  • Stay compliant with GDPR data deletion requests and CCPA privacy disclosures automatically.
  • Log every action taken by event organizers, including who exported attendee lists and when.
  • Connect to your CRM, marketing automation, and payment systems through secure API integrations.
Protect Attendee Data with SOC 2 Type II Certified Infrastructure (1)
Event-Level Analytics & Reporting

Measure Performance Across Your Entire Event Portfolio

  • View consolidated dashboards showing registrations, revenue, and attendance across all organizational events.
  • Compare conversion rates, cost per attendee, and satisfaction scores between conferences and event formats.
  • Calculate event ROI by tracking total expenses, revenue generated, and business outcomes.
  • Log every action taken by event organizers, including who exported attendee lists and when.
  • Export attendee data to Salesforce, HubSpot, Marketo, or your data warehouse for advanced analysis.
  • Generate executive reports demonstrating program impact, year-over-year growth, and budget efficiency.
Measure Performance Across Your Entire Event Portfolio (1)

What Our Customers Are Saying

t-mobile-11
Enterprise Event Management Platform
  • 2,500+

    Registrations

  • 1,300+

    Attendees

  • 2,500+

    Badges Printed

  • 45,000

    Landing Page Visits

The Best of Both Worlds: TCOE’s Hybrid Hiring Event with vFairs Leaves a Lasting Impression
Read Full Story

The graphics and event platform look great, the could be customised which worked really well for my organisation.

calum-fraser
Calum Fraser
  • Senior Recruitment Officer
  • University of Dundee
university-of-dundee-1

We have been thoroughly enjoying working with vFairs on our virtual events. The platform itself is easy to use and offers a great range of frequently updated features. Great team and product to work with!

patrycja-les
Patrycja Les
  • Event Manager
  • Your Overseas Home
your-overseas-home

We’re continuing to develop a really productive partnership with vFairs! This virtual platform every feature you could possibly want, with great support and guidance along the way to develop features according to the client’s recommendation. Thank you to the whole team for helping us!

claire-nicholson
Claire Nicholson
  • Social Media Programme Manager & Virtual Event Platform Development
  • Minnac Life Sciences
minnac-life-sciences

Ali and vFairs provide us with a seamless platform, that allows us to engage with both home and overseas students. Ali’s quick and professional support is fantastic and we find our events are easy to set up and Ali’s event day support is wonderful, sorting any glitches or last minutes amends without hesitation.

stephanie-strange
Stephanie Strange
  • Uni of Beds
  • University of Bedfordshire
university-of-bedfordshire

The process was simple and the project manager was always available and helpful when it came to setting up the event.

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Josh Jezard
  • Employer Brand and Attraction Manager
  • UHS NHS
uhs_logo
All Customer Stories
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A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

Virtual Event Platform

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Platform Backend

Platform Backend

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Registration & Ticketing

Registration & Ticketing

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Event Mobile App

Event Mobile App

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Badge Printing App

Badge Printing App

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Lead Capture App

Lead Capture App

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Frequently Asked Questions

How many attendees can vFairs handle for a single conference?

vFairs supports conferences with 10,000+ attendees, processing thousands of simultaneous registrations and check-ins without performance issues.

How many concurrent events can vFairs manage during peak season?

Unlimited. Enterprise clients regularly run 20-30 events simultaneously during busy quarters. vFairs platform is designed to handle multiple conferences, webinars, and trade shows operating at the same time without performance degradation.

Can we maintain different branding for our various event series?

Yes. Create separate brand templates for your flagship conference, regional roadshows, customer training events, and partner summits. Teams select the appropriate template when launching events while you maintain centralized control over approved assets.

What level of customization is available for our registration forms?

Fully custom. Build multi-page forms with conditional logic, dynamic field visibility, complex validation rules, integrated payment splits, third-party data lookups, and custom calculations. No coding required for standard configurations.

How do we migrate data from our current event management system?

The implementation team provides data migration services including attendee history, past event data, contact lists, and registration records. Most migrations complete within 2-3 weeks depending on data volume and source system APIs.

What integrations are available for enterprise systems?

vFairs connects to Salesforce, HubSpot, Marketo, Microsoft Dynamics, and other CRM platforms. You can also push registration data to marketing automation tools and sync attendee information to your data warehouse.

Can we clone successful events to save setup time?

Yes. You can duplicate any past event to copy registration forms, email templates, session schedules, and branding settings. This reduces setup time from days to hours for recurring conferences.

How do we measure ROI across our entire event portfolio?

Track total program costs, aggregate attendance, registration conversion rates, cost per attendee by event type, revenue generated, leads captured, pipeline influenced, and attendee satisfaction, all in consolidated dashboards that update in real time.

What support do we get during our largest flagship conference?

Enterprise clients receive dedicated onsite support during major events including technical staff available throughout the event, war room monitoring, rapid issue resolution, and post-event performance analysis and recommendations.

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Game Changing Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

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