In Person Events Platform

Deliver Stellar Onsite Experiences With An All-In-One Event Platform

Make onsite event planning a breeze with smooth registration, check-in & badging, onsite support, event mobile app and more, all in one place.

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Trusted By Top Organizations. Recognized by Gartner & G2.

Unlock Your Event's Potential with Our Dynamic On-Site Tech Stack

Our in-person products tackle everything from registration to real-time engagement, making sure you have everything you need to host standout events.

Registration & Ticketing

Build Fully Branded Registration & Event Websites In Minutes


  • Build branded registration pages our drag-and-drop website builder & include engaging images, videos & graphics.

  • Set up custom forms for different audiences, events & regions.

  • Create tailored agendas, speakers, and sponsors to increase event relevance.
  • Collect event payments with a range of global & international payment gateways, and flexible pricing tiers.

  • Develop multi-lingual website content with our AI assistant, and reach global attendees.

  • Track registrations data from different sources to measure event performance.
Event Registration Platform
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Check-in & Badging

Eliminate Check-in Chaos With Instant Badging, QR Scans & Facial Recognition


  • Ensure fast and hassle-free event entry with QR code scans or facial recognition.
  • Create custom badge designs for all attendee types, e.g. speakers, sponsors, visitors, etc.
  • Print badges on-demand when attendees arrive at the event.
  • Set up branded check-in kiosks & custom app home screen.
  • Pre-print badges for your event with our bulk printing option.
  • Manage access for specific ticket types (e.g. VIP sponsors) to restricted areas, networking lounges, special sessions.
Badge Printing & Check-In
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Mobile Event App

Help Attendees Find Info Faster With A Branded Event App & AI Chatbots

  • Check-in onsite attendees via QR code or face scans in seconds.
  • Allow attendees to browse the agenda & save sessions of interest.
  • Offer interactive floor & seat maps and session details.
  • Answer attendees’ queries with AI Event Assistant chatbot.
  • Notify attendees via email or text message about agenda changes, room bookings, or session reminders.
  • Encourage networking via live chat, audio & video calls and attendee profiles during the onsite event.
  • Easily exchange contact information by scanning badges, and find perfect connections with smart video matchmaking.
  • Offer easy access to event content library, speakers and agenda.
  • Collect feedback on event activities through in-app surveys.
Mobile Event App
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Agenda Management

Manage Multi-Track Agendas With Ease

  • Allow attendees to curate their own schedules by selecting preferred sessions.
  • Facilitate attendees with a multi-track timeline view, allowing them to navigate multiple event tracks seamlessly.
  • Offer tailored session recommendations based on attendee interests.
  • Enable one-click session booking for a seamless experience.
  • Send automated reminders to attendees for their chosen sessions.
  • Provide real-time updates on session availability and changes.
Event Content Management
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Speakers & Abstracts

Simplify Speaker Management And Abstract Submissions

  • Set up a custom, branded abstract submission web page with our drag-and-drop website builder.
  • Customize submission forms to gather detailed speaker information.
  • Allow speakers to easily track the status of their submissions.
  • Search & filter reviewers based on expertise and assign only relevant abstracts to them.
  • Enable reviewers to provide feedback and manage evaluations.
  • Send automated notifications & reminders for speakers & reviewers.
Abstract Management
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Sponsors & Exhibitors

Manage Exhibitors and Sponsors With Ease

  • Let exhibitors and sponsors manage booths and listings with intuitive self-serve tools.
  • Offer a unified exhibitor portal to organize, manage, and automate product listings, task assignment, booths, leads and more.
  • Offer networking options including 1:1 and group meetings, audio/video calls, matchmaking, and roundtables.
  • Engage speakers and exhibitors with targeted emails, training sessions, and webinars.
  • Facilitate easy lead capture with QR code scanning, business cards or manual entry.
  • Send automated notifications & reminders for speakers & reviewers.
Sponsorship & Exhibits
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Event Marketing

Promote Your Event With Our Diverse Event Marketing Tools

  • Engage attendees with personalized emails on event updates, reminders, and post-event follow-ups.
  • Send real-time SMS notifications, alerts, and special offers directly to attendees’ phones.
  • Segment your audience to tailor messaging and offers for different attendee groups, ensuring relevant communication.
  • Activate in-app push notifications to keep attendees informed about session changes, upcoming networking opportunities, etc.
  • Create event website content, emails, and related event content with our AI content assistants.
Event Marketing Tools
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Event Reporting & Analytics

Track Your Event Performance With Reports & Analytics

  • Track live data for total users, attendees, exhibitors, sponsors, admins & event owners.
  • Manage session or event check-ins and capacity control.
  • Scan QR codes to easily capture attendees’ data.
  • Generate post-event PDF reports for different check-in and badge printing data streams.
  • Integrate with CRMs & Martech solutions for streamlined data management.
Reporting & Analytics
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What Our Customers Are Saying

recruitment-support-technician-tcoe-2-2
In-Person Event
  • 1500+

    Logged In Users

  • 6000+

    Total Booth Visits

  • 750+

    Unique Booth Visits

  • 2600+

    Total Video Plays

  • 13000+

    Total Document Downloads

How VMUG’s Virtual Conference Attracted A Global Audience
Read Full Story

vFairs badge printing allowed us to have people quickly scan in and print the needed badge upon entry. No hassle

Dillon F.
  • Digital Designer

The coordination and integration between the website, mobile app, on-site representation, and backend support helped us elevate our brand and offer an enhanced experience for our clients and event attendees.

Sandra D.
  • Small-Business

vFairs’ on-site badge printing was easy and fast and made the check-in process a breeze. Both our attendees and our check-in admins were thrilled with the easy and speedy process.

Jessica C.
  • Mid-Market

vFairs was extremely easy to use, the system was intuitive and really took our annual event to the next level. The onsite badge printing solved so many prior years’ headaches for us.

Darci P.
  • Mid-Market
All Customer Stories
G2
vFairs is rated 4.7/5 on G2
based on 1,758 verified reviews

FAQs

What types of in-person events can vFairs accommodate?

vFairs in-person event management is versatile enough to support a wide range of in-person events, including conferences, trade shows, job fairs, and corporate gatherings, ensuring a customizable and engaging experience for all types of events.

How does vFairs ensure a seamless on-site event experience?

Our in-person event platform is natively built to provide a smooth, integrated experience without the disruptions often caused by piecing together third-party tools. This ensures attendees enjoy a cohesive and hassle-free event.

Can I customize the design and functionality of my event?

Yes! vFairs offers highly customizable design and functional options, allowing you to not just configure but truly customize your event to match your brand and meet your specific needs.

What kind of support does vFairs offer for event organizers?

vFairs in-person event solutions provide comprehensive project and customer support as part of the license. Our dedicated team assists with setup, customization, and troubleshooting to ensure your event's success.

Is vFairs suitable for events of any size?

Yes, our platform is scalable and flexible, designed to efficiently manage events of any type and size, from small workshops to large-scale international conferences.

How does vFairs address data security and privacy?

We prioritize security and privacy with stringent compliance standards, including relevant accreditations. Your and your attendees' data is safeguarded throughout the event lifecycle.

How accessible is the vFairs in-person event software for attendees with disabilities?

vFairs is committed to inclusivity, ensuring our technology is accessible to users with disabilities. Our focus on accessibility means all attendees can fully participate in your event.

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Game Changing
Virtual, Hybrid And In-Person Events

Whether you’re hosting events online, onsite or both, vFairs offers a customizable event platform and tech solutions to make your events epic.

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