April Product Updates: Order Taking App, Automated Meeting Reminders, Single Sign On & More.

As Q2 kicks off, we’re continuing our mission at vFairs to help you host events that are not only easy to manage but genuinely impactful for every attendee. Your success fuels our innovation, and this month’s updates are all about giving you more control, clarity, and convenience across the event lifecycle.

From the launch of our order-taking app that helps exhibitors sell more products on the show floor, to personalized badge designs, smarter check-in tools, and real-time meeting reminders. We’ve also upgraded core tools like session check-ins, seating plans, and lead capture, plus added a major boost with organization-level single sign-on (SSO) for one-click access across multiple events.

Here’s a closer look at what’s new this April.

Take Orders Instantly with the New Exhibitor Ordering App

Give your exhibitors the power to close more deals on the spot. Speed matters when engaging with potential buyers, and the last thing your exhibitors need is clunky paper forms or missed opportunities. With the new Order Taking App, they can capture orders directly from their booth using an iPad-optimized interface. Whether attendees are browsing or buying, the app supports real-time order management and checkout. Everything syncs instantly with the vFairs platform to ensure full visibility and a smooth ordering experience.

Key Features:

• iPad-optimized app with sleek UI
• Product catalog browsing
• QR code and guest login options
• Multi-item cart and guest checkout
• Instant order sync with the vFairs platform
• Branded order confirmation emails

Personalize Badges for Every Attendee Segment

Design custom badges that reflect every role at your event. When everyone from VIPs to volunteers is wearing the same badge, it creates confusion and reduces your event’s professional feel. With segment-based badge designs, you can create a distinct look for each attendee group. Whether it’s speakers, sponsors, staff, or general attendees, each badge is customized with unique colors, fields, and logos that reflect their role and your brand.

Key Features:

• Unique badge layouts for different attendee types
• Custom fields, logos, and color schemes
• Centralized badge printing across all segments

Speed Up Check-Ins with Instant Add-On Visibility

Eliminate delays and keep lines moving with smart add-on tracking. Manually searching for add-ons like dinner passes or workshop access can frustrate attendees and slow down your team’s performance at any big event. Now, any purchased add-on appears automatically in the attendee profile at check-in. Staff can quickly scan, verify, and mark them as used without filling out long spreadsheets.

Key Features:

• Real-time add-on display during check-in
• Support for sessions, meals, merch, and more
• Redemption tracking from the check-in interface

Keep Attendees On Schedule with Auto Meeting Reminders

Reduce no-shows and improve engagement with timely nudges. With all the excitement of a live event, attendees can easily lose track of time. Automated meeting reminders are sent 5 minutes before any booked session to ensure attendees show up prepared and on time. Whether it’s a resume review or a networking chat, these reminders help make every connection count.

Key Features:

• Automated reminders before meetings
• Supports mobile and desktop notifications
• Helps boost attendance and reduce drop-offs

Access All Your Events with One Secure Login

Simplify access with organization-level single sign-on. Switching accounts for multiple events is a thing of the past. With one secure login, event organizers and team members can access all your organization’s hosted events without the hassle of logging in and out. It’s easier for your participants, safer for your IT team, and smoother for managing multiple events.

Key Features:

• Single login access for all events under your organization
• Secure, centralized access for your whole team
• Less IT hassle and fewer password issues

Manage Seating and Sessions More Easily at Large Events

Make large-scale coordination easier with seating and session management tools tailored for job fairs. Group registrations let you assign seats to entire recruiter teams or student batches in one go, eliminating repetitive entries. Seating reports give you access to detailed layouts and attendee-level seat reservation data, so you can plan effectively and adapt quickly. With session check-in and capacity control now integrated into the badge printing app, you can track attendance in real time, prevent overbooking, and ensure sessions remain organized and safe.

Key Features:

• Group seat assignment for multiple registrants
• Exportable seating layouts with attendee data
• Session capacity limits and real-time check-in
• Integrated with badge printing for easy tracking

Sync Leads In Real-Time with a Modern Experience

Empower your exhibitors with a more efficient way to gather leads. Our revamped lead capture app is now fully integrated with the vFairs platform, so every lead is synced instantly with accurate data and no manual exports. The updated interface is cleaner and aligns with how exhibitors work, making it easier for them to capture, review, and manage leads on the go. The new backend is more stable, meaning fewer disruptions and more face time with qualified candidates.

Key Features:

• Instant lead syncing with the vFairs platform
• New UI and user flow optimized for both teams
• Reliable performance for all-day events
• No manual exports or data loss

We’re wrapping up April with these exciting updates, and we’re already hard at work on what’s coming next. From smoother logins to smarter lead capture and more efficient event seating, these updates are all about helping you create events that run smoothly and deliver results. Want to see these features in action? Book a personalized demo or jump into our quick demo walkthrough to get a closer look.