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These days, choosing one of the best virtual events platforms is more than essential. If you want your next event to be more than just a standard Zoom call, you have to put effort into choosing the right event partner.
It is no surprise that virtual event platforms are becoming more popular. With the massive surge in virtually communicating and working remotely, virtual events were bound to rule the past two years.
While virtual events are no longer the only choice for businesses to connect with their audience, still a significant number of people want to continue hosting their events virtually in 2023.
Before planning your virtual events for 2023, you must reach out to the best virtual events platforms. Finding one of the best virtual event platforms requires a lot of research. Luckily, we have done the job for you.
Following are the best virtual events platform names, along with the features, pricing, and more they offer. Have a look.
vFairs is an all-in-one virtual, in-person and hybrid event platform. The platform offers advanced event management and engagement features that help businesses exceed their event goals. With over 14,000 reviews and a 4.7 out 5 star rating on G2, vFairs is one of the best virtual events platforms.
vFairs offers advanced virtual events features in abundance. Apart from helping its client reach a global audience, the platform provides a life-like virtual experience with captivating visuals and an immersive tech stack. There are many reasons vFairs make it at the top of the best virtual events platforms list. However, what sets the platform apart from its competitors is its customer service. vFairs is rated number one on G2 for its customer support.
As we said above, vFairs offer a wide range of virtual events features to help you create a one-of-a-kind virtual event experience. The platform provides all the virtual event features to set up your virtual event for success.
You must pick the right virtual environment for your event to gather a global audience. Partnering with a virtual event platform like vFairs comes with a wide range of virtual environment templates. Apart from offering its customers life-like 3D design templates, the platform provides much more. Have a look:
Again, suppose you are hosting a virtual event for your new employees. In that case, having a personalized booth for each of your office departments can help attendees visit the ones relevant to them. For example, creating a customized booth for the HR department can allow your attendees to collect information from the department only by virtually visiting the booth.
Virtual Exhibit Halls
To offer a fun and interactive virtual experience, ensure your virtual exhibit halls are easily navigable. Taking the burden from your shoulder, the vFairs virtual event platform offers super-engaging and easy-to-navigate virtual exhibit halls.
From creating branded exhibit booths for exhibit marketing to having meeting schedulers for easily connecting, virtual exhibit halls by vFairs have it all. The platform also offers live chat features for accessible two-way communication.
Your virtual event will undoubtedly be full of webinars. However, what needs to be clarified is how engaging the virtual webinar experience will be for your attendees. We all have been victims of long-lasting and boring webinars. However, with vFairs virtual event features, you can turn the most tedious webinars into a fun-filled experience.
Features like realistic 3D designs, multilingual sessions, personalized webinars plan, multiple presentation options, video platform integration, polls, and quiz gamification are features that can keep your audience excited for the virtual webinars in your virtual event.
Chat & Networking
As per our survey, networking is the second most significant reason for attendees to participate in virtual events after educational purposes. Suppose you want to set up your event for success. In that case, you must keep offering your attendees plenty of chat and networking opportunities.
Thanks to vFairs, you can take all the credit for offering your attendees many networking features. Look at all the chat and networking options your attendees can take total leverage from to develop and nurture the industry relationships.
vFairs has just so much to offer when it comes to virtual events. Its ability to integrate many apps makes vFairs the leader in the best virtual events platforms list.
vFairs keeps customers’ comfort as its highest priority. With vFairs, you can enhance the event experience by integrating several apps into your virtual events.
Following are the apps that easily integrate with the vFairs virtual event platform.
Having all the above-advanced features for your virtual event is fantastic, but how about getting hands-on, detailed event reports?
You can get hands-on stats to determine your ROI with virtual event reports. You can also track the attendee journey with the vFairs reporting feature to understand which areas of events were most interesting for your attendees.
Here are some more awesome things you can do with the reporting feature.
The features list continues. vFairs offers Event Gamification, Virtual Event Marketing, Event Building, Event Sponsorship, and many more virtual event features, making it one of the best virtual event platforms.
Unlike major virtual conference platforms that overcharge customers for increasing attendee count, vFairs offers complete event registration. Furthermore, vFairs transparent pricing policies allow customers to get a customized quote for their event. It means that you can adjust the pricing of your event depending on the features you want.
You can also get a free personalized demo of all vFairs features and choose the best ones for your event. With vFairs, you can access shareable product presentations, industry-specific testimonials, and references.
Here is what customers have to say about vFairs:
“The customer service is top-notch! Our PM did not leave a single task lagging and supported us through all the planning, event design, sponsorship, client outreach, attendee outreach, and execution of our event with utmost efficiency.” – Shradha S.
“The platform provides ample opportunities for attendees to engage with resources, providers, and each other. There are many incentives to keep them interested, and the virtual experience is fully customizable, which lends to a relatable in-person conference feel. We liked the diversity of avatars, the live tech support, and the ability to brand everything.” – Julie S.
“The one-on-one support was amazing. The quick changes, updates, and suggestions were greatly appreciated. The team quickly made updates and met our needs.” –Morgan G.
BigMarker is another famous name in the list of best virtual events platforms. BigMaker features easy-to-use virtual event features along with integration options. BigMarker is compatible to use with browsers like Google Chrome and Internet Explorer.
BigMarker features 15 different virtual event modules, making it easier for the event organizers to choose the type of virtual experience they want to replicate. Even though the platform provides a customization option, a first-time user can find the interface quite confusing. The steep learning curve can be a deal-breaker for event organizers who prefer easy-to-use virtual event platforms.
Although the platform poses as a one-stop solution for all hybrid, in-person and virtual event needs, it is a restricted software tool that is only best suited for webinars. Therefore, if you are looking for one of the best virtual events platforms for your next big event, there may be better options than BigMarker.
BigMarker Virtual Event Features
Although the software tool has plenty of interactive features to offer organizers looking for a webinar solution, it also has some notable virtual event features.
With the help of modules, you can create a virtual venue for your event by BigMarker. The modules help with mixing and matching based on your use cases to develop an online event experience.
Moreover, you can also add some configurable elements to your welcome page. You can tell your attendees what the event is about, who will attend, and more through a customizable landing page.
BigMarker offers easy registration options within the platform. Hosts can choose the type of passes they want to provide and which modules allow the specific key to access.
With a customizable check-in journey, attendees can build event badges, choose agendas to attend, and browse recommended connections based on profile and interest. Although connecting with others in a virtual event is necessary. The platform does not offer engagement and interactivity options compared to its competitors.
The main stage is where attendees view each session. With BigMarker, you can configure the interactive panel to define how audience engagement stands for you.
With a leaderboard, you can drive more engagement to your event. The Prize Packs are often featured prizes for the sponsors, which is also an excellent way to generate more audience.
The tools must offer advanced features to set your event up for success. For instance, the platform does not offer break-out sessions, which can limit event interactivity. While with the features provided by the forum, you can shape an exciting webinar, you must aim for something other than an immersive virtual event experience for your attendees.
BigMarker does not disclose the pricing and plans for virtual events. You must contact the sales team to access pricing details for its virtual events plans; single event license, multi-event license, and unlimited event license.
However, as per the users of GetApp and other SaaS product review websites, BigMarker is a bit expensive compared to its competitors.
Here is what users on G2 have to say about BigMarker.
As per this user, BigMarker is an easy-to-use platform. The BigMarker team constantly makes improvements. Also, you can use the platform for webinars and meetings is such a convenience.
Per this user, the UI/UX of the platform is not fabulous on the backend. It can be challenging to navigate inside the menus as well. Moreover, the reviewer believes the price could be better to allow smaller businesses to get a larger plan.
The reviewer at G2 shows concerns about the high pricing policies of the platform.
Before we start defining the features of HeySummit as a virtual event platform, here is a confession: HeySmmit is not a self-contained virtual event platform. The platform needs to be integrated with Zoom or BigMarker to deliver content. Therefore, it might appear simple at first, but a lot more setup is happening behind the scenes.
Although the summit is an easy-to-use platform, its ease mainly relies on the fact that it has limited virtual events features to offer. The platform provides a few options for customization. For instance, you can access a built-in email system, but you need more than custom emails to create something that promotes your brand.
The limited features of the platform can also limit the organizer’s creativity. However, the following are some features that can add value to a virtual event:
Landing Page Builder
You can create customizable landing pages with Hey Summit’sSummit’s landing page builder. All you have to do is choose a pre-built theme to get started with your landing page. You can then customize a few things in it. Then you have to review and edit the landing pages with a pre-loaded seeker list, countdown timers, and more.
Another key feature of the summit platform is the ability to stream live or pre-recorded sessions. The host can decide whether the speaker will speak live in an event or on-demand content will display.
Another feature of HeySummit is the dashboard control for speakers. With this feature, your speakers can review, update and manage their bio and more information.
Unfortunately, HeySummit does not offer interactive or engaging features for a virtual event. Therefore, if you are looking for one of the best virtual events platforms to host a life-like virtual event, then you can not count on HeySummit.
HeySummit not only imposes restrictions on virtual event features but also has a set limit for attendee counts. Here are the plans and prices of the HeySummit virtual event solution:
Here is what customers on G2 have to say about HeySummit.
A reviewer at G2 finds the platform’s interface pretty intuitive. They believe that the platform is easy to set up.
A reviewer at G2 finds the platform’s email selection setting could be more challenging. They claim that If your speakers are all on different days, it might be helpful, but when they are back to back.
A reviewer pointed out the need for more flexible engagement features in the platform. They find the platform needs to support an exhibit area, making it hard for users to incorporate exhibitors and sponsors into the speaking sessions.
Goldcast is an online event platform that offers ways to turn online events into revenue-making events. Goldcast was purposely built for enterprises and event marketers to organize, execute, and measure online events.
With Goldcast, marketers can ost all kinds of events, whether small webinars or significant summits.
Following are om key features by Goldcast:
Goldcast offers to customize registration forms. You can design the registration form to display your brand better. Also, these forms are easy to make, and no coding is required.
Live or Pre-recorded Videos
With Goldcast features, you can run single or multiple tracks events with concurrent sessions. You can also make full use of live and pre-recorded video sessions.
Compared to vFairs, Goldcast could be better equipped with advanced engagement features, but if you are looking for engagement tools for a small webinar, then 1:1 chat, photo booths, and leaderboards can do the job.
Goldcast offers detailed attendee analytics and event insights in real time. It also offers CRM integrations that help with live event hosting.
Goldcast does not offer transparent pricing policies. However, the pricing information for Goldcast is supplied by the software provider. Also, the final negotiations will be conducted with the seller for Goldcast services.
Here is what users on G2 have to say about Goldcast.
This user found the valuable platform for their 3-day webinar event. The user found the platform helpful due to customizations and branding options.
The user needed help finding the platform completely effective—the platform lacked providing a customization email option. The user also found the required platform to have more virtual background features.
The user needed help with the virtual event setup for their event. Keeping in mind that a virtual event platform should b easy to use, a strict setup can put an event’s success in danger.
Hubilo is a virtual and hybrid event platform. Hubilo is built with a focus on audience engagement. Although Hubilo offers a user-friendly layout, there are better platforms for running a simple webinar. This is because Hubilo needs to provide AV production assistance in-house. Planners need to add these capabilities through third-party services.
Here are some of the critical features of the event platform:
Event registration: Even though the platform does not offer in-depth customization options like vFairs, users can build an event registration page within the app.
The event registration page helps in associating tickets and accepting payments. Hubilo handles the payment process through Stripe and Chargebee payment systems. Further invoicing and accounting of costs are done through the platform as well.
Live and pre-recorded streaming sessions: Like many other virtual event platforms, Hubilo provides options to host both live and pre-recorded videos. Videos can be streamed through Hubilo Streaming, Vimeo, Youtube, and Zoom. The Hubilo Streaming series offers playback sessions with minimal latency.
In-session audience engagement: The basic engagement options such as Q&A, live polls, and chat available to attendees are part of the engagement features offered by Hubilo. Session hosts and speakers can encourage engagement by creating polls, participating in moderated questions and answers, and highlighting essential items.
Analytics: Hubilo provides a range of analyses to help organizers understand the number behind their events. The analytics reports are available on the dashboard. Reports include event engagement statistics and attendee information. These analytics can be viewed across multiple events to identify the pattern.
Although Hubilo does not offer transparent pricing plans and policies on its official website, it has set the attendee limit for the customers.
Look at what customers have to say about Hubilo on G2.
A reviewer believes that The solution is flexible and can be configured based on the requirements of your events. The user further found the platform evolved and made it more suitable for online and face-to-face events.
The user found the quoting process can be complicated to know precisely what features are needed until you begin constructing the event further.
The user believes it would be great to add to the features’ duration longer than the set event days as it could be costly to leave the platform open beyond the event days due to bandwidth costs that are needed for the rooms and lounge.
The user found the platform needed more customization options. Users can only customize within the given framework of the system. For example, we had to embed a third-party app to create a one-page agenda with speaker photos and titles.
Cvent is a cloud-based virtual event solution. The platform offers registration, event management, venue selection, and other solutions.
Even though Cvent is a leading virtual event service provider, it still needs some basic yet core features for a successful virtual event. It is important to note that Cvent customer support is often subjected to negative customer reviews. Several clients have reported needing to improve the customer support offered by the platform.
Another objection that has often been associated with Cvent is its hidden charges. Hidden charges can be a significant turn-off for virtual event organizers. Unlike one of the best virtual events platforms, vFairs, Cvent can pour additional changes for more features.
Here are some of the critical features of the virtual event platform that you should not miss:
Registration: Easy registration may not be the most advanced feature for a successful virtual event, but it is still essential. The event registration feature makes it easy for the organizers to monitor registrations. Irrespective of the size of your event, you can tailor this feature at your convenience.
Event promotion: Cvent’s event promotion feature helps organizers market their events. The feature allows social media tools, event websites, and event calendars.
Reporting and Insights: The reporting features provide history details of contacts and come with unlimited custom reports. With just a few simple clicks, you can get an in-depth analysis of how your event performed.
Engagement: Some virtual event platforms have their limits. Cvent has limited options when it comes to attendee engagement. The live Q&A feature, chat, and upvoting features within the platform work fine but are determined by the absence of a networking feed on the homepage. Features availability can hamper audience engagement rate. And we all know successful attendee engagement features are crucial for virtual events.
Cvent has a long way to go. It still needs to catch up on vFairs regarding virtual event features and customer satisfaction rates. G2 has given Cvent 4.3 out of 5.
Cvent has yet to make its pricing policies and plans available to the public. However, per customer reviews on event management software websites – the platform could be more affordable. A lot of customers have complained about the pricing structure of the forum.
Have a look at what customers have to say about Cvent:
The user found ease in registration and user-friendliness. The platform was convenient for the user as all the event registration information could be stored in one place that anyone in the team could access.
The reviewer found a need for more flexibility in certain areas of the site, specifically reports and other backend admin tasks.
The user believes that the platform needs to upload pre-recorded sessions for someone else to process instead of being able to do that ourselves. Further, being unable to efficiently manage attendees regarding which sessions were “included” vs. which they had to pay extra for.
Webex Events is an end-to-end event management platform. The platform helps organizers and marketers with customizable event platforms for their events.
Although Webex events are less feature-rich than its alternatives, it still is appreciated for its security features for virtual events.
However, if you are looking for the best virtual event platforms for conducting an immersive and life-like virtual event, you should choose a better feature-rich platform like vFairs.
WebEx Events Features
Here are some of the primary virtual event features offered by WebEx Events:
Live Streaming and Video: WebEx Events offers native streaming options, WebEx Events Streaming, RTMP, and integration options with YouTube, Vimeo, Twitch, Streamable, and Facebook.
Organizers can also upload pre-recorded content, which is helpful for simulive sessions or videos used on sponsor pages and resource lists.
Content pages: WebExEvents supports multiple document types within the event schedule, and planners can link supportive records for the sessions. These documents include videos, PDFs, and images.
Session chat: As we said above, WebEx Events is not rich with event features. Similarly, the platform needs to provide advanced engagement features for its customers.
However, with session chat, future admins can set chat at a session level. It means that a session can be directly added and made available using the live stream feature. If you have 15 sessions in your event, you can enable the chat across all 15 sessions to keep them enabled for some and not for others. Besides this feature, the platform offers Q&A and polling quality for event engagement.
Networking: Networking features are limited on the WebExevents platform as well. Video chat rooms, 1:1 video chat, direct 1:1 chat, meeting booking, and third-party integrations are available to promote networking in your virtual event.
However, one feature that we found interesting in the platform is the Shake and Connect. The Shake and Connect feature allows attendees to shake their phones and discover people around them simply. However, this feature is only applicable in a live event setting.
Suppose you want something this interesting in a virtual event. In that case, you have to connect to vFairs which offers intelligent matchmaking, spatial connect, and many more unique networking features for virtual event attendees.
WebEx Events does not offer public pricing. However, the best way to get pricing plans and details is to ask for a custom quote on their website.
Have a look at what customers on G2 have to say about the platform:
The user believes that Webex meetings have helped make it easy for teams to connect. Whether it is a big meeting or a small chat, Webex meetings can handle the task. The user finds the Webex meetings make it easy to jump into a discussion without doing a bunch of work to set up an appointment.
This user believes that there are times when their company hosts large meetings intended to be attended to or viewed by the whole company. In these instances, users find that Webex meetings take up a considerable amount of bandwidth and cause site performance issues, and the meeting suffers.
The user finds every piece of software there comes quirks and bugs. Moreover, the bugs have been minimal. The user had to go down for an organization transfer/change to put all under one Organization.
Another name on our list of best virtual events platforms is Zuddl. Zuddl is a customizable virtual event platform that offers drag and drops features. When compared to its alternative, Zuddl is a new virtual event and webinar management software. Zuddl was founded in 2020 and has served over 100 customers.
Although the platform is in its early development stage, and customers have shown concerns over the lack of customization and virtual event features, it is still worth making the list.
Here are some features of the platform:
Tech stack: Customers can streamline their events with landing pages, video production, registration, and on-demand content. For attendee boost, the platform offers timely reminders and automated calendar blocks.
Designing: The drag-and-drop features by Zuddl help with creating spectacular events. As we said, the platform is in its early development stages, so the customization options are limited.
Networking: Networking features are also minimal on the platform. The platform offers 1:1 chat and video features and gamification.
Zuddl offers the following packages for its virtual event and webinar.
Customers’ verdict on G2 about the platform.
The user believes that the tool allows a superb level of customization. It starts right from the lobby area to the start of the session and can customize the first preview video.
The user believes they could add more color themes to match the brand themes. Additional nudges/chatbot functionality could be added to make it more user-friendly.
The user believes that the platform needs to make reminders more customized. The user further stated that the forum requires a good connection to work correctly, which is only possible at some moments. It responds slowly at times.
Accelevents is an all-in-one event management platform. Accelevents is an event platform that helps organizers with virtual, in-person, or hybrid events. Accelevents helps with event hosting with customizable and engaging features.
But before we jump to features, it is essential to acknowledge that Accelevents limit customization. At the same time, the customization features of the platform are helpful for personalized attendee journeys in a virtual event. Still, more is needed to provide an immersive virtual event experience.
Here are some of the critical features of another name in the list of best virtual event platforms:
Event customization: The platform offers customization options with event landing pages, an event hub, and tailored registration. Event landing page customization allows organizers to select text, colors, images, labels, and buttons.
Event Hub customization will enable organizers to customize session areas, engagement features, lobby, etc. Lastly, with tailored registration, organizers can customize the registration process.
Integrated Live Streaming: An integrated live-streaming feature can help attendees enjoy videos. Accelevents can be integrated with tools like Zoom, Facebook Live, YouTube, RTMP, and more.
Attendee Engagement: Although Accelevents does not offer a wide range of attendee engagement features like vFairs, it provides some basic features such as gamification like badges and rewards.
In-depth Analysis: The in-depth analysis features allow the host to download activity data. The data helps recognize whether attendees are engaged during the event or not. The analysis features include dashboard and session reports, engagement insights, and exhibitors’ lead reports.
Following are the Accelevents pricing plans:
Here is what customers on G2 think about Accelevents.
The user believes the tool allows a superb level of customization. It starts right from the lobby area to the start of the session and can customize the first preview video.
The user finds that the platform could add more color themes to match the brand themes. Otherwise, the UI is very intuitive and easy to navigate. Additional nudges/chatbot functionality could be added to make it more user-friendly.
The user believes that the need to make reminders more customized. It requires a good connection to work correctly, which is only possible at some moments. It responds slowly at times.
Hopin is another addition to our list of best virtual events platforms. Hopin is a virtual event management platform that believes in providing an in-person experience but online. Hopin also offers tools for physical, virtual, and hybrid events.
However, Hopin only offers limited features for events. Therefore, corporates with time to set up events on their own and users familiar with all tech-savviness required for events are suitable for Hopin.
Suppose you want a dedicated team of professionals to take the burden off you and execute top-notch events. In that case, you should count on vFairs, not Hopin.
Regardless of limited options, here are some major virtual event features by Hopin:
Virtual venue: Hopin offers a virtual venue option to organizers that want to conduct a virtual event on the platform. The feature allows users to create a reception page, event stages, and breakout sessions during the event. Although vFairs offers many more options in virtual settings with immersive 3D virtual environments, Hopin has basic virtual event features.
Studio: Hopin allows the host to share pre-recorded videos of any length directly into evet. Hopin makes it happen by integrating with Streamyard Studio. Up to 10 speakers can participate in a panel to make discussions more interesting.
Event Marketing: Hopin Canvas helps users create their content through customizable templates. All you have to do is move some blocks around on your event and landing pages.
vFairs and other best virtual event platforms offer much more widely-ranging drag-and-drop opinions, which Hopin still needs to provide.
Integrations: Hopin integrates with CRM tools such as HubSpot and email tools such as MailChimp. Hopin also integrates with the GoFundMe campaign, Kahoot, and Miro Whiteboard to boost attendee engagement.
However, one major downfall of the integration feature and platform is that users need the help of a dedicated IT person to use these integration options.
Following are Hopin price plans:
What is shocking is that all the packages mentioned above only offer email and chat support to users. You should expect something other than dedicated customer support with a dedicated project manager, onboarding training, or similar services.
Here is what customers have to say about Hopin.
The user thinks the event included pre-recorded and live panels, a Careers Fair, and good interactivity through the networking function. We aimed to replicate, as best as possible, the experience from our physical festival, and we were able to achieve this with the opportunities available on Hopin.
The user found that the platform does not offer better notification features. They would’ve liked analytics on emails sent through the platform and notifications for organizers when exhibitors/speakers have registered.
The user believes there were different integrations within Hopin for the streaming, let’s say, or the live captions.
When choosing a virtual event platform, look for the following features: virtual environment, chat & networking, user-friendly interface, customizable options, and integrations.
You can make virtual event fun with online virtual event activities such as trivia, quizzes, virtual scavenger hunts, and virtual leaderboards.
To make your virtual event more interactive, choose the virtual event platform that offers live chat, live Q&A, live polling, virtual booths, and gamification.
If you want to set up your virtual event for success, ensure you provide your attendees with ample networking opportunities.
The best is a virtual event platform offering networking, engagement, and customization features. vFairs provides a wide range of virtual event features beyond networking, employment, and customization features.
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