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Your check-in desk is the first thing attendees experience. A chaotic queue, a jammed printer, or a missing badge undoes weeks of event planning in the first five minutes.
The problem usually isn’t the hardware. It’s that most badge printing setups are disconnected from registration, require manual data transfers, and leave your team to troubleshoot alone on event day.
The best event badge printing software changes all that. It connects directly to your registration data, prints on demand without manual exports, and comes with on-site support to handle whatever goes wrong when hundreds of people show up at once. This guide covers 10 platforms that do exactly that, comparing them across features, pricing, and what they’re genuinely best for.
We vetted each badge printing app through in-depth reviews of customer feedback and testimonials on platforms such as G2, Capterra, and Gartner, as well as firsthand experiences from event teams. For every contender, we evaluated:
vFairs’ motto has always been about going above and beyond to help event professionals craft experiences people love. Since 2016, we’ve powered 30,000+ events, supported 80,000+ exhibitors, and welcomed 100 million+ attendees. Working closely with organizers, sponsors, and attendees gives us a front-row seat to what actually works on show day, especially at the check-in desk.
Those real conversations shape how we evaluate badge printing tools: what cuts lines, what breaks under pressure, and what features actually matter when hundreds of people arrive at once. This review is rooted in years in the field, direct user feedback, and a practical commitment to helping you choose a solution that saves time, reduces stress, and elevates the attendee experience.
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Choosing the best name badge printer for events is all about finding the one that’s best for your specific event setup.
Every event has its own goals, budget, and level of complexity. What works perfectly for a small company event might fall short for a global trade show.
Use the framework below as a guide to select your event badge maker software, but feel free to adapt it based on what matters most to your team.
Best for: Badge printing, attendee check-ins, and onsite event support
vFairs has long been a trusted name in the event tech space. It was recognized as a Leader in the 2026 Gartner® Magic Quadrant™. But what really makes it shine for most users isn’t just the feature depth, it’s the way the platform puts people first.
Across platforms like G2, vFairs consistently gets glowing reviews. With over 1,700 reviews and an average score of 4.7/5, users regularly call out how flexible and customizable the platform is for all kinds of event needs. And when it comes to support, it’s rated 9.8/10, with many saying it feels more like having a true partner than just a service provider.
vFairs’ event management software offers fully integrated onsite badge printing and check-in tools. The badge printing solution helps you print badges (both in advance and on the spot) with a unique QR code. You can customize badge and lanyard designs, track attendance with reporting dashboards, and set up self-check-in kiosks with facial recognition for a quicker turnaround. Plus, you can integrate your event registration and badge printing software and extended event management tools for faster and smoother integrations.
vFairs offers a dedicated app for badge printing and check-in for event organizers. The app lists the names of all attendees, scans QR codes, connects to a printer, and offers live badge printing and check-in stats. You can explore the quick demo and see all the features of the app live in action.
If you’re planning to print badges, vFairs makes it easy by offering both the software and hardware you need, whether you’re printing in bulk before the event or on demand at check-in.
Badge types supported:
Compatible event badge printers include:
Check-in time can turn chaotic fast. Printers jam, lines grow, and every badge type seems to need something different. That’s why our on-site team handles setup and troubleshooting for you, so your hardware works smoothly, and your attendees get through the door without a hitch.
You can lease badge printing gear like scanners, printers, laptops, iPads, internet routers, etc., for your on-site event. It’s easier to set up check-in counters and event badge kiosks with the available hardware.
One of the benefits of choosing vFairs as your conference badge printing software is its 24/7 customer support. vFairs offers dedicated project managers who will help you navigate event planning seamlessly. They also offer onsite support for your events, and a representative of their team will be present to set up the equipment.
There are multiple features for event organizers to manage attendee profiles and their data. You can quickly look up the names of attendees and check them in manually. The name badge software categorizes users into different attendee types, such as organizer, speaker, sponsor, etc.
You can track attendance data through live stats and analytics dashboards in the badge printing app. The number of QR code scans can help track onsite attendance. You can also easily transfer this data directly to CRMs, ATS, or martech solutions.
“Before vFairs, badge printing for our trade show was one of the most difficult and costly features of our event process. We used to print all badges ahead of the show, which was costly and inefficient. vFair’s on-site badge printing was easy and fast and made the check-in process a breeze. Both our attendees and our check-in admins were thrilled with the easy and speedy process.” – Jessica C.
“vFairs was extremely easy to use, the system was intuitive and really took our annual event to the next level. The onsite badge printing solved so many prior years headaches for us.” – Darci P
“Not necessarily a dislike, but having templates to help with content creation would be a huge plus. Some template ideas include a concise badge design template, how to design a scavenger hunt, how to explain the app to attendees, etc.” – Jessica C.
“We really didn’t have many downsides, because they turned our event around so fast there were some modifications we were not able to make due to the coding time it would have taken, but overall vFairs really nailed it!” – Darci P.
We work with our customers to first understand their needs and offer them a custom price that fits their event size and product requirements. You can choose an annual license or an event plan. Get in touch with our sales team to get a quote.
Best for: On-demand badge printing via a simple, app-based setup
Eventify’s event badge software is a comprehensive, on-site solution designed to streamline attendee check-in and enhance event branding. Integrated with Eventify’s event registration and check-in platforms, it offers a user-friendly experience for both organizers and attendees. While it’s easy to use, some users have reported issues with formatting.
Customizable Badge Design: You can utilize Eventify’s dashboard to create personalized badges, incorporating elements like logos, attendee names, titles, company affiliations, and QR codes. Designs can be tailored for different attendee categories, ensuring a professional and branded appearance.
On-Demand Printing: You can print badges instantly using any iOS or Android device connected to compatible printers such as Zebra or Brother label printers. This feature supports both single and bulk badge printing, accommodating various event sizes.
Offline Capability: Eventify’s name badge printers for conferences work effectively without an internet connection, allowing for uninterrupted badge printing even in areas with limited or no network access.
“Very easy to use building platform. Their customer support is amazing and helps with any needs you have.” – Jake K.
“My experience with Eventify was great. Their app is very clean and has a great user interface that I really loved. The admin panel is very clear and easy to use for almost anyone. Their customer support was fast and helpful, and their pricing is very competitive” – Dhia H.
“2025 Update: The company decided to increase my price by 80%. I understand a 15%, maybe even a 25% increase. But to increase my price by 80% is not a company I will support. Not much, I do dislike that there are limits to the number of users you can have though.” – Jake K.
“I didn’t like how they charge you for every sold ticket, even if your event is free. If you have a free event, you’ll end up paying about $1 for each attendee.” – Dhia H.
Eventify pricing isn’t published on its site. You’ll have to contact them directly for a custom quote.
Best for: Quick attendee check-ins for enterprise events
Cvent is an all-in-one event management software with an average rating of 4.3 on G2. They offer event badge printing software along with their event check-in app called “OnArrival”. Cvent’s name badge printing software offers features like session check-in, attendance tracking, on-demand badge printing, and more.
However, Cvent is an enterprise-level solution and might be too pricey for mid-tier or small-sized businesses. The badge printing app comes at an additional cost to their event management solution.
Quick Check-ins: Cvent offers quick and seamless check-ins by keyword searches for name, email, or other fields. You can type in a data point, and the relevant attendee will show up for on-demand badge printing.
Reporting: The app tracks attendance data so you can do an in-depth analysis of attendee behavior, map user journeys, and measure event engagement.
On-site Support: OnArrival is an end-to-end solution for onsite badge printing for events. It includes all the conference badge printing software and hardware you need to set up your check-in counter. Cvent also offers onsite support to help out on the day of the event.
“I love the registration process and on arrival. These two things, in unison, make the planner side of the event planning process seamless and easy. I love that the access portal makes it easy to share reports and analytics with my colleagues!” – Tyler M.
“Our conference attendees are not all tech savvy, but everyone can use this app to check themselves in and print their name badges right there onsite!” – Selena F
“Some features were a bit clumsy, mostly the badge designer.” – Cody M., Communications Manager
“Little difficult to set up and requires an email for each attendee. Some attendees don’t want to share their email and either get upset or enter a fake email that places trash in your database.” – David B.
Cvent’s pricing is quote-based across two plans. The Professional plan lets you license individual modules (Registration, Attendee Hub, OnArrival) separately with 10 user logins. The Enterprise plan bundles all modules, including OnArrival, and adds unlimited logins, API access, SSO, budget management, and additional branding control. Contact Cvent for a quote.
Best for: Flexible badge customization
Webex Events (formerly Socio) offers solutions for in-person, hybrid, and virtual events and offers event badge printing software. They offer customizable designs for badges, event check-in, and attendance data, onsite hardware for rent, and more.
However, their website doesn’t mention any on-site support options. Plus, some users have mentioned that the platform doesn’t offer session tracking through badge scans.
Digital Ticket Scans: Webex can quickly scan the unique QR codes from each attendee’s digital ticket. You can also print badges on demand by searching for an attendee’s name and then printing their badge from the listing.
Attendance Tracking: As with most other competitors, Webex event badge printing software also helps track event attendance and check-in stats. You can track how many attendees have checked in, where they checked in, and how many are still left to check in.
On-site Hardware: Webex partners with a third-party vendor, “Choose 2 Rent” to lease check-in hardware you’ll need onsite. This includes laptops, badge printers, iPads, routers, or anything else you want them to arrange for you.
“We liked its user-friendly interface and robust analytics.” – Abhinash B., Mechanical Engineering.
“The systems offered are very useful and easy for attendees to use. Their pricing is reasonable, especially for the benefits offered and the service is great!” – Monique O.
“While the majority of the functions for building your event in Socio is intuitive, sometimes reaching out to the help desk/customer support results in not being given direct help, but steered toward a help page or faq page. Sometimes, that is not so helpful when you are looking to update your program quickly.” – Michelle J.
“We’re from Quebec, Canada, so the only downside is that their technical support, sales teams, admin portal (backend), etc., are in English only. This is something we knew going in, but not all of my team members would be at ease with the platform and communicating in English.” – Verified User in Food & Beverages.
Webex Events (in-person, hybrid, and virtual with badge printing and mobile app) is quote-based. Contact Webex for pricing.
Best for: Drag-and-drop badge design with cross-platform attendee data sync.
EventMobi offers solutions for all types of events, whether you’re hosting in-person, hybrid, or virtually. They offer a solution for on demand badge printing for events with some unique design features and badge design templates. You can choose EventMobi for an on-site badge printing solution or order pre-printed badges to be delivered to your location as well.
EventMobi focuses on its event badge design feature, but users have still shared that badge printing is a slow process and should be faster.
Drag-and-Drop Badge Designer: EventMobi’s badge designer is ideal for event organizers with a limited team and little to no design experience. The simple drag-and-drop tool can help you create, edit, and add a badge design in minutes.
Cater to Various Attendee Types: The event badge printing software integrates with EventMobi’s event management solution to sync all cross-platform data. So, you can create custom badges for each user type. For example, this conference badge printing software works well for different attendees registered for the event, such as attendees, sponsors, speakers, etc.
Use Any Printer: You can design your badge on the EventMobi badge printing software and then send it to any badge printer for printing. This can save costs for additional equipment.
“What I like the most about EventMobi is that it’s straightforward! It’s an intuitive and eye-catching platform.” – Anick D.
“How helpful the staff is and how much they check in with you to make sure your event and app is on track. I really appreciate that.” – Verified User in Insurance
“The design limitations, such as fonts or some widget designs. It would be excellent if, at some point, admins could upload their fonts so the app’s look and feel has homogeneity with our event.” – Paola P.
“I found the badge making a bit slow. I am hoping that I may be able to use it for a future event that has some complex asks and I am hoping that EventMobi will be able to fulfill my needs and it doesn’t come at too high a cost.” – Emily H.
Per-event and annual pricing is available. Pricing scales by attendee count and selected products. Contact EventMobi for a quote.
6. PheedLoop
Best for: Badge printing fully integrated with registration and ticketing
Pheedloop powers all kinds of events and markets itself as an all-in-one event management platform. So, you can leverage almost any badge printer alongside the registration and ticketing system as they’re fully integrated.
Pheedloop makes check-in and badge printing easier with a badge printing app and offers some level of badge design customizations as well.
But according to user reviews, they only offer support via email, which is often not fast enough for crucial onsite event emergencies. In contrast, competitors like vFairs offer 24/7 support on chat and dedicated project managers for each event.
Customized Badges: You can use Pheedloop for printing various types of badges with customized designs. They offer different materials that can complement your event’s fun or corporate vibe. Other than the badge design and material, you can also choose custom fields to print on the badge.
Fully Integrated Solution: Their event badge printing software is fully integrated with their extended event management tools. You can collect registrations through the event ticketing system and then bulk transfer data onto the badge printing solution.
Flexible Onsite Hardware Requirements: You can use regular iPads, phones, or laptops as badge printers for events hosted with Pheedloop. The software prints badges quickly and helps you avoid any long queues at check-in.
“The system is easy to use and generally is intuitive. I feel both the end users and the administrators are able to quickly figure out the system and use it well. Each year, I’ve been able to better our event, as well, learning a bit more about PheedLoop.” – Shawna D.
“Pheedloop allows you the opportunity to integrate with outside entities. That saved us a lot of time.” – Verified User in Non-Profit Organization Management
“What I would like is telephone support. While Pheedloop does offer support by email, oftentimes support over the phone to explain what the issue is and to have it corrected in real-time would be great to see in the future!” – Stuart S.
“Somewhat of a steep learning curve as stated beforehand.” – Verified User in Non-Profit Organization Management
Pheedloop offers multiple pricing packages for its on-site services, event management platform, and live event support. Visit their website to get a detailed breakdown and request a custom quote.
Best for: RFID-enabled badges
InEvent offers onsite event badge printing software that can integrate with its registration and ticketing platform as well. You can use InEvent to collect registrations through a landing page, offer secure payment options for registrants, and onsite badge printing.
However, InEvent users have shared that the platform can be expensive for small businesses.
RFID-Enabled Badges: Apart from the usual plastic or paper badges, the InEvent also offers RFID-enabled badges, lanyards, and wearable tags like wristbands, etc. The RFID-enabled badges can be scanned for checking in or lead capture.
Custom Badge Templates: As far as badge design goes, this badge printing software offers a customizable on-site badge printing solution. They have various design templates for different user types like VIPs, speakers, sponsors, volunteers, exhibitors, and more.
Attendee Data: With the RFID event badges, you can track real-time attendance and check-in data instantly. You can collect data like basic attendee information, dietary preferences, contact information, etc, seamlessly through the registration forms.
“InEvent’s customer service is unreal! Day or night, there was always someone online to help me troubleshoot. They were patient, knowledgeable and funny!” – Marisa F., Owner/Lead Event
“As I’m fairly new to the platform, I’ve had to reach out to our Coordinator on multiple occasions to ask for help. The response time has always been very quick, thorough, and professional. Having this support at my fingertips has helped me learn the system so must faster.” – Tanya M.
“Nothing we were promised worked, we had to do workarounds on everything sacrificing comfort, security, and our time. We made these requests when we were considering purchasing this platform and they promised solutions they were never able to deliver.” – Marina G., Program Officer
“Some things can be a little bit tricky to work with. Very very very detailed and need a lot of testing and guidance. Some things aren’t as obvious as I think they should be.” – Maddie F.
InEvent offers pricing based on per-event or annual subscription:
Best for: Self-service kiosk check-in
Zuddl’s event badge printing software offers solutions for onsite badge printing, onsite hardware, and support requirements. They also provide badge printers for events that can do quick QR code scans and simplify event check-ins. With Zuddl, you don’t need to look into other registration and ticketing platforms, as they can do it all for you.
While Zuddl is an end-to-end onsite badge printing software solution, users report that the platform can be glitchy at times, which, as they phrased it, can be “frustrating”. Plus, users report that it takes time to get acquainted with the platform.
Check-In Kiosks: Zuddl can help you set up self-check-in counters for your attendees with event badge printers ready to go. Attendees can scan their QR codes and print badges instantly.
On-site Hardware: Apart from event badge printing software, Zuddl can also help with procuring on-site hardware requirements for you. They provide badge holders, lanyards, various types of badges, conference badge printing systems, routers, etc.
On-site Support: Zuddl offers a team of individuals to help you set up event badge printing software on the day of the event. The white glove service can put you at ease as Zuddl’s reps do the heavy lifting.
“The support team has consistently demonstrated responsiveness, expertise, and a commitment to resolving issues promptly, making our experience with Zuddl highly positive.” – Sai Prasanna M.
“The platform’s robust integration with CRM systems that allows for real-time data synchronization.” – Verified User in Computer and Network Security
“Platform is not flexible enough to be entirely customized as per needs. Few parts are still work-in-progress.” – Aishwarya P.
“It can sometimes be a bit glitchy and work in unexpected ways. Often not anything that stops it working, but it can be frustrating, particularly when demo-ing the system to stakeholders.” – Verified User in Automotive
Zuddl’s pricing starts at $10,000/year for two organizers. Pricing is per-organizer based as teams grow.
Best for: Reliable offline badge printing
Nunify’s event badge printing app has a simple user interface that makes it easy to use and implement for non-tech-savvy event organizers. You can create customized badges and print them through their app and event badge printers.
Unlike their competitors, like vFairs, Cvent, etc., Nunify doesn’t offer advanced event management features. So, if you’re looking to integrate badge printing with their complete event hosting and management solution, you may have to heavily rely on third-party integrations.
Offline Mode: The event badge printing software can work offline and still print badges if you’re having on-site internet problems. You don’t need to worry, as the system defaults to online mode whenever the internet connection is restored.
Drag-and-Drop Badge Designer: Its badge designer is one of the best event badge printing software tools it offers. It is a visual designer, and you can add modules with a simple drag and drop motion to create a stunning badge.
Real-Time Metrics: The event check-in app from Nunify can track live attendance stats so you can keep a close eye on attendee behavior and engagement.
“Although the app itself is superb, I have to say that the support, help, and advice we have received from the Nunify team is exemplary.” – Matthew F.
“We used Nunify because it had all the functionality that we needed, but could be scaled down to fit us perfectly. It was easy to customise and easy to use.” – Malin S.
“Could do with more room for negotiation on the pricing.” – Divya K.
“Issues with badge printing but they dont provide the machines” – Verified User in Events Services
Pricing starts from $699 based on the number of attendees. Contact Nunify for a full pricing breakdown.
Best for: Badge printing and check-in within the Zoho ecosystem
Zoho Backstage is an event management platform with a strong built-in badge printing and check-in module. Its drag-and-drop badge designer supports custom layouts for different attendee categories, and QR-based check-in connects directly to badge printing for instant on-demand output.
Self-service kiosk mode lets attendees scan their own QR code and print without staff involvement.
Zoho Backstage integrates cleanly with Zoho CRM, Campaigns, and other Zoho tools, making it the most coherent option for organizations already on the Zoho stack.
But that’s also what makes it difficult to adopt for teams outside the Zoho ecosystem, with user reviews suggesting it takes some time to understand the tool. The backend might be confusing for some as well.
Drag-and-Drop Badge Designer: Customizable layouts with attendee name, role, photo, company, and QR code. Designs sync across all connected printers in real time.
On-Demand & Bulk Printing: Print badges as attendees arrive or pre-print in bulk. Kiosk mode enables self-service badge printing with minimal staff involvement.
Printer Compatibility: Integrates with Zebra, Brother, Canon, and Epson. Also supports SUNMI portable mobile terminals for handheld check-in and badge printing without fixed kiosks.
“The ease of setting up an event with all that it entails. It’s a real time saver.” – Thierry W. Small Business.
“The platform is very easy to interact with and the support team was amazing.” – Maria H. Senior Project Manager.
“It does take a little time to understand the tool.” – Priyanshi M. Content Marketing Lead.
“Some aspects of the usability could be reviewed for a better approach, especially in the back office, but overall I really like using it. In fact I use it for all my events.” – Thierry W. Small Business.
Zoho Backstage offers three pricing tiers:
The best event badge printing software for someone else might not be the best for you, but reading user reviews on third-party websites can still help pick up on major cons.
You should choose a solution that offers extended event management capabilities and support as well. This way, you won’t have to jump from one vendor to another. You can keep all your data in one place and plan, host, market, and collect attendees all through the same platform.
Make sure your event badge printing software has an integrated event management system that you can fully rely on, like vFairs. The badge printing software is an integral part of a comprehensive event management ecosystem.
All your event management and planning needs can have one solution: book a detailed demo with us to see how that’s possible.
You can also experience the product with our self-serve quick demo and see it in action yourself.
Event Badge Printing Software is a tool that helps event organizers design, print, and manage attendee badges on-site or in advance. It often includes features like QR codes, check-in integration, and customizable templates to streamline registration and improve event security.
You can design custom badges that feature your logo, event name, attendee details, and other critical information using badge printing software. Many allow you to choose the dimensions and add personal touches to create all sorts of branded event collateral. Event name tag software also provides configuration with badge printers like Zebra and Brother to print the designed badges. vFairs offers complete control over badge customization so organizers can match badges to their event branding, from font choices to custom fields and QR codes.
Yes! Start with a basic template and adjust the text fields, hierarchy, and colors to suit your event. You can add logos, QR codes, attendee photos, and experiment with fonts. Some event badge printing software offers advanced customization if you need more flexibility.
How do I set up a kiosk app and printer for badge printing? Simply download and set up the event badge printing app you choose for the event. Connect your wireless or wired printer with the app for a streamlined, on-demand printing experience right at the kiosk. vFairs allows organizers to set up custom check-in kiosks that enable the badge printer to print the badge as soon as someone checks in. Our dedicated customer support rep can also visit you on-site to set up everything.
You can print badges in advance or at the event itself. Most conference badge software supports both options to suit your planning needs. With vFairs, badges can be printed on site as attendees arrive, allowing organizers to print in advance or in real time.
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